Saguache County Waste Tire Removal

The Colorado Department of Public Health and Environment (CDPHE) Hazardous Materials and Waste Management Division is procuring waste tire removal services for the Saguache County Landfill located at 25125 Kelly Road, Moffat, Colorado through an Invitation for Bids (IFB1-FAAA-2017000269). The project involves the removal and hauling of approximately 90,663 waste tires and tire bales (1,018 tons total weight) consisting of passenger, light truck, tractor, and agricultural tires, with less than 5% estimated to contain rims. The contractor must provide comprehensive services including mobilization, hauling and removal with reasonable cleaning of contaminants, loading into transport vehicles, and demobilization, with all waste materials transported to registered Waste Tire Collection Facilities, Waste Tire Processors, or Waste Tire Monofills for beneficial uses only (alternative daily cover, tire-derived fuel, tire-derived aggregate, landscape mulch, or molded products). Required deliverables include digital photography documentation from substantially the same locations before, during, and after removal, completed Form WT-2 (Uniform Waste Tire Manifest) for each load, and certified weight tickets for all hauled materials, with all work to be completed by the September 30, 2017 deadline. Bidder qualifications mandate Colorado Secretary of State registration in good standing, registration as a Waste Tire Hauler with CDPHE, proof of insurance meeting state minimums, and demonstration that the final destination facility will beneficially use 100% of materials with no disposal, retread sales, or non-beneficial uses. A voluntary informational meeting and site tour will be held on June 1, 2017 at 1:30 P.M. at the landfill; written questions must be submitted by June 5, 2017 at 2:00 P.M. MDT with answers published by June 7, 2017; bid submissions are due June 13, 2017 at 2:00 P.M. MDT to Allan Smith, Senior Purchasing Agent, at 4300 Cherry Creek Drive South, Denver, Colorado 80246-1530, with the contract anticipated to commence July 1, 2017 and substantial completion required within 90 calendar days.

There are no noted set-aside designations for disadvantaged enterprises or restrictions limiting bidder types; however, the contract is subject to Colorado's prevailing labor requirements mandating that not less than eighty percent of labor employed consist of Colorado residents. No incumbent vendors or current contractors are identified in the procurement materials. The contractor must maintain specified insurance coverages including workers' compensation, commercial general liability with minimum limits of $1,000,000 per occurrence, and automobile liability of $1,000,000, and must comply with federal laws including the Drug-Free Workplace Act, Davis-Bacon Act, and Americans with Disabilities Act. A contingency allocation of $50,000 is set aside for unforeseen costs requiring express written permission from the CDPHE Project Manager prior to usage. The estimated project cost ranges from $250,000 to $275,000, with pricing structured as lump sum amounts for mobilization and demobilization and per-ton hauling and removal costs at 1,018 tons. Bid prices must represent the bidder's best and final offer and remain firm for a minimum of 120 calendar days, with contract award going to the bidder whose conforming bid is determined most responsive and responsible considering price and other evaluation factors.