Exhibit C _ Law Matter Management _ Pricing P.xlsx
XLSX spreadsheet 77 KB Posted
- Attached to
- RP028-24 Provision and Implementation of a Legal Matter Management Solution on an Annual Contract
- Solicitation number
- PE-77023-NONST-2024-000000194
- Issued by
- Gwinnett County, Georgia
About this file
This document is a pricing worksheet for a state and local contract opportunity related to the provision and implementation of a legal matter management solution on an annual contract for Gwinnett County, Georgia. The contract opportunity involves a cloud-based legal matter management application with functionality such as digital signatures, electronic forms, automated workflows, dashboards, and analytics. The pricing worksheet includes one-time and recurring costs for the application, professional services, technology implementation, training, and system interfaces. The contract opportunity has a bid/proposal deadline of 2:50 PM on the due date, and the County does not accept electronic submissions. Firms currently on the Gwinnett County ineligible source list will not be considered.
The pricing worksheet provides detailed pricing tables and instructions for proposing costs associated with the matter management solution, including per-user pricing options. Proposers are required to provide firm fixed pricing with no modifications allowed. The County is tax-exempt, and all charges, fees, and expenses must be included in the pricing submission. The total solution pricing will be automatically calculated based on the detailed pricing tables provided in the worksheet.
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Other files
| File | Type | Posted |
|---|---|---|
| RP028_24 Inv.pdf | ||
| RP028_24 Ad2.pdf | ||
| Exhibit B _ Functional Requirements Response .xlsx | XLSX spreadsheet | |
| RP028_24 Ad1.pdf |
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Instructions
| PRICING ASSUMPTIONS | Amount | Administrators: Have the ability to create workflows and are generally records managers and liasons. Administrative support functions including monitoring performance, adding new users, maintaining user accounts and privileges, defining security roles and groups, and performing the other software support functions required daily, weekly, monthly and on an ad-hoc basis. |
| Developers: Use of product/solution Application Programming Interfaces (APIs); standard industry methods (Representational state transfer REST, Webservices, etc.); other libraries to perform integrations with a line of business, ERP solutions, and other legacy applications owned by the County; the development of other ERM tools not part of configuration options; and the support of migrations from other content repositories; etc | ||
| Other Users: Perform varying depgrees of interactions both within the Records Deaprtment and among the vaious departments. |
Total number of Gwinnett County Employees 50
Pricing Details
| Matter/Case Management Solution /Application Pricing Table | 50 Users | |||||||||||||||
| One Time Costs (Year 1) | Recurring Cost (Year 2) | Recurring Cost (Year 3) | Recurring Cost (Year 4) | Recurring Cost (Year 5) | Notes | |||||||||||
| Description | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Assumptions/ Considerations |
| <insert solution line item i.e. Subscription, Licenses> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert solution line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert solution line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert solution line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Total Solution/Application | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | |
| Per User additional user (over 50) : | Enter Price |
| Professional Services - Business & Configuration Planning - Pricing Table | ||||||||||||||||
| One Time Costs | Recurring Cost (Year 2) | Recurring Cost (Year 3) | Recurring Cost (Year 4) | Recurring Cost (Year 5) | Notes | |||||||||||
| Description - Milestone goal | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Assumptions/ Considerations |
| Build business rules and workflows | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Build any specialized templates | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert professional services line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Total Professional Services - Business & Configuration | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 |
| Technology Implementation - Pricing Table | ||||||||||||||||
| One Time Costs (Year 1) | Recurring Cost (Year 2) | Recurring Cost (Year 3) | Recurring Cost (Year 4) | Recurring Cost (Year 5) | Notes | |||||||||||
| Description | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Assumptions/ Considerations |
| Software Modification / Customization/Configuration | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Systems Integrations (i.e. AD, Interfaces) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Project Management (Full life cycle) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Documentation | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Data Migration and conversion to the solution | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert implementation line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| <insert implementation line item> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||
| Total Technology Implementation | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 |
| Training Pricing Table | ||||||||||||||||
| One Time Costs (Year 1) | Recurring Cost (Year 2) | Recurring Cost (Year 3) | Recurring Cost (Year 4) | Recurring Cost (Year 5) | Notes | |||||||||||
| Description | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Assumptions/ Considerations |
| Standard Training | ||||||||||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| Refresher Training | ||||||||||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| Additional / Optional Training | ||||||||||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||||||
| Total Training | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 |
| Interfaces Pricing Table | ||||||||||||||||||
| One Time Costs (Year 1) | Recurring Cost (Year 2) | Recurring Cost (Year 3) | Recurring Cost (Year 4) | Recurring Cost (Year 5) | Notes | |||||||||||||
| Description | Availability | Data Flow | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Qty | Unit Price | Total Price | Assumptions/ Considerations |
| MS Outlook | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| MS Office | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| SharePoint Online | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| Total Interfaces (Evaluated) | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | |||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| <insert additional interfaces> | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||||||
| Total Interfaces (NOT Evaluated) | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 | 0 | $0.00 | $0.00 |
&"Roboto,Regular"FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL DOCUMENT MAY RESULT IN THE REJECTION OF PROPOSAL
PROPOSAL FEE SCHEDULE
&KFF0000(SUBMIT IN A SEPARATE SEALED ENVELOPE) &K01+000
Total Solution Price Summary
| Total Solution Pricings | ||||||
| Description | Total (Year 1) | Total (Year 2) | Total (Year 3) | Total (Year 4) | Total (Year 5) | Total Price |
| Matter/Case Management Solution/Application | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Professional Services - Business & Configuration | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Interfaces (County named) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Training | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Technology Implementation | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Total | $0.00 | $0.00 | $0.00 | |||
| Interfaces (Additional) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Total | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| Per User Cost (after first X users) | Enter Price |
&"Roboto,Regular"FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL DOCUMENT MAY RESULT IN THE REJECTION OF PROPOSAL
PROPOSAL FEE SCHEDULE
&KFF0000(SUBMIT IN A SEPARATE SEALED ENVELOPE)&K01+000
Microsoft_Word_Document.docx
PRICING DETAIL INSTRUCTIONS
NOTE: The Total Solution Price Summary is auto-populated from the Pricing Details worksheet and cannot and should not be modified the Service provider.
Service providers should provide all prices as firm fixed amounts, except where requested on a different basis. All prices must be detailed and no modifications will be allowed. The County is tax-exempt.
All charges/fees, including transportation, container packing, installation, training, out-of-pocket expenses, must be included in this pricing workbook under the table to which it applies on the Pricing Details tab.
Pricing Details Worksheet Instructions
Solution/Application Pricing Table
Cost related to the cloud-application that is proposed and all related feature functionality to provide the functionality of digital signature, interactive electronic forms, automated conditional workflow, dashboards, and analytics should be included in the format provided using the volume assumptions on listed above. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically.
Professional Services – Business & Configuration Pricing Table
In the Professional Services Pricing Table, the Service provider should list all associated costs with completing the professional services milestones outlined in the RFP.
Technology Implementation Pricing Table
In the Implementation Pricing Table, the Service provider should list all associated costs with the system implementation except Training which is to be provided on a separate table. Prices not identified will not be accepted in a final contract. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically.
Training Pricing Table
List all proposed training courses on the Training Table. The training costs should have all related expenses associated with providing the training, including, but not limited to any anticipated travel and transportation expenses, materials expenses, etc. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically.
Additional Solutions Costs - Informational purposes ONLY
List pricing for any optional “additional” solutions that the Service provider wishes to share. These solutions and their costs are not evaluated for award of the proposed solution but may be used for future purchasing solicitations or considerations. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically.
Interfaces Table
List all interfaces that are being proposed and are separately priced on Interfaces table. The current and anticipated County interfaces are listed in the Interface column, identify the associated Service provider module name in the column provided along with the proposed version number. If a proposed interface will be custom built for the County indicate “Custom” in the Version column. If an interface is provided as part of a module priced in the Application Software form, list the module with version number, leave the Quantity and Unit price columns blank, and put “INCL” in the Annual Support Cost column. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically. Space is provided to add any additional interfaces being proposed, indicate the general function of the interface, and select the appropriate. The Total Costs fields from this table will be reflected in the Total Solution Price Summary automatically. Interface directional capabilities form the drop-down list. Entries in the interface worksheet will be reflected in the Interface Sub-Total Costs in Total Solution Price Summary.
Worksheet 2 – Total Solution Price Summary
Form 1 provides a summary of costs (one-time and recurring) associated with the proposed system. The entries in this table will automatically be drawn from the corresponding detail worksheets and include the following onetime and recurring prices:
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