2027 Road Surfacing Materials

Lewis County Public Works is soliciting sealed bids for 2027 road surfacing materials, with questions due November 25, 2026 at 2:00 p.m. and bids due December 3, 2026 at 12:15 p.m. Pacific Time. The solicitation includes an affirmative commitment to ensure disadvantaged business enterprises receive full and fair opportunity to submit bids without discrimination based on race, color, or national origin.

Bids cover hot mix asphalt in Class 3/8 inch PG 58H-22, Class 3/8 inch PG 64-22, Class 1/2 inch PG 64-22, and commercial HMA, all priced per ton, plus asphalt cold mix patch material priced per ton and per bag. Materials are supplied as needed from January 1 through December 31, 2027, with no guaranteed minimum or maximum quantities. The county provides estimated quantities in advance and endeavors to place orders 48 hours before delivery, except in emergencies. Vendors furnish and load materials, and the county hauls them. All materials must conform to the 2026 WSDOT Standard Specifications for Road, Bridge and Municipal Construction (M41-10). Vendors must maintain certified scales, with certifications provided every six months, and the successful bidder must provide its State Pit Number, Section/Township/Range identification from the WSDOT Aggregate Source Approval Database, and a pit scale certification.

The county has allocated a 2027 budget of $450,000. Pricing is quoted as the lowest price per unit, but the county reserves the right to award to multiple bidders and to purchase from vendors other than the lowest bidder based on overall cost, including employee hourly rates, vehicle hauling rates, anticipated haul time, and material costs. Vendors must give 30 days' written notice of any price change, with verifiable justification for increases. Payment is due within 45 days of invoice receipt under state statute, and Washington sales tax is added separately. Each bid requires a deposit of 5% of the bid amount in cash, certified check, cashier's check, or surety bond, along with a vendor certification, a non-collusion declaration, and a signed supply contract.

Bids may be submitted through the OpenGov procurement portal or delivered to the Clerk of the Board of Lewis County Commissioners at 351 NW North Street, Room 210, Chehalis, Washington. The public bid opening follows immediately at the Lewis County Courthouse, Room 223. The county will respond to questions by November 30, 2026 at 4:30 p.m. and anticipates resolving to award by December 15, 2026. The November 12, 2026 attachment supersedes the October 8 version and adds the question and award timeline. The contact is Wesley Anderson, County Engineer, at (360) 740-1175.