Bid Invitation (32).pdf

RFP #3368-26 Addendum 1

Roofing Repairs, Maintenance, Replacement, Waterproofing Services and Supplies

Issue Date: 8/7/2026

Questions Deadline: 8/18/2026 02:00 PM (CT)

Response Deadline: 9/1/2026 12:00 AM (CT)

Contact Information Contact: Nicki Trice- Senior Buyer Address: Procurement Department

1565A West Main Street Lewisville, TX 75067

Phone: (972) 350-4746 Email: tricen@lisd.net

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 1 of 39 pages

Event Information Number: RFP #3368-26 Addendum 1 Title: Roofing Repairs, Maintenance, Replacement, Waterproofing Services and Supplies Type: Request for Proposal - Formal Issue Date: 8/7/2026 Question Deadline: 8/18/2026 02:00 PM (CT) Response Deadline: 9/1/2026 12:00 AM (CT) Notes: Lewisville Independent School District, (LISD or DISTRICT) is accepting proposals and pricing for RFP#3368-26 Roofing Repairs, Maintenance, Replacement, Waterproofing Services and Supplies.

The scope of work for the roofing repair proposal is the alteration, modification, maintenance, of roofing systems and equipment. Roofing vendor shall not be associated with any proprietary sales, or any other links to a distributor and material manufacturer when providing roof maintenance for LISD.

All interested vendors, including sole source providers, are encouraged to respond to this request for proposal in its entirety and should submit all required bid attachments regardless of sole source status to be considered.

Missing or incomplete information may have a negative impact on vendor evaluations.

RFP #3368-26 shall be awarded at District discretion, to multiple Proposers supplying comparable products or services, also known as a multiple award schedule, or award the Contract to a single Proposer. The District's decision to make multiple awards or a single award will be based upon the District's sole discretion regarding the type of products and/or services that provides best value to The District. Lewisville ISD has the option to extend this RFP at the end of the performance period for up to 90 days if determined to be in the best interest of the district to ensure availability of products and/or services.

If vendor does not notify the District 90 days before any renewal date(s), the District will auto-renew the bid under the existing terms and conditions.

The initial term of this proposal shall be from October 2026 - October 2028

Dependent on the long-range needs of the District, this bid will automatically renew for the terms listed below. If vendor does not wish to renew, or wishes to renew with new terms and conditions, please contact LISD within 90 days of the renewal term.

There will be two successive two-year renewal terms.

Initial Anticipated Contract Term: October 2026 - October 2028 Second Term: October 2028 - October 2030 Third and Final Term: October 2030 - October 2032

Billing Information

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 2 of 39 pages

Address: TX Email: invoices@lisd.net

Bid Activities

Release of Proposal 8/7/2026 7:00:00 AM (CT)

Deadline for Questions 8/18/2026 2:00:00 PM (CT)

Respond to Questions 8/20/2026 5:00:00 PM (CT)

Deadline for Submittal 8/25/2026 2:00:00 PM (CT)

(Tentative) Recommendation to Board of Trustees 10/13/2026 7:00:00 PM (CT)

(Tentative) Effective Date of Award 10/14/2026 7:00:00 AM (CT)

Bid Attachments

W-9 Form - Rev 2024.pdf Download

W9 - v 2024

LISD Terms and Conditions 071725.pdf Download

LISD Terms and Conditions 071725

1295_Form_(unsworn_declaration) 082522.pdf Download

Certificate of Interested Parties (Form 1295)

LISD_Use_of_Facilities_Insurance_Requirements.pdf Download

LISD_Use_of_Facilities_Insurance_Requirements

Vendor SAMPLE COI 10132023.pdf Download

Vendor Sample COI

Vendor - Insurance Coverage Terms for Reference.pdf Download

Vendor - Insurance Coverage Terms for Reference

LISD Public Records Agreementdocx.pdf Download

LISD Public Records Agreement preemployment-preservice-affidavit-tec-22a055 (1) (1).pdf Download

PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT FOR EDUCATIONAL ENTITIES

Pursuant to Texas Education Code (TEC) §22A.055, a person applying for employment with or who will act as a service provider for an educational entity (school district, district of innovation, open-enrollment charter school, other charter entity, regional education service center, or shared services arrangement) must submit, using a form adopted by the agency, a pre-employment or pre-service affidavit.

Please fill out this affidavit and attach it to your bid response in the response attachments tab.

CIQ Form 2015.pdf Download

Conflict of Interest Questionnaire Form

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 3 of 39 pages https://lisd.ionwave.net//extract.aspx?e=jtGt-YZJeIXoLf-AHqQ~CZu9OJlij-befSQykJXVzymt5Ix08m6VtGSF7jWcxdtzFpVUgMC-8l9gjxpiRH5MuA https://lisd.ionwave.net//extract.aspx?e=nR2c3dvYWw3WVrWDGs4RqEGFPL-iLUPPkEUL1JRe9HWWEHYvNS~ajiY6LU5ZDaKzaefaDXdboZcsCE1HMn~V-A https://lisd.ionwave.net//extract.aspx?e=qld-8yLgXQMc8xIGfhQ5RnTrxfaklWzak8Afu9A6aw~dlw5pX0RBWbLcGS~0X-dFXY3eUa8DxZ9fKKdHhyNJwg https://lisd.ionwave.net//extract.aspx?e=I9g3cYPikoqWaR7xSonAGf1KU6s4wnDpPtPIDshHuQMXJyH7Q8h7-bMUqNbaCK5Iy5mS1nUjYFyg11iCuC9SaA https://lisd.ionwave.net//extract.aspx?e=q1NHmgOXJgArgfNmq~~jSPEBAyZ1naKKzBGbsClswQFaAe9wrXbmc0WoZ8qpHrV9wjzeWSdg8aQ~X9ocyd-G-Q https://lisd.ionwave.net//extract.aspx?e=XY5hBQiQ0jWXoAz~JG22iH7cVOj3GBXQndNJjcwiMdN7s3aU34LnC2gY7-cfuUW5keQnfWWOUAiigVfsGZ6L8g https://lisd.ionwave.net//extract.aspx?e=Cwva3kHoeq3QLiA~WfZJaOZDwgGf4IJvnU5lCzuY3kAZVgi6~JqiBfC1RYS3HzCZQrxsnZCJNMTzyjIw39glGw https://lisd.ionwave.net//extract.aspx?e=4zBZqYfFT6aeN06ilssj6NEtA9yx7lvKomb-2o6-T84zsyaRR~i9gIwyZMS6hK2ApVPq6nFOltZirM~oncBasQ https://lisd.ionwave.net//extract.aspx?e=eEk26-YgoTpATfnpZVXLbIJ-k0teT9jIYvCwWWx3INiHPg6R4GVXZTks1EaQphDfMNote1EGJyId-71afSm2Qw

Requested Attachments

Catalog / Pricing Catalog/Price list MUST be included or proposal may not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or a searchable PDF preferred.

NOTE: IF DETAILED INFORMATION IS NOT SUBMITTED, PROPOSAL MAY NOT BE CONSIDERED.

Please save as Company Name Pricing [Example: ABC Company Pricing] PLEASE SAVE AS A PDF

Insurance Certificate (Attachment required)

Please save as Company Name COI [Example: ABC Company COI] PLEASE SAVE AS A PDF

Form 1295 (Attachment required)

Please save as Company Name 1295 [Example: ABC Company 1295] PLEASE SAVE AS A PDF

W-9 Form (Attachment required)

Please save as Company Name W9 [Example: ABC Company W9] PLEASE SAVE AS A PDF

Vendor Insurance Acknowledgment (Attachment required)

Please save as Company Name Vendor Insurance Acknowledgement [Example: ABC Company Vendor Insurance Acknowledgement] PLEASE SAVE AS A PDF

LISD Public Records Agreement (Attachment required)

Please save as Company Name Public Records Agreement [Example: ABC Company Public Records Agreement]

PLEASE SAVE AS A PDF

PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT

(Attachment required)

PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT FOR EDUCATIONAL ENTITIES

Pursuant to Texas Education Code (TEC) §22A.055, a person applying for employment with or who will act as a service provider for an educational entity (school district, district of innovation, open-enrollment charter school, other charter entity, regional education service center, or shared services arrangement) must submit, using a form adopted by the agency, a pre-employment or pre-service affidavit.

Please fill out this affidavit and attach it to your bid response in the response attachments tab.

Bid Attributes

1 Non-Collaboration Agreement

It is hereby stated and serves as notice that if any collaboration was provided in the development of this bid and/or the outline and details of the bid specifications of this bid and any related documents, that the vendor, company, or firm will not be eligible or considered for award of this bid.

Do you understand and agree (Yes / No)?

Yes No (Required: Check only one)

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 4 of 39 pages

2 Scope of Work

Lewisville Independent School District, (LISD or DISTRICT) is accepting proposals and pricing for RFP #3368-26 Roofing Repairs, Maintenance, Replacement, Waterproofing Services and Supplies

The scope of work for the roofing repair proposal is the alteration, modification, maintenance, of roofing systems and equipment. Roofing vendor shall not be associated with any proprietary sales, or any other links to a distributor and material manufacturer when providing roof maintenance for LISD.

All interested vendors, including sole source providers, are encouraged to respond to this request for proposal in its entirety and should submit all required bid attachments regardless of sole source status to be considered.

Missing or incomplete information will have a negative impact on vendor evaluations.

RFP #3368-26 shall be awarded at District discretion, to multiple Proposers supplying comparable products or services, also known as a multiple award schedule, or award the Contract to a single Proposer. The District's decision to make multiple awards or a single award will be based upon the District's sole discretion regarding the type of products and/or services that provides best value to The District. Lewisville ISD has the option to extend this RFP at the end of the performance period for up to 90 days if determined to be in the best interest of the district to ensure availability of products and/or services.

If vendor does not notify the District 90 days before any renewal date(s), the District will auto-renew the bid under the existing terms and conditions.

The initial term of this proposal shall be from October 2026 - October 2028

Dependent on the long-range needs of the District, this bid will automatically renew for the terms listed below. If vendor does not wish to renew, or wishes to renew with new terms and conditions, please contact LISD within 90 days of the renewal term. There will be two successive two-year renewal terms.

Initial Anticipated Contract Term: October 2026 - October 2028 Second Term: October 2028 - October 2030 Third and Final Term: October 2030 - October 2032

3 LISD Demographics

Lewisville ISD encompasses 127-square miles and serves 48,000 students from thirteen municipalities including Argyle, Carrollton, Coppell, Copper Canyon, Double Oak, Flower Mound, Frisco, Grapevine, Highland Village, Hebron, Lewisville, Plano and The Colony.

4 Introduction

There are attributes, including this one, associated with this proposal. Some are notes and require no response, but most have a required response. ***Please select each page on the right-hand side of the blue bar below (at the bottom of this list of attributes) in order to view the next page of Bid Attributes.***

5 Communications Statement

Communications: Contact between vendors and LISD personnel during the proposal process or evaluation process is prohibited. Any attempt by vendors during the proposal process to contact LISD personnel may result in disqualification. All communication shall go through the Procurement Department during this competitive process.

All questions received and the corresponding answers will be distributed to all bidders. No verbal responses will be provided. The deadline for questions about this proposal is stated in the Bid Activities and the District will not respond to questions after this time and date. Response to questions will be posted in the form of an addendum to this request for proposal. The Vendors will be responsible for checking the website for any posted addenda.

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 5 of 39 pages

6 Submission Response

Electronic bids and manual bids must be received in the Lewisville Independent School District Procurement Department office before the hour and date specified. DO NOT FAX OR EMAIL YOUR BID!

If due to inclement weather, natural disaster, or for any other cause the District office location where bids/proposals are to be submitted is closed on the due date, the deadline for submission shall automatically be extended until the next District business day on which the office is open, unless the bidder is otherwise notified by the District. The time of day for submission shall remain the same.

Electronic bids are to be submitted in the Lewisville ISD online procurement system (the IonWAve bidding system) unless otherwise specified in the bid document. Forms are provided for download to be completed and then attached to the bid document.

Manual bids shall be completed on the forms provided. All prices must be typed or written in ink. Bids written in pencil will not be accepted. Each manual bid shall be placed in a separate envelope, sealed and properly identified with the bid title and the time and date to be opened as shown in the “Notice to Bidders”. Please note that the words “proposal” and “bid” may be used interchangeably throughout this packet but shall have the same meaning. The words “bidder” and “vendor” may also be used interchangeably

Only one format is needed. For any questions, please contact the Procurement Department at 972-350-4749.

7 Proposal Opening

Any proposal received later than the specified time, whether delivered in person or by any other method shall be disqualified. Any questions pertaining to the proposal procedures should be addressed to the Procurement Department at 972-350-4749.

If the District office location where bids/proposals are to be submitted is closed due to inclement weather, natural disaster, or for any other cause including if the electronic bid system is unavailable on the due date, the deadline for submission shall be extended until the next district calendar business day, unless the bidder is otherwise notified by the District. The time of day for submission shall remain the same.

8 Proposal Preparation and Response Costs

All travel, proposal preparation costs, and any costs related to the Vendors submitting a response to this proposal request shall be borne by the Vendor. The District will not be responsible for any vendor expenses attributable to the preparation or response to this proposal request.

9 Acceptance

LISD reserves the right to accept or reject any or all of the proposals submitted, waive minor technicalities, and accept the offer(s) most advantageous to the District. Contract, to awarded vendor(s), will be based on the determined “Best Value for the District.” The Board of Trustees reserves the right to reject any/or all proposals and to approve any proposal deemed most advantageous to Lewisville Independent School District and to waive any informalities in offering.

Award Statement for Proposal

This Proposal may be awarded to one or multiple vendors by line item, section, or package as determined to be the best value to Lewisville Independent School District. LISD reserves the right to negotiate with any or all respondents and accept or reject any and/or all proposals, to waive any formalities and/or irregularities and to award in the best interest of the District.

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 6 of 39 pages

Contract

Contract shall be put into effect by means of a purchase order(s) executed by the District after proposal has been awarded. Transfer of Contract by vendor is prohibited unless approved by the LISD Procurement Department.

By submitting a response, the Vendor represents that the person responding is authorized to enter into a resulting Contract on its behalf. This proposal request and its attachments, the Vendor's response and response attachments, any additional amendments/Contract executed by both parties pursuant to this proposal request or any resulting contract, and the LISD purchase order constitute the entire contract. A Contract shall be put into effect by means of a LISD purchase order(s) executed by the District, after the Vendor has been awarded by the LISD Board of Trustees. Transfer/Assignment of Contract by the Vendor is prohibited unless agreed upon in writing by the LISD Procurement Department.

1) The constitution, statutes, and laws of the State of Texas

2) LISD issued additional signed addendums/agreements signed by both parties and pursuant to the proposal

3) LISD’s purchase order

4) The proposal request

5) Vendor’s attribute and line item responses to the proposal request

6) All attachments provided by LISD in the proposal request or any additional references by LISD

7) Vendor’s response to this proposal request

8) All additional attachments to the proposal response by the responding Vendor.

The proposal or any resulting agreement may not be modified, amended or supplemented except by written agreement signed by an authorized representative of each party. Lewisville ISD Board Policy dictates the authorized representative for Lewisville ISD.

Cancelation of a purchase order of agreement

Lewisville ISD may terminate or cancel any Purchase Order or agreement at any time, with or without cause, by providing seven (7) business days advance written notice to the Vendor. If a purchase order or Agreement is terminated in accordance with this Paragraph, LISD shall only be required to pay the Vendor for goods or services delivered to LISD prior to the termination and not otherwise returned following Vendor's return policy. If LISD has paid Vendor for goods or services not yet provided as of the date of termination, Vendor shall immediately refund such payment(s).

Contract Dispute Resolution

All disputes arising in connection with the Contract formed as a result of this proposal shall first be resolved through good faith negotiation. If, after negotiating in good faith for a period of thirty (30) calendar days, the parties are unable to resolve the dispute, then each party may seek resolution by exercising any rights or remedies available by law or in equity.

Proposal Disclosure

A. All proposals received shall remain confidential until a Contract resulting from this proposal is awarded by the LISD Board, thereafter the proposal shall be deemed a public record. In the event that a proposer desires to claim that portions of its proposal are exempt from disclosure, the proposer must mark such portions as "Confidential and Proprietary" and LISD may submit such information to the Texas Attorney General for a ruling as to whether the information is exempt from disclosure.

B. Until a Contract resulting from this proposal is executed, no employee, agent or representative of any proposer shall make available or discuss its proposal with the press, any elected or appointed official or officer of LISD, or any employee, agent, or other representative of LISD, unless specifically allowed to do so in this proposal or in writing by LISD for the purposes of clarification, evaluation and/or negotiation.

C. Proposers shall not issue any news release(s) or make any statement to the news media pertaining to this proposal or any proposal and/or Contract or work resulting there from without the prior written approval of LISD, and then only in cooperation with LISD.

D. Please complete the LISD Public Records Agreement, in the Attachments tab, and submit it with your bid response.

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 7 of 39 pages

Right to Terminate

The District has the right to terminate this Contract for convenience, without penalty, if the District fails to appropriate funds or provide for a renewal of a Contract, following delivery of notice to the vendor within (15) days specifying the extent to which performance here-under is terminated and the date upon which such termination becomes effective.

The absence of appropriated or other lawfully available funds shall render the Contract Award null and void to the extent funds are not appropriated or available and any Deliverables delivered but unpaid shall be returned to the Vendor.

The District shall provide the Vendor written notice of the failure of the District to make an adequate appropriation for any fiscal year to pay the amounts due under the Contract Award, or the reduction of any appropriation for any fiscal year to pay the amounts due under the Contract Award, or the reduction of any appropriation to an amount insufficient to permit the District to pay its obligations.

The District's payment obligations are payable only and solely from funds appropriated and available for the purpose of the purchase.

Any Purchase Order resulting from a request for proposal is contingent upon the continued availability of appropriations and is subject to cancellation, without penalty, either in whole or in part. If funds are not appropriated by the Lewisville ISD Board of Trustees or otherwise not made available to the District.

Renewal of Agreements

The scheduled Contract termination date shall be the last date of the month of the last month of the Contract's legal effect.

Example: If the Contract is scheduled to end on May 23, the anniversary of the award, it would actually be extended to May 31 in the last month of the last year the Contract is active.

Renewals

This bid will automatically renew depending on the long-range needs of the District, and providing that vendor(s) and Lewisville ISD remain in good standing. Awarded vendor(s) shall submit in writing, no later than (90) ninety days prior to renewal date, any changes in pricing or procedures or cancel notification if vendor does not want to renew the bid.

Survival Clause

All applicable sales, supplemental agreements, Contracts, software license Contracts, warranties or service agreements that were entered into between the Vendor and LISD under the terms and conditions of this Contract, shall survive the expiration or termination of this Contract. All Orders, Purchase Orders issued or Contracts executed by LISD and accepted by the Vendor prior to the expiration or termination of this Contract, shall survive expiration or termination of the Contract, subject to previously agreed terms and conditions agreed by the parties or as otherwise specified herein relating to termination of this Contract.

Oral Statement

No oral statement of any person shall modify or otherwise change, or affect the terms, conditions, or specifications stated in the resulting Contract.

Applicable Law and Venue

Any resulting Contract is governed by, and subject to, the laws of the State of Texas without regard to conflict of law principles. For purposes of litigating any dispute that arises directly or indirectly from the relationship of the parties, State of Texas shall be the exclusive juristiction and any such litigation shall be conducted only in the courts of Denton County, Texas, or the federal courts for the United States for the Eastern District of Texas, and no other courts.

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 8 of 39 pages

Severability

A declaration by any court, or other binding legal source, that any provision of the Contract formed out of this proposal is illegal and void, will not affect the legality and enforceable of any other provision of the Contract, unless mutually dependent.

No Waiver

If either party fails, at any time, to enforce any right or remedy available to it under a contract formed out of this Request for Proposal, that failure shall not be construed to be a waiver of the right or remedy with respect to any other breach or failure by the other party.

Bid Number on Quotes

Quotes may be requested by LISD locations and quotes MUST include bid number RFP #3368-26 and any/all free items. If a catalog discount has been offered to the District, the discount must be listed on the quote.

Quotes

When getting a quote for products and/or services, using federal funds, the District shall obtain an adequate number of quotes from qualified vendors to make price comparisons and ensure that the best value is being provided to the District. Best value involves considering several factors, which may include but are not limited to price, quality, availability, delivery timing, support, and other relevant factors.

Duties of Vendor

All specifications, terms, conditions, requirements, any other part of the proposal request, and if awarded the performance of the resulting Contract, regardless of the use of any employee, agent, subcontractor or third party acting on behalf of the Vendor, shall be fully upheld at the sole liability of the Vendor. It is the Vendor's responsibility to ensure that all aspects of this proposal request, or if awarded resulting Contract is adhered to. No third party Contracts, or any Contract between the Vendor and any third party, whether enacted or implied, shall bear any liability on the District.

Right to Use and Duplicate

The Lewisville Independent School District reserves the right to use and duplicate as often as necessary any material that is submitted by the Vendor(s).

Payment for Goods and Services

Payment for goods and services shall be governed by Texas Government Code 2251. Upon the Vendor's request, LISD shall furnish applicable tax exemptions that the District holds. The District may dispute an invoice by providing an explanation of the basis for the dispute. The Vendor shall be responsible in securing credit memos, as may be needed, for any problems that may occur during the length of this proposal for any reason, including but not limited to over priced items, incorrect shipping charges, standard returns, or any charges not in accordance with this Request for Proposal.

All invoices shall be submitted to the LISD Accounts Payable Dept. at invoices@lisd.net. All invoices must have PO number and RFP #3368-26 referenced on the invoice.

Payment Bond and Performance Bond

The contractor shall provide payment and performance bonds, at the contractor's sole expense, based on the amount of any order. The District requires a performance bond for contracts in excess of $100,000 and a payment bond for contracts in excess of $25,000 in an amount equal to 100% of the contract sum. All bonding companies presented must be acceptable to the Owner and licensed to do business in the state of Texas. This must be included in the Vendor's pricing response pursuant to this proposal request. Original bonding documents must be received by the District prior to PO issuance.

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 9 of 39 pages

Additional General Conditions

1. If any work is completed on district premises, when the Vendor arrives at any school/facility, it is required that the Vendor's representatives report to the District designated project manager, and to the main office when open, and sign in. If the Vendor is working multiple days, they are required to report on a daily basis and sign in. Proper clothing will be worn at all times. Sleeved t-shirts and long pants are the preferred attire with the company logo on the shirts. Any deviation from this will be reviewed for acceptance. LISD requires all vendors doing business on LISD property to have their employees and vehicles easily identifiable from company logos on items such as vehicles, ball caps, shirts, and/or ID badges.

2. Alcohol, tobacco, and firearms are prohibited on all district property.

3. Any damage done to LISD property or its customer’s property is the sole responsibility of the Vendor.

4. Vendors response shall include any and all costs within their proposal response, including but not limited to costs of bonding, insurance, delivery, permits, specialized equipment, or any other cost necessary.

5. Any product provided is to be factory new, and carry full factory warranty. No refurbished units.

6. The Vendor shall be solely responsible for its use of any subcontractor or any third-party acting on behalf of the Vendor.

7. Once a project begins, the Vendor selected must finish the work.

8. Vendor is to adhere to all specifications within this proposal request or otherwise attached. Any instance where any requirement is unclear or not specified, it shall not affect adherence to any other specification, and the Vendor shall use commercially reasonable efforts to satisfy any such requirement.

Reasonable Access

LISD will provide the Vendor, or the Vendor's third party performing on the Vendor's behalf, reasonable working area and access to LISD premises to provide services or install, inspect, maintain, repair, service, or to retrieve any of the Vendor's equipment solely related to this request for proposal.

Inside Delivery Requirement

ALL LISD orders require INSIDE DELIVERY, INSTALLATION (WHEN ITEM REQUIRES), AND TRASH REMOVAL

(WHEN ITEM REQUIRES).

Quotes should include inside delivery, installation (when required), and trash removal (when required). LISD employee's and/or students WILL NOT be responsible for transporting any items from delivery trucks into the school or facility. Deliveries will be REFUSED and re-delivery expenses will fall to the Vendor should vendor attempt to delivery outside of the above instructions.

Summer Deliveries and Holidays

PLEASE NOTE ANY DELIVERY AND/OR CLOSURE DATES FOR LISD SUMMER SCHEDULES AND HOLIDAYS STATED ON THE PURCHASE ORDER. ANY DELIVERY ATTEMPTS MADE OUTSIDE OF THE SPECIFIED DELIVERY INFORMATION ON THE PURCHASE ORDER WILL BE REFUSED AND THE VENDOR WILL BE

RESPONSIBLE FOR THE COST OF RE-DELIVERY.

Freight Terms

All deliveries shall be to the location specified on the purchase order, be freight prepaid, F.O.B. destination, and pricing shall include all shipping, handling, freight, and/or inside delivery charges. “Tail gate” deliveries and/or deliveries requiring Lewisville ISD to unload may be refused.

Pricing and Tariffs

Vendor shall not include a tariff add-on / line item in quotes seeking to make purchases for goods or services.

Awarded Vendors are required to hold Awarded Pricing firm during the Contract term. However, in accordance with the specific requirements set forth in the Terms and Conditions of the Vendor’s Contract with LISD, an awarded Vendor may submit updated pricelists, catalogs, or line item/unit pricing as applicable reflecting manufacturer or similar market-wide price increase that occur during the Contract term to LISD for review during renewal terms. The Vendor must provide all such supporting documentation, including manufacturer documentation, as the LISD Procurement Department may require to support price increases. Lewisville ISD reserves the right to reject any or all price increases it deems not representing best value to the District, including price increases not supported with documentation of manufacturer price changes or similar market changes.

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Senate Bill 9

Vendor accepts full responsibility for adhering to Senate Bill 9 requirements. At no time shall vendor(s) or vendor’s employees, agents or subcontractors have unsupervised contact with students.

Government Code Chapter 2272 - Non-abortion provider or affiliate

Pursuant to Texas Government Code Chapter 2272, the District is prohibited from contracting with any abortion provider or an affiliate of an abortion provider whereby the provider or affiliate receives something of value derived from state or local tax revenue. Any Contract entered into by the District is void if the prospective vendor has such a prohibited affiliation or contractual relationship.

By submitting a proposal in response to the request for proposal, you are certifying to the District that you or your company do not have such an affiliation or contractual relationship.

PROHIBITION ON CONTRACTS WITH CERTAIN COMPANIES

Sec. 2252.151. DEFINITIONS. In this subchapter: (1) "Company" has the meaning assigned by Section 806.001. (2) "Foreign terrorist organization" means an organization designated as a foreign terrorist organization by the United States secretary of state as authorized by 8 U.S.C. Section 1189. (3) "Governmental Contract" means a Contract awarded by a governmental entity for general construction, an improvement, a service, or a public works project or for a purchase of supplies, materials, or equipment. The term includes a Contract to obtain a professional or consulting service subject to Chapter 2254. (4) "Governmental entity" has the meaning assigned by Section

2252.001. Sec. 2252.152.

CONTRACTS WITH COMPANIES ENGAGED IN BUSINESS WITH IRAN, SUDAN, OR FOREIGN TERRORIST ORGANIZATION PROHIBITED. A governmental entity may not enter into a governmental Contract with a company that is identified on a list prepared and maintained under Section 806.051, 807.051, or 2252.153. Sec. 2252.153.

LISTED COMPANIES. The comptroller shall prepare and maintain, and make available to each governmental entity, a list of companies known to have Contracts with or provide supplies or services to a foreign terrorist organization.

SECTION 2. Subchapter F, Chapter 2252, Government Code, as added by this Act, applies only to a Contract or purchase for which a governmental entity first advertises or otherwise solicits bids, proposals, offers, or qualifications on or after the effective date of this Act. SECTION 3. This Act takes effect September 1, 2017.

DO YOU OR YOUR COMPANY ENGAGE IN BUSINESS WITH IRAN, SUDAN, OR ANY FOREIGN TERRORIST

ORGANIZATION? IF YES, LISD WILL NOT BE ABLE TO DO BUSINESS WITH YOUR COMPANY.

YES NO

(Required: Check only one)

Laws, Regulations, Standards, Licensing

LISD requires vendor to certify that during the term of an award by the LISD resulting from this procurement process the Vendor will be in compliance with mandatory federal health and safety certifications, local, state or federal laws, regulations, standards, licensing, and policies.

Do you certify to comply with all mandatory federal health and safety certifications, local, state or federal laws, regulations, standards, licensing, and policies, as they apply to this Contract?

Yes, I certify to comply

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 11 of 39 pages

Not Boycott Israel

EVALUATION CRITERIA

Texas Government Code 2271.002 requires that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

• does not boycott Israel; and

• will not boycott Israel during the term of the contract.

As amended by HB 793 (2019) this section applies ONLY to a contract that:

• is between a governmental entity and a company with 10 or more full-time employees; and

• has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity.

Texas Government Code 808.001 Definitions:

• “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes;

• "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. And as amended by HB 793 (2019), “except that the term does not include a sole proprietorship”.

By signing below, I hereby depose and verify that my company does not and will not boycott Israel during the term of any resulting contract. Furthermore, my company shall indemnify and hold harmless Lewisville ISD, its officials and employees from any and all claims, damages, and costs of any nature based upon Lewisville ISD's reliance on this verification.

Select from the Drop-Down List below. This is your electronic signature:

Company does NOT and will NOT boycott Israel Exemptions Apply per HB 793 (2019) Revisions

Felony Conviction Notification

Texas Education Code, Section 44.034, Texas Education Code, Notification of Criminal History, Subsection (a), states “A person or business entity that enters into a Contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.” Subsection (b) states “A school district may terminate a Contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the Contract.”

Is your firm owned or operated by anyone who has been convicted of a felony?

Yes No Publicly Held (Required: Check only one)

Felony Conviction Details

If your firm is owned or operated by anyone who has been convicted of a felony, please list their name and the details of the conviction. If none, please enter N/A (not applicable).

(Required: Maximum 1000 characters allowed)

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 12 of 39 pages

Criminal Background Check Requirement

If an employee of a vendor is covered under SB 9, the vendor must bear the burden of obtaining a national, fingerprint-based criminal history check. Under Section 22.0834 of the Education Code, the vendor is then required to certify to the district that the criminal history check has been performed. The vendor, not the district, is responsible for contacting DPS directly to set up an account for the purposes of obtaining criminal history record information. Under the statute SB 9, a vendor is required to conduct a criminal history review on an employee only when the following criteria have been met: *The employer has contracted with district to provide services. *The particular employee will have continuing duties relating to the Contract with the District. * The particular employee will have contact with students. A contractor or sub-contractor may not work on district property or any location the District deems a place where students are regularly present when *they have been convicted of a felony or misdemeanor involving moral turpitude, as defined by Texas law or any other offense the District believes might compromise the safety of student, staff or property.

A vendors violation of this section shall constitute substantial failure. If the Vendor is the person or owner or operator of the business entity, that individual may not self-certify regarding the criminal history record information and its review, and must submit original evidence acceptable to the District with this Contract showing compliance.

Possession of firearms, alcohol and/or drugs, even in vehicles, is strictly prohibited on school/district property. The use of tobacco products are not allowed on school district property.

Yes. Vendor certifies No, Vendor does not certify (Required: Check only one)

Bidder's Certification

Texas Government Code Chapter 2252 relates to bids by nonresident contractors. The pertinent portions of the Act are as follows: Section 2252.001(3) “Nonresident bidder” refers to a person who is not a resident. Section 2252.001(4) “Resident bidder” refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state. Section 2252.002, as amended by H.B. 3648, 83rd Legislature (2013 Regular Session): “AWARD OF CONTRACT TO NONRESIDENT BIDDER. A governmental entity may not award a governmental Contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the greater of the following:

(1) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable Contract in the state in which the nonresident’s principal place of business is located; or

(2) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable Contract in the state in which a majority of the manufacturing relating to the Contract will be performed.”

Section 2252.002, as amended by H.B. 1050, 83rd Legislature (2013 Regular Session): “AWARD OF CONTRACT TO NONRESIDENT BIDDER: A governmental entity may not award a governmental Contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable Contract in:

(1) the state in which the nonresident’s principal place of business is located; or

(2) a state in which the nonresident is a resident manufacturer.” ~~~ Is the Vendor a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4)?

Yes No

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 13 of 39 pages

Non - Collusion

Vendor certifies under penalty of perjury that they are duly authorized to execute this Contract, that this company, corporation, firm, partnership, or individual has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid.

Failure to certify will render bid non-responsive and will not be considered for award.

Does the Vendor certify?

Yes. Vendor certifies No, Vendor does not certify (Required: Check only one)

Place of Business

For the Contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the Vendor or the Vendors ultimate parent company or majority owner: 1. Has its principal place of business in the state of Texas; OR

2. Employs at least 500 persons in this state ~~~ IS YOUR PARENT COMPANY OR MAJOR OWNER A TEXAS

BASED BUSINESS?

Yes No (Required: Check only one)

# of Employees

For the Contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the Vendor or the Vendors ultimate parent company or majority owner; 1)Has its principal place of business in the State of Texas;

OR

2) employs at least 500 persons in Texas.

If you are not a Texas based business, do you have more than 500 employees in Texas?

Texas based business Not Texas based business, more than 500 employees

Not Texas based business, less than 500 employees (Required: Check only one)

Non-resident Bidder's Certification

Non-resident Bidder of Texas as defined in Texas Government Code Section 2252.001(3) ~~~If your firm is not a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4), indicate your firm's principal place of business City and State. If not applicable, please enter N/A (not applicable).

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 14 of 39 pages

Conflict of Interest Questionnaire

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the Vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the Vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the Vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

Does the Vendor have conflict of interest with Lewisville Independent School District?

Yes No (Required: Check only one)

PROPOSAL SPECIFICATIONS

Specifications

REQUEST FOR PROPOSAL (RFP) SPECIFICATIONS

Roof Repair Specifications

Lewisville Independent School District (LISD) seeks to establish a service contract with qualified roofing vendor(s) to provide roof repair services, preventative maintenance, and emergency response repairs across District facilities.

The selected contractor(s) shall furnish all labor, materials, equipment, supervision, and related services necessary to perform alterations, modifications, maintenance, and repairs of existing roofing systems and associated rooftop equipment.

Roofing Repair Services

The scope of repair services may include, but is not limited to, the following:

a. Repair and replacement of base flashing

b. Repair of flat flanges, metal edge systems, pitch pans, and rooftop equipment flashing

c. Repair of bases at vertical roof projections

d. Filling and sealing of pitch pans

e. Repair of roof mat blisters and surface breaks

f. Application of aluminum roof coating systems

g. Re-saturation and restoration of roof membrane systems

h. Repair of joints in parapet wall coping systems

i. Sealing and repair of roof scuppers

j. Installation of new expansion joints over existing expansion joint systems

k. Repair of raised metal edge gravel stops

l. Sealing of reglet joints

m. Sealing and caulking of sheet metal joints and related components

n. Repair of roof drains and installation of new two-piece drain assemblies, including reconnection to existing leader piping

o. Removal and replacement of up to three courses of brick, and installation of new through-wall flashing systems with flexible membrane coverage, as required

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 15 of 39 pages

PROPOSAL QUESTIONS

EVALUATION CRITERIA

Roof Manufacturers

What roof manufacturers are you certified to perform warranty work for?

(Required: Maximum 4000 characters allowed)

Roofing Team

List your roofing team, including Superintendents, Foremen, Project Managers, etc.

Proposed Handling of Contract

Describe how you propose to handle this contract, including which personnel are assigned to LISD and how roof leaks are addressed.

Finish Work

Once a project begins, the vendor(s) selected must finish the work.

Protection of Work

The vendor shall maintain protection of all the work from damage and shall protect LISD’s property from injury or loss arising from this contract. At the end of the work day, all work must be protected from water damage to the building and its contents. Vendor will be responsible for all damages. The vendor shall provide and maintain at all times any OSHA required danger signs, guards and/or obstructions necessary to protect the public and the vendors employees from any dangers inherent with or created by the work in progress.

Vendor Response Time

The vendor(s) must be able to respond within three (3) days for minor repairs and twenty-four (24) hours for emergencies. Preventative maintenance shall be scheduled in such a manner that is agreeable to both LISD and vendor.

Deadline: 9/1/2026 12:00 AM (CT) RFP #3368-26 Addendum 1Page 16 of 39 pages

Written Estimate / Quote Requirement

A written estimate/quote may be require for any estimate of time and materials and be given to Facility Services before a purchase order will be issued. Do not start any work until a purchase order has been issued.

Hourly / Labor Rates

Hourly rates shall include all consumables when doing repairs and/or inspections. Labor is to be quoted at regular and overtime rates. See Line Items tab.

Responsibility of Fees

Associated fees, bonds, licenses, and registrations to each municipality within District boundaries will be the responsibility of the vendor.

Code Compliance

All code compliance and submission of permits will be the responsibility of the vendor.

Approved Installer

The successful vendor(s) must be a manufacturer approved installer and be able to provide written proof of such.

Guarantee of Materials

Vendors will guarantee all materials and workmanship for a minimum of one (1) year unless otherwise specified.

Items used on LISD facilities must be new and must carry the full original warranty period.

Factory Specifications

All material and work performed must conform to factory specifications. No remanufactured material will be accepted unless so directed in writing from LISD.

Amount of Repairs

The amount of repairs requested may vary from year to year and will be determined by LISD.

Payment to Vendor

Payment to vendor shall be on an "as work is performed" basis. Vendor shall submit an invoice to Lewisville ISD Accounts Payable for each payment and must include: A. Purchase order number B. School / facility name C. Date of repair D. LISD work order number. The invoice shall include a breakdown of both labor and material. Any significant changes in the estimated cost and actual cost must be pre-approved by LISD Facility Services prior to work being performed. Invoices that do not reflect the above information will be returned to the vendor unpaid.

Equipment / Special Tools

Any equipment such as lifts and ladders must be provided by the contractor and included in base bid. Use of LISD lifts and equipment is strictly prohibited. Any special tools and equipment shall be furnished by the vendor and included in the vendors pricing on the Pricing Sheets. Rental equipment will be looked at on a case by case basis for time used on each project being invoiced. Any tools/materials charged to LISD, will become LISD property.

Asbestos

Vendor should be aware of asbestos containing materials. Vendor will stop work and notify owner in the event that suspected asbestos containing materials are disturbed or if the potential for disturbance exists. Vendor is responsible for all damages (including remediation costs) created as a result of not notifying LISD of the potential problem.

Damage

Any damage done to…