Roadway Construction Materials, Debris Disposal, and Hauling Services

The City of Seattle, Washington is issuing an Invitation to Bid for Roadway Construction Materials, Debris Disposal, and Hauling Services across three distinct scopes covering King County and Spokane City jurisdictions. Scope 1 encompasses roadway construction materials, asphalt materials, and debris disposal, including mineral aggregate, asphalt emulsions, and nonstandard bituminous products; Scope 2 covers cementitious materials such as roadway concrete ready mix, non-roadway concrete ready mix, controlled density fill, and hauling services; and Scope 3 addresses general and roadway debris hauling and related services, including rubble hauling from city facilities to disposal locations. The City intends to award a pool of multiple eligible, qualified, and competitive contracts from which various city departments may place orders as needed, with no guaranteed minimum utilization. Critical deadlines include a non-mandatory pre-bid conference on March 17, 2026 at 10:30 a.m. via Microsoft Teams, a question submission deadline of March 25, 2026 at 5:00 p.m., and sealed bid submission deadline of April 8, 2026 at 1:00 p.m. through the City's Procurement Portal. Key qualifications include that vendors delivering mineral aggregate, asphalt, cementitious materials, or performing debris hauling must employ Class A Commercial Driver's License holders, maintain a Seattle Business License and current Washington State business licensing, and comply with prevailing wage requirements under RCW 39.12 effective April 8, 2026. The contract term is one year with six optional one-year renewal extensions at the City's discretion, and all material deliveries are subject to City testing and approval with vendors expected to incur testing costs. Vendors must maintain an order desk with availability from 7:00 a.m. to 5:00 p.m. on business days and deliver products within five business days for routine orders, with same-day pickup options available.

This procurement includes specific requirements applicable to all vendors, including a mandatory 3% rebate on all bids that will not be factored into price tabulation, compliance with City of Seattle Standard Specifications for Road, Bridge, and Municipal Construction, and submission of comprehensive insurance documentation. All contractors must maintain Commercial General Liability insurance with minimum limits of $1,000,000 each occurrence combined single limit, $2,000,000 products/completed operations aggregate, and $2,000,000 general aggregate; Business Automobile Liability Insurance with $1,000,000 combined single limit; Workers' Compensation Insurance as required by Washington Title 51 RCW; and Contractor's Pollution Liability Insurance with $1,000,000 each claim and minimum aggregate of 200 percent of the each claim limit, with the City of Seattle designated as certificate holder and additional insured. Vendors must comply with Seattle Municipal Code Chapter 20.45 regarding equal benefits, paid sick time and safe time ordinance requirements, and all applicable City ethics codes. The solicitation is replacing 19 existing contracts that collectively generated approximately $5.5 million in usage during 2024, establishing a benchmark for potential contract values. Bidders must provide evidence of insurance within 15 days of contract award, submit HMA Mix Design Submittals in accordance with WSDOT Standard Operating Procedure 732 for asphalt materials, and utilize the City's Rebate Report Template to document all financial adjustments throughout the contract term. No specific set-aside designations for disadvantaged enterprises are noted in the available documentation, though social equity requirements including women and minority business enterprise subcontracting goals apply to the broader City of Seattle procurement framework.