Garage and Overhead Door Repair and Maintenance Services

The City of Seattle is soliciting sealed bids under ITB FA3-6428 for garage and overhead door repair and maintenance services, with a non-mandatory pre-bid conference on November 17, 2026 at 2:00 p.m. via Teams, questions due December 3, 2026 at 5:00 p.m., and bids due December 17, 2026 at 11:00 a.m. Bids are submitted electronically through the City's procurement portal. Prevailing wage requirements under RCW 39.12 apply, and vendors must register their intent to pay prevailing wages. The City's collective bargaining agreements require union notification before it contracts for these services.

The City is establishing a pool of vendors to provide labor, equipment, and materials for on-call and scheduled work on approximately 170 doors and gates citywide, including roughly 60 gates and 50 concession doors. Work centers on overhead sectional and roll-up systems and extends to fire doors, police doors, industrial sliding and folding doors, rolling steel doors, storefront systems, and related hardware. Covered facilities include Fire Stations 2 through 41, multiple police precincts, the Seattle Justice Center, and City Hall. Vendors must hold a Seattle Business License and Washington State business licensing. Technicians accessing Seattle Police Department and Seattle Municipal Court facilities require CJIS criminal history checks. Service levels require a 24/7 emergency contact with a two-hour emergency response and 24-hour non-emergency response, plus an order desk operating 7:00 a.m. to 5:00 p.m. on business days. Green Seal certified products apply where applicable.

Insurance requirements include commercial general liability of $1,000,000 per occurrence and $2,000,000 general aggregate, business automobile liability of $1,000,000 combined single limit, and contractor's pollution liability of $1,000,000 per claim. Insurers must carry an A.M. Best rating of A- VII. Evidence of insurance is due within 15 days of award.

The contract term is one year with six one-year extension options at the City's discretion. Individual work orders may not exceed $200,000 without prior approval from the Contract Administrator. The Facilities Operations Division of Finance and Administration Services and Seattle Public Utilities are the primary users, and all City departments may use resulting contracts. Prior contracts with Highland Arms Enterprises Inc. (Contract 3591) and Specialty Door Service Inc. (Contract 3705) expired and had combined usage of approximately $800,000 annually. Pricing must include fully loaded labor rates for technicians (regular, overtime, and Sunday/holiday), administrative personnel, and emergency and preventive call-out mobilization. Vendors must also state a parts mark-up percentage and any prompt payment discounts for payment within ten or more days. Payment is net 30 days after acceptance, with no advance payments.