Safety Footwear Program Annual Contract

The City of Amarillo is soliciting proposals for a Safety Footwear Program Annual Contract (Bid No. BVB 410-26 YM) to supply safety footwear and administer a voucher-based program for eligible City employees. The procurement encompasses nine distinct boot configurations ranging from 6-inch to 11-inch heights in lace-up and pull-on styles, all featuring steel toe protection and various additional specifications including electrical hazard protection, waterproofing, insulation, and puncture resistance with requirements for oil/gas/chemical resistance, traction capabilities, abrasion resistance, and concrete floor comfort. The selected vendor must maintain at least one brick-and-mortar retail location within Amarillo city limits, provide accessible service options including potential on-site fitting events, manage all program administration including voucher verification and tracking, submit biweekly reports in Excel format detailing employee purchases, and maintain transaction records for audit purposes. Evaluation will be conducted using a weighted scoring matrix allocating 40 points to pricing, 20 points to quality and variety of goods and inventory maintenance, 10 points each to accessibility and reporting/invoicing/reimbursement processes, 10 points to program administration and voucher management, and 5 points each to vendor reputation and past City relationships. Proposals must be submitted electronically through the City's Euna Procurement platform by June 11, 2026 at 3:00 p.m., with bids opened via Microsoft Teams teleconference; all questions or clarification requests must be submitted no later than ten calendar days before the closing date. The contract term is three years from the date of acceptance (July 23, 2026 through July 22, 2029), with an option to renew for up to two additional one-year periods by mutual written agreement with renewal requests required at least 30 days prior to contract expiration, and all bids must remain valid for a minimum of 120 days.

Prospective vendors must not be listed on the City of Amarillo's Excluded Parties List, which currently identifies three debarred entities: Cruz Construction Inc., John Cruz, and Jesse's Plumbing under Cindy Lomeli, and vendors should independently verify current debarment status with the City's Purchasing Department before submission. All bidders must certify compliance with federal suspension and debarment status for contracts valued at $25,000 or more, comply with Texas Government Code provisions regarding Iran, Sudan, and designated terrorist organizations, certify non-participation in Israel boycotts, and comply with nondiscrimination requirements regarding firearm entities and energy company boycotts; failure to provide the required Vendor Acknowledgement Form and Form 1295 (Disclosure of Interested Parties) filed with the Texas Ethics Commission may result in proposal rejection. Successful bidders must submit conflict of interest questionnaires (Form CIQ) within seven days of award notification, provide a Performance Bond, Payment Bond, and Certificate of Insurance within ten calendar days, and ensure bid security of not less than five percent of the total bid amount. No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are mentioned in the procurement documents, and no incumbent contractor information is provided. The contract award value is not explicitly stated in the available documentation; however, pricing proposals must be submitted on a per-pair basis for each of the nine boot configurations, with pricing to remain fixed throughout the entire three-year contract term and any renewal periods.