Risk & Resilience Assessment (RRA) & Emergency Response Plan (ERP)

The City of Hagerstown is seeking proposals from qualified engineering and consulting firms to review and update its Risk & Resilience Assessment (RRA) and Emergency Response Plan (ERP) in compliance with the America's Water Infrastructure Act (AWIA) of 2018. The procurement is for professional services targeting the recertification of water infrastructure emergency planning documents, with key deliverables including a comprehensive review and necessary updates to existing RRA and ERP materials. Qualified firms must submit proposals via Dropbox by Wednesday, July 16, 2025, at 2:00 PM, with all submissions required to be named "P1856.25 (Name of Firm) - RRA". A pre-bid meeting will be offered both in-person and virtually via Microsoft Teams, with interested bidders required to email tfrench@hagerstownmd.org to receive the meeting link. While attendance at the pre-bid meeting is optional, firms are expected to demonstrate expertise in water infrastructure assessment, emergency response planning, and federal regulatory compliance. All inquiries and proposal submissions should be directed to Tyler French, Procurement Administrator, with the city reserving the right to accept or reject any proposals based on their assessment of the municipality's best interests.

The City of Hagerstown is committed to promoting diversity in its procurement process and makes positive efforts to utilize Disadvantaged Business Enterprises (DBEs), ensuring maximum opportunity for these sources to compete for contracts. The city explicitly does not discriminate based on race, color, national origin, sex, religion, age, or disability in employment or service provision. While no specific budget range was disclosed in the documents, the project involves updating critical infrastructure documentation, suggesting a professional services contract likely in the moderate to high five-figure range. The procurement is specifically targeted at professional engineering and consulting firms with demonstrated capabilities in water infrastructure risk assessment and emergency response planning. The contract appears to be a one-time project focused on recertification and updating existing documentation rather than an ongoing service engagement. Potential respondents should carefully review the full RFP documentation available at www.hagerstownmd.org/bids and ensure they meet all qualifications and submission requirements outlined in the solicitation.