RFQuote 25-13 Holiday Decorations at Designated HCC Campuses

Houston Community College (HCC) is seeking proposals through RFQuote 25-13 for comprehensive holiday decoration services specifically targeting the Central and South Campus locations in Harris County, Texas. The procurement focuses on Christmas-themed holiday decorations, with vendors required to provide full-service installation, removal, storage, and maintenance of decorative items. Vendors must complete decoration installation by November 3, 2025, and remove all items by December 19, 2025, with specific requirements including lamp post garlands, wreaths, elevator lobby decorations, balcony garlands, and office decorations. Qualified vendors must be specialists with at least five consecutive years of experience in holiday decoration services and possess insurance coverage with minimum liability limits of $1,000,000. The proposal submission deadline is August 15, 2025, at 2:00 PM CST, to be submitted through the HCC Bid Portal, with the college reserving the right to award multiple separate contracts to different vendors.

The solicitation emphasizes participation in HCC's Small Business Development Program and encourages local certified small businesses to respond. Potential vendors are subject to strict conflict of interest regulations, including completing a Conflict of Interest Questionnaire and adhering to prohibitions against contracting with entities having direct or indirect financial connections to HCC Board Members or Senior Staff Members. Publicly traded corporations, non-profit organizations, and most educational and governmental institutions are exempt from certain restrictions. The contract is anticipated to be a one-year agreement with potential for four optional renewal years, and vendors must provide a comprehensive bill of materials, product catalog, and published prices with a fixed percentage discount. While specific award values are not explicitly stated, vendors are required to submit a total proposed price covering all decoration services, including hourly labor rates and storage costs, with potential for future expansion to additional HCC locations.