Rock salt & ICE melt

Buffalo Public Schools (BPS) is seeking vendors to provide rock salt and ice melt for their school and office grounds through Bid #26-0626E5-017, located in Erie County, New York. The procurement specifically requires an estimated 7,105 50-lb bags of rock salt and 896 50-lb bags of environmentally friendly ice melt, to be delivered to the All High Grounds Service Garage at 2885 Main Street, Buffalo. The ice melt must be effective to 5F, low corrosive, and environmentally friendly, with specific active ingredients including sodium chloride, potassium chloride, calcium chloride, and magnesium chloride. The initial contract term runs from board approval through June 30, 2026, with options to renew for five additional one-year periods, potentially extending the maximum contract term to June 30, 2031. Key procurement dates include a question submission deadline of September 2, 2025, answers posted on September 5, 2025, and the final bid closing on September 12, 2025 at 11:00 AM EDT. Vendors must submit their bids through the Bonfire digital procurement portal and provide a Material Safety Data Sheet (MSDS) with their bid and delivery.

The procurement allows for subcontractors, joint ventures, and potential split or consolidated awards, with a focus on Minority and Women-owned Business Enterprises (MWBE) participation. Vendors must complete several mandatory forms, including a Non-Collusive Bidding Certification, Equal Employment Opportunity (EEO) Employer Information Report, and a Subcontractor Listing and MWBE Utilization Plan. The previous contract was held by American Rock Salt/Corr Dist., with a current year value of $33,163.48. Vendors must meet specific requirements, including holding prices firm from board approval through June 30, 2026, providing unit pricing that includes all delivery and fuel charges, and delivering materials on pallets with orders up to 14 pallets, stacked inside the storage facility. Additional requirements include comprehensive insurance coverage, compliance with New York State Labor Laws, and adherence to the district's strict procurement guidelines and communication restrictions.