RV Staging and Traffic Control Services

Washington State University (WSU) is conducting a Request for Qualifications & Quote (RFQQ) No. CC0109-DU004386 for RV staging and traffic control services during the 2025 football season in Whitman County, Washington. The procurement seeks a specialized traffic control service provider to manage RV positioning in a staging area off-campus before allowing vehicles to park on campus for home football games. The services are required on six specific Thursdays from 7am to 7pm prior to home games against U of Idaho, San Diego State, UW, Toledo, LA Tech, and Oregon State. Vendors must demonstrate capability to implement a comprehensive traffic management strategy, including positioning RVs with precise lane configurations, utilizing signage, and maintaining clear zones around driveways and intersections. The RFQQ requires respondents to submit detailed pricing using the provided Excel spreadsheet (Exhibit B) and provide responses in PDF or Word format. The solicitation was posted on June 23, 2025, with a question and answer period from June 23-26, 2025, and responses are due by July 11, 2025. Evaluation will likely focus on vendor qualifications, traffic management expertise, and pricing competitiveness.

The RFQQ encourages participation from minority-owned, woman-owned, veteran-owned, and small businesses, though these designations are not mandatory for future solicitations. No specific set-aside percentages or strict enterprise restrictions were explicitly detailed in the documents. The procurement is subject to Prevailing Wage Law under RCW 39.12 and WAC 296-127, which may impact labor cost considerations. While no incumbent vendors were mentioned, the contract appears designed to support WSU's football event infrastructure by ensuring efficient RV staging and traffic flow. The solicitation provides a detailed site plan (Exhibit A) that illustrates the precise traffic control requirements, including 50-foot clear zones, RV staging lanes with cone placements, and specific signage instructions. Although a specific budget range was not disclosed, the comprehensive nature of the services and the multi-game commitment suggest a potentially significant contract value for the selected vendor. WSU maintains the right to not award a contract, providing flexibility in the procurement process.