11-5410-002 BID 26-0626E5-017 ROCK SALT ICE MELT.pdf

BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING

BID#: 26-0626E5-017 ROCK SALT AND ICE MELT

Offering Specification

DOC: 5410-002 PAGE: 1 of 5

SUMMARY:

The Buffalo Public Schools (BPS) is seeking vendors to provide rock salt and ice melt for the grounds of their schools and offices.

DESIGNATED CONTACTS:

Owner (Primary): Anthony Zachery, Supervisor of Grounds Buyer (Copy To): Scott Keller Jr.

The dates specified on the timeline of this offering are subject to change via addendum.

TIMELINE:

Release Date: 08/25/2025 8:00 AM Advertise Dates:

Questions Due*: 09/02/2025 4:00 PM - Website/BONFIRE 08/25/2025 Answers Posted: 09/05/2025 4:00 PM - Buffalo News 08/24/2025 Offering Closed: 09/12/2025 11:00 AM - Contract Reporter 08/25/2025 Presentations: TBD - Rocket 08/28/2025 Tentative Award: 10/15/2025 - Criterion 08/30/2025

Public Opening Time and Location: 65 Niagara Sq

City Hall Room 816 Buffalo NY 14202

*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

PROCUREMENT DATA:

Requisition: TBD BPS Commodity Code: 019 Groundskeeping Supplies & Equipment (B&G) Prior Offering: 21-0622E2-054 Prior Awardee: American Rock Salt/Corr Dist.

Prior Award Period: 3 Years Current Year Value: $33,163.48

OFFERING DATA:

Initial Award & Contract Term: Board Approval – 06/30/2026 Extensions: Five (5) additional one (1) year options Maximum Term End: 06/30/2031

DOC: 5410-002 PAGE: 2 of 5

OTHER OFFERING PARAMETERS:

Type of Offering: Bid Award may be split among respondents: Yes Award may be consolidated: Yes Subcontractors may be used: Yes Insurance is required: Yes Prevailing Wage Law applies: No Response Surety Required (“Bid Bond”) No Performance Bond Required: No Formal contract required: No Proposals & Pricing valid for: 90 days past closing

SUBMITTAL OPTIONS:

Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.

Submittals may be mailed OR submitted electronically per the instructions below:

Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.

Electronic submittal is ALLOWED (and encouraged) via Buffalo Public Schools BONFIRE portal at:

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.

Technical assistance with submitting your response electronically is available by contacting the Director of Purchase at the contact information listed on prior page.

DOC: 5410-002 PAGE: 3 of 5

1) GENERAL INFORMATION

a. GENERAL DEFINITIONS: Please refer to “Standard Terms, Conditions, & Disclaimers”.

b. OFFERING SPECIFIC DEFINITIONS:

c. VENDOR INFORMATION:

Qualified vendors are encouraged to submit a response for providing the goods and / or services described. If the vendor plans to subcontract any of the work described in the Scope of Work the vendor must complete all response requirements for the subcontractor.

If a vendor plans a joint venture with another company and/or utilizes subcontractors, the vendor shall specify accordingly and complete all response requirements for each company involved in the offering response.

d. RESPONSES:

Any and all contracts awarded as a result of this offering are subject to the Terms & Conditions stated in the offering. The submission of any other terms or conditions by a respondent may be cause for rejection of the response.

All responses should clearly state/include the following:

STANDARD REQUIREMENTS:

1. Completion of “Offering Questionnaire”, Question Set 1 “Standard Response

Requirements”.

2. Current W-9.

3. Current Certificate of Liability Insurance.

4. Completed “Equal Employment Opportunity Employee Information Report”; form provided.

5. Signed “Non-Collusive Bidding Certification”; form provided.

6. Respondent must provide a list of at least three (3) client references and their contact information. References will be contacted at the sole discretion of the District.

7. Cost proposal in the requested format.

8. Optional items as required by responses to the “Offering Questionnaire”, including but not limited to:

a. “Vendor Information Form”; form provided.

b. “Disclosure Narrative”, any format.

c. “Debarment Narrative”, any format.

d. “Certifications” such as MBE/WBE/SDVOB

e. “Policy 5414 Compliance Narrative”, any format.

f. “Subcontractor Documentation”, any format.

g. “Anti-Lobbying Narrative”, any format.

9. Respondents may submit any other information they consider relevant to their response to this offering by using the “Other Vendor Information” document upload.

DOC: 5410-002 PAGE: 4 of 5

SCOPE OF WORK

THE BUFFALO PUBLIC SCHOOLS (BPS) USES ROCK SALT AND ICE MELT ON THE GROUNDS

OF THEIR SCHOOLS AND OFFICES. PRODUCTS MUST BE INSIDE DELIVERY TO ONE

LOCATION.

ALL HIGH GROUNDS SERVICE GARAGE

2885 MAIN STREET

BUFFALO, NY 14215

*NO LOADING DOCK

ESTIMATES OF ANNUAL QUANTITIES ORDERED BASED ON PREVIOUS USAGE ARE AS

FOLLOWS:

ROCK SALT: 7105 - 50 LB. BAGS

ENVIRONMENTALLY FRIENDLY ICE MELT: 896 - 50 LB. BAGS

ENVIRONMENTALLY FRIENDLY ICE MELT, 50 LB. BAG INGREDIENTS EFFECTIVE TO 5°F.

WALKWAY DE-ICER, LOW CORROSIVE, GRANULAR DE-ICING PRODUCT, DISSOLVES

SLOWLY, PENETRATES DEEPLY, STAYS ON SURFACE LONGER TO HELP PREVENT

FREEZING OF NEW SNOW OR ICE, FAST ACTING, NON-IRRITATING, ENVIRONMENTALLY

MINDED, REDUCED CORROSION, SAFER FOR PETS, VEGITATION AND ROOF TOPS. ACTIVE

INGREDIENTS SODIUM CHLORIDE, POTASSIUM CHLORIDE, CALCIUM CHLORIDE &

MAGNESIUM

CHLORIDE. MSDS (MATERIAL SAFETY DATA SHEET) REQUIRED WITH BID AND DELIVERY

KISSNER GROUP EXTREME MELT #8132475 OR EQUAL

ESTIMATES ABOVE ARE NO GUARANTEE OF THE QUANTITIES WE WILL BE ORDERING.

UNIT PRICING MUST INCLUDE ALL DELIVERY AND FUEL CHARGES. NO ADDITIONAL

CHARGES WILL BE ALLOWED.

MATERIAL MUST BE ON PALLETS. ORDERS MAY BE PLACED FOR AMOUNTS UP TO 14

PALLETS AT A TIME. ALL ORDERS ARE TO BE DELIVERED ON PALLETS AND STACKED

INSIDE OUR STORAGE FACILITY AT 2885 MAIN STREET, ALL HIGH GARAGE.

*NO BPS PERSONNEL WILL BE AVAILABLE TO ASSIST IN THE UNLOADING OF MATERIALS.

ORDERS PLACED BY 9:00 A.M. ARE REQUIRED TO BE DELIVERED

BEFORE 2:00 P.M. THE SAME DAY.

INSERT PRICE WHERE INDICATED ON PRICE SHEET, IF THE BUFFALO PUBLIC SCHOOLS

DEEMS IT NECESSARY TO PICK-UP SALT AND/OR MELT FROM YOUR SITE LOCATION.

DOC: 5410-002 PAGE: 5 of 5

PRICES MUST BE HELD FROM BOARD APPROVAL THROUGH JUNE 30TH, 2026 WITH AN

OPTION TO RENEW FOR FIVE (5) ONE (1) YEAR PERIODS UPON MUTUAL CONSENT OF

BOTH THE AWARDED VENDOR AND THE BUFFALO PUBLIC SCHOOLS.

SAMPLES IF REQUIRED MUST BE DELIVERED TO:

ALL HIGH GROUNDS SERVICE GARAGE, WITHIN FIVE (5) DAYS OF REQUEST