Replacement X-RAY System (High-Freq. Digital X-Ray System with AEC & Wireless Det. )

Appalachian State University is requesting proposals for a replacement high-frequency digital X-ray system with automatic exposure control and wireless 17×17 inch detector for its Mary Shook Student Health Service in Boone, North Carolina, with proposals due December 10, 2026 at 2:00 p.m. ET and a mandatory pre-bid site visit on November 12, 2026 at 10:00 a.m. ET. The university has established a 10% diverse subcontractor participation goal under North Carolina's Historically Underutilized Business (HUB) program.

The scope encompasses supply, installation, and commissioning of a 68 kW high-frequency generator with floor-mounted tube stand compliant with ADA requirements, automatic exposure control for both table and wall positions, cloud-based PACS image storage with DICOM protocol integration for external teleradiology services, and a complete five-year service plan including 24–48 hour on-site response time (same-day if the system is down). Installation must commence July 1, 2027 with full operability by July 31, 2027. Vendors must submit HECVAT, VPAT, SOC 2 Type II Report, and Software Bill of Materials documentation.

The university will use "Best Value" procurement with cost weighted at 40%, technical compliance at 25%, service and warranty at 20%, and implementation plan at 15%. Pricing must be submitted via Attachment A and include delivery, labor, installation, setup, training, warranty, and service as a complete FOB Destination package. The contract term is five years. Written questions are due November 19, 2026 at 5:00 p.m. ET, with state responses by December 1, 2026 at 5:00 p.m. ET. Vendor qualifications will be assessed on experience with similar projects, references, financial stability, and HUB commitment. All personnel must undergo background checks at vendor expense if requested; key personnel substitution requires prior written university approval.