12-5410-003 BID 26-0626E5-017 SUBMISSION INSTRUCTIONS.pdf
PDF 105 KB Posted
- Attached to
- ROCK SALT & ICE MELT
- Solicitation number
- BID#: 26-0626E5-017
- Issued by
- Erie County, New York
About this file
This document contains Submission Instructions for Suppliers for a Buffalo Public Schools bid opportunity, issued through the Bonfire digital procurement portal. Suppliers are required to submit various documents for a solicitation closing on September 12, 2025, at 11:00 AM EDT, with a question period from August 25, 2025, to September 2, 2025. The submission includes required and optional documents such as an Offering Questionnaire, Voluntary Surveys, Non-Collusive Bidding Certification, Insurance Certificate, Equal Opportunity Form, References, Rock Salt & Ice Melt Bid Table, and several optional narratives and information packets.
Suppliers must upload their submissions to https://buffaloschools.bonfirehub.com/opportunities/199467, with a maximum file upload size of 1000 MB. The submission requires downloading specific Response Templates for Questionnaires and Bid Tables from the Bonfire portal. Technical system requirements include using Microsoft Edge, Google Chrome, or Mozilla Firefox, with JavaScript and browser cookies enabled. Vendors experiencing technical difficulties can contact Bonfire support at Support@GoBonfire.com or visit their help forum. An email confirmation with a unique confirmation number will be provided upon finalizing the submission.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Offering Questionnaire
(Q-03RX)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Voluntary Surveys (Q-
09BR)
Questionnaire:
Excel (.xlsx) 1 Optional
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Signed Non- Collusive Bidding Certification
File Type: PDF (.pdf) Multiple Required
Insurance Certificate
File Type: PDF (.pdf) Multiple Required
Completed Equal Opportunity Form
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
References File Type: PDF (.pdf) Multiple Required
Disclosure Narrative
File Type: PDF (.pdf) Multiple Optional
Debarment Narrative
File Type: PDF (.pdf) Multiple Optional
Certifications (MWBE, etc..)
File Type: PDF (.pdf) Multiple Optional
Policy 5414
(MWBE)
Compliance Narrative
File Type: PDF (.pdf) Multiple Optional
Subcontractor Documentation
File Type: PDF (.pdf) Multiple Optional
Anti-Lobbying Narrative
File Type: PDF (.pdf) Multiple Optional
Other Vendor Information (as needed)
File Type: PDF (.pdf) Multiple Optional
Vendor Information Packet
File Type: PDF (.pdf) Multiple Optional
W-9 File Type: PDF (.pdf) Multiple Optional
Rock Salt & Ice Melt Bid Table
(BT-37BL)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/199467.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/199467.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/199467
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Sep 12, 2025 11:00 AM EDT.
The Question period for this opportunity starts Aug 25, 2025 8:00 AM EDT. The Question period for this opportunity ends Sep 02, 2025 4:00 PM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Sep 12, 2025 11:00 AM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally.
Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us
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