RFQQ FINAL.pdf
PDF 319 KB Posted
- Attached to
- RV Staging and Traffic Control Services
- Solicitation number
- CC0109-DU004386
- Issued by
- Whitman County, Washington
About this file
This Request for Qualifications & Quote (RFQQ) No. CC0109-DU004386 is issued by Washington State University (WSU) seeking a traffic control service provider for RV staging and management during home football games in the 2025 season. The contract requires a vendor to set up and staff traffic control measures for RVs positioning off-campus before parking on campus, with services needed on six specific Thursdays from 7am to 7pm prior to home games against U of Idaho, San Diego State, UW, Toledo, LA Tech, and Oregon State. The RFQQ was posted on June 23, 2025, with a question and answer period from June 23-26, 2025, and responses are due by July 11, 2025.
The pricing for services will be submitted using an attached Excel spreadsheet (Exhibit B), and any resulting contract will be subject to Prevailing Wage Law under RCW 39.12 and WAC 296-127. Respondents are requested to submit responses in PDF or Word format and are encouraged to provide information about industry standards, potential alternative approaches, and any relevant business concerns. The RFQQ allows vendors to indicate if they are a minority-owned, woman-owned, veteran-owned, or small business, though participation is not mandatory for future solicitations and WSU is not obligated to award a contract.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit A- RV Staging Sign Plan Map.pdf | ||
| Exhibit B-Pricing Quote.xlsx | XLSX spreadsheet |
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Text version
REQUEST FOR QUALIFICATIONS & QUOTE (“RFQQ”) NO. CC0109-DU004386
RV STAGING & TRAFFIC CONTROL SERVICES
INTRODUCTION
Washington State University (“WSU”) is issuing this RFQQ for the purpose of identifying and selecting a traffic control service to position RVs in a staging area off-campus, before allowing them to park on campus for home football games.
A response to this RFQQ is not a mandatory requirement for participation in any subsequent solicitations released by WSU.
The release of this RFQQ is no way obligates WSU to conduct a follow-on competitive procurement or to award a contract.
This RFI is divided into five sections:
▪ Section 1 - Deadlines and RFQQ questions.
▪ Section 2 – Scope of Services
▪ Section 3 - How to submit a response.
▪ Section 4 – Price Quote
▪ Section 5 – Company information.
SECTION 1 – DEADLINES AND RFQQ QUESTIONS
IMPORTANT DATES:
RFQQ posting date: June 23, 2025
Question and answer period: June 23-26, 2025
Deadline for submitting responses: July 11, 2025
QUESTIONS: Questions or concerns regarding this RFQQ may be directed to the following Procurement
Coordinator (Note: Responses should be sent to the contact listed in Section 3 below):
RFQQ Procurement Coordinator
Name: Desiree Urban
Email: desiree.urban@wsu.edu
Subject Line: RFQQ No. CC0109-DU004386
Questions and answers will be posted to WEBS. Only entities who have properly registered in WEBS at https://fortress.wa.gov/ga/webs and downloaded the original RFQQ directly via WEBS will receive notification of an RFQQ amendment or Q&A document.
SECTION 2 – SCOPE OF SERVICES
We are looking to contract a traffic control company to setup and staff control measures for the RV’s that position off-campus and before we allow them to park on campus. Below is this season’s schedule, we would need the control measures in place on the Thursday morning (start setup at 7am) prior to the Saturday games. Attached is the plan that we used last season and what we will use again this season. This service will only be needed on Thursdays from 7am until about 7pm, nothing on Friday or Saturday.
To give a better idea of how our RV load in day goes:
RV’s start showing up on Terre View as early as Wednesday night, but mass majority will start showing up by 9am on Thursday. They line up following the map attached (Exhibit A) until be start the load in process into our RV 1 lot at 5:30pm. We have to wait until that time to allow our university employees to leave the parking lot. At that point, you can start to breakdown the cones and signage and pack up and head home.
Here is our home schedule:
Date of service needed
- Thursday
Game date - Saturday
Game time
Opponent
August 28, 2025 August 30, 2025 7:00pm U of Idaho
September 4, 2025 September 6, 2025 7:15pm San Diego State
September 18, 2025 September 20, 4:30pm UW
October 23, 2025 October 25, 2025 12:30pm Toledo
November 13, 2025 November 15, 7:00pm LA Tech
November 27, 2025* November 29, 3:30pm Oregon State
*November 27 is Thanksgiving https://fortress.wa.gov/ga/webs
SECTION 3 – HOW TO SUBMIT A RESPONSE
3.1. SUBMITTING RESPONSES.
Email Response To:
Name: Desiree Urban
Email: desiree.urban@wsu.edu
Subject Line: RFQQ No. CC0109-DU004386
WSU Traffic Control Services RFQQ
3.2. Response Content. WSU requests that all responses be in PDF or Word format, plus the Price Quote in Excel. Parties interested in responding may choose to download this RFQQ and type their answers into the document. Please complete both Section 5 to ensure WSU can contact you with any questions.
3.3. ADDITIONAL INFORMATION. WSU is interested in learning about the industry standards as they relate to respondents’ line of business or the industry. Respondents may also describe concerns or suggest equal or alternative ways of conducting business by providing a detailed description, supporting documentation, and any associated exceptions to such industry standards.
SECTION 4 – PRICE QUOTE
Please utilize the attached excel sheet in Exhibit B to prepare and submit your price quote.
Any contract that may result from this RFQQ is subject to Prevailing Wage Law in compliance with the provisions of RCW 39.12 and WAC 296-127.
SECTION 5 – COMPANY INFORMATION
RFQQ No. CC0109-DU004386
Company:
Company Information
Legal company name (from business license) and address:
Indicate entity type (LLC, Inc, Corp., etc.):
Indicate state of registration/incorporation:
Wash. Dept. of Revenue Registration No.
Unified Business Identifier (UBI)
Federal Tax ID No. (TIN) If TIN is a Social Security number, provide only the last four digits
Is your firm certified as a minority or woman owned business with OMWBE?
Yes No
If yes, provide MWBE certification no.
Is your firm a self-certified Washington small business?
Yes No
If yes, what is your business size?
Small Mini Micro
Is your firm certified as veteran-owned with the Washington State Department of Veteran Affairs?
Yes No
If yes, provide WSDVA certification no.
Point of contact
File details come from the government source that posted it. Updated .