Rug & uniform rental services for North Region Facilities(6)

The Michigan Department of Transportation (MDOT) is soliciting proposals for rug and uniform rental services for its North Region Facilities (RFP No. 230000001877), a procurement affecting Oscoda County and multiple locations across Michigan's northern region. The contractor will provide weekly and monthly rug rental services at six facilities located in Atlanta, Mio, Hillman, Gaylord, Cadillac, and Traverse City, along with weekly uniform rental services at the Atlanta location. Specific deliverables include work pants, work shirts, and comfort mats in various sizes (ranging from 2.5x3 to 4x6 feet) and logo mats, with all items to be delivered within seven calendar days of order receipt and maintained during specified facility hours (6:00 a.m. to 4:30 p.m. weekdays, with 24-hour availability at the Cadillac Rest Area). The contractor must appoint a dedicated representative available during 8:00 a.m. to 5:00 p.m. EST, maintain a toll-free customer service line, and comply with all state security procedures and policies. Proposals will be evaluated on a pass/fail basis across five criteria: completion of the Confidential Treatment Form, completion of the Vendor Questions Worksheet, completion of Schedule A (Statement of Work), completion of Schedule B pricing for each location, and agreement with standard contract terms; the contract will be awarded to the lowest-priced responsive and responsible bidder passing all criteria. Critical deadlines include April 11, 2023 at 3:00 p.m. Eastern for bidder questions, April 12, 2023 for anticipated answers, and April 14, 2023 at 3:00 p.m. Eastern for proposal submission through www.michigan.gov/SIGMAVSS (6 MB maximum file size per document, native modifiable formats required), with an anticipated contract begin date of May 15, 2023.

The solicitation documents do not specify set-aside designations, restrictions on organizational types, or disadvantaged enterprise requirements; no incumbent vendors or current contractors are identified in the materials provided. The contractor must obtain and maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 each occurrence, $2,000,000 general aggregate), Automobile Liability ($1,000,000 per accident), Workers' Compensation, and Employers Liability ($500,000 each accident), with the State of Michigan named as an additional insured on a primary and non-contributory basis. All costs must be incorporated into pricing, which remains firm for the initial three-year contract term with options to renew for up to two additional one-year periods at the State's discretion; undisputed invoices are payable within 45 days of State receipt via Electronic Funds Transfer. The contractor is subject to Service Level Agreements requiring 100% compliance with delivery schedules and order accuracy, with penalties of $100 for each of the first five non-compliant occurrences in a calendar year and $300 for each occurrence thereafter. The specific award value or budget range is not disclosed in the procurement documents; however, contracts valued at $250,000 or greater require approval by the State Administrative Board. The Solicitation Manager is Mark Morrison, contactable at 517-275-1834 or morrisonm@michigan.gov.