RQS 5626*171

The California Department of Transportation (Caltrans) is issuing Request for Quote (RFQ) 5626*171 for Information Technology goods valued over $50,000, specifically seeking an annual subscription to WhatfixDAP and DAA LITE-Whatfix Support services. The solicitation requires vendors to provide 4,000 units of WhatfixDAP-Annual Subscriptions annually and one unit of DAA LITE-Whatfix Support per year for a three-year contract period. The procurement evaluation will be based on a lowest-price basis, with award potentially made on an all-or-none basis or on individual items or combinations of items as deemed appropriate by the State. Key dates include a deadline for written questions by April 8, 2026 at 2:00 PM, quote submission deadline of April 16, 2026 at 2:00 PM, and a scheduled Notice of Intent to Award on approximately April 30, 2026, with contract award expected within forty-five days of the scheduled award date. All pricing must be all-inclusive with FOB Destination freight prepaid, and quotes remain valid for sixty days from the due date. Bidders must submit all required documentation as outlined in the Required Documents Checklist and may submit quotes on the provided RFQ sheet or on their own letterhead, provided quantities, unit of measure, commodity codes, and specifications match exactly. Bid opening will occur on specified Tuesdays and Thursdays at 2:30 PM at the Sacramento office, with teleconference participation available.

The RFQ encourages participation from Microbusinesses, Small Businesses, Disabled Veteran Business Enterprises (DVBE), and Disadvantaged Business Enterprises (DBE), with specific certifications required from applicants claiming these designations. A five percent Small Business (SB) preference applies to bidders certified by the California Department of General Services, with preference amounts not exceeding $50,000 per bid, while the DVBE Incentive Program provides percentage-based incentives ranging from one to five percent based on verified DVBE participation levels for evaluation purposes only. Bidders must provide a California retailer's seller's permit or Board of Equalization certification prior to award, complete a Recycled Content Certification form (ADM-2038), and submit STD. 843 Disabled Veteran Business Enterprise Declaration forms if claiming DVBE participation. All responses must comply with non-discrimination requirements, labor relations declarations, and California Civil Rights Laws Certification if the contract value exceeds $100,000. The State reserves the right to modify or cancel the RFQ in whole or in part, award on an individual item basis or collectively, and amend any awarded Purchase Order for additional time or quantity at rates specified in the optional amendment pricing section. Protests regarding award selection must be submitted in writing within five working days of the Notification of Intent to Award to the DGS Procurement Division Deputy Director.