Roofing Repairs, Maintenance, Replacement, Waterproofing Services and Supplies

Lewisville Independent School District (LISD) is requesting proposals for roofing repairs, maintenance, replacement, waterproofing services, and supplies under RFP #3368-26, with proposals due September 1, 2026 and questions due August 18, 2026. The District serves 48,000 students across thirteen municipalities in Texas (Denton County and Little Cypress CDP).

Roofing vendors must be unaffiliated with proprietary sales channels, distributors, or material manufacturers while providing roof maintenance for LISD. The scope encompasses alterations, modifications, and maintenance of roofing systems and equipment, including repair and replacement of base flashing, metal edge systems, pitch pans, roof membrane systems, roof drains, and expansion joints. Vendors must respond to minor repairs within three days and emergencies within twenty-four hours, completing all work once initiated. All proposals must include current insurance certificates, W-9 forms, Form 1295 (Certificate of Interested Parties), proof of manufacturer certification, and three business references preferably from Dallas-Fort Worth area school districts.

The initial contract term runs from October 2026 through October 2028, with two successive two-year renewal terms extending through October 2032. Pricing is evaluated at 40 of 100 points. Vendor discount percentage contributes 10 points; reputation and references, 10 points; quality of goods and services, 15 points; extent to which services meet District needs, 12 points; past relationship with District, 3 points; and other relevant factors including insurance and Form 1295 compliance, 10 points. Vendors must provide comprehensive pricing for single-ply, modified bitumen, metal, shingle, and built-up multiply roofing, with separate rates for foreman and laborer positions at regular and overtime rates, and two-person and four-person crew pricing. Performance and payment bonds are required for contracts exceeding $25,000 and $100,000 respectively. Pricing must remain firm during the contract term. The District reserves the right to award to multiple vendors or a single vendor based on best value determination and may extend the contract up to 90 days at its discretion. The tentative Board of Trustees recommendation is October 13, 2026, with an effective award date of October 14, 2026.