RFQt X-Ray Equipment Services

The City of Fort Worth Purchasing Division is seeking qualified vendors through a Request for Quotation (RFQt) to provide comprehensive X-Ray equipment services on an as-needed basis for the Code Compliance Department's Fort Worth Animal Care and Control (FWACC) facility. The procurement encompasses full-service maintenance, inspection, calibration, repair, and emergency service for Digital Radiography (DR) systems, Computed Radiography (CR) systems, fixed and portable X-Ray units, and associated components at two locations: Chuck & Brenda Silcox Animal Care & Adoption Center (4900 Martin Street) and Henry's Animal Campus (351 Hillshire Drive). The specific equipment includes Premium Digital Vet Systems manufactured by Vivix and identified component parts. Bidders must provide detailed pricing through completed RFQt-01 forms and a completed bid table (BT-78LN) in Excel format, submitted electronically through the City's Bonfire procurement portal by March 6, 2026, at 9:00 AM CST; the question period is open from February 27, 2026, at 9:00 AM CST. Required qualifications include the ability to provide emergency service response within four hours via telephone or remote response and on-site response within four hours during normal business hours, after-hours, weekends, and holidays, with standard service calls receiving initial response within 48 hours and repairs completed within five business days. All parts and materials must be OEM or OEM-approved, new (not reconditioned), and covered by manufacturer warranty. Evaluation criteria include unit price, total quote price, terms and discounts, delivery dates, past vendor performance, vendor responsibility evaluation, and estimated maintenance costs, with the City retaining the right to accept or reject bids in whole or part. The initial contract term is one year with four one-year renewal options available, contingent upon 90-day non-renewal notice requirements and appropriated funding.

The procurement documents indicate that small businesses may submit optional Small Business Certificates with their submissions, though no specific set-aside percentages or disadvantaged enterprise requirements are detailed in the available materials. Vendors must comply with all federal, state, and local laws and obtain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000), Workers' Compensation at statutory limits, and Professional Liability/Errors & Omissions ($1,000,000 per claim and aggregate) prior to commencing work. The City requires vendors to register for direct deposit payment with Net 30 day payment terms and comply with Texas Government Code provisions regarding boycotts of Israel and energy companies and non-discrimination in firearm industry contracting. No specific budget or award value is identified in the procurement documents, with total compensation to be determined through the bidding process based on lowest responsive and responsible bidder pricing. Price adjustments may be requested annually in conjunction with contract renewal, with vendors required to provide written justification and proof of cost increases at least 90 days in advance, though the City reserves the right to reject adjustment requests. All freight and delivery charges must be included in quoted prices, with the City exempt from Federal Excise and State Sales Tax.