RP028-24 Provision and Implementation of a Legal Matter Management Solution on an Annual Contract

The Gwinnett County Board of Commissioners in Georgia is seeking proposals for the Provision and Implementation of a Legal Matter Management Solution on an Annual Contract. The County requires a comprehensive, cloud-based legal matter management application with functionality such as digital signatures, electronic forms, automated workflows, dashboards, and analytics. The solution must integrate with the County's existing systems, including real-time bi-directional sync of matters, documents, emails, and other content. Proposals are due by 2:50 PM local time on August 15, 2024, and a pre-proposal conference is scheduled for July 8, 2024. The County will evaluate proposals based on factors such as experience, solution functionality, implementation, and value. The successful service provider must meet insurance requirements and comply with the County's security and IT requirements.

The County does not currently accept electronic submissions for formal solicitations, and firms on the Gwinnett County ineligible source list will not be considered. The incumbent case management system is Aderant Total Office, and the County has an estimated 500,000 documents at 300+ MB that require legacy data conversion and migration to the proposed solution. The County has not disclosed a specific budget amount but has confirmed the project is currently funded. Proposers must provide firm fixed pricing with no modifications allowed, and the County is tax-exempt.