RFQt Racetrack Rental

The City of Fort Worth Purchasing Division is soliciting quotes through a Request for Quote (RFQt) for racetrack rental services to support the Police Department's training needs on an "as needed" basis. This procurement is open to qualified bidders with a minimum of two years' experience operating a motor racetrack. The racetrack facility must meet specific technical specifications, including a minimum one-mile track length with 40-foot-wide lanes, six turns (three exceeding 90 degrees), multiple elevation changes, and a 70-80 MPH straightaway capability, and must be located within 50 miles of the Bob Bolen Public Safety Complex in Fort Worth, Texas. The facility must remain available Monday through Friday from 9 a.m. to 5 p.m. during regular business hours and provide required staffing including a Track Operations Manager and on-call maintenance and mechanical support personnel. Quote evaluation will be based on multiple criteria including unit price, total quote price, terms and discounts, delivery date, past experience with the product or service, vendor performance history, demurrage and freight costs, and estimated maintenance and storage costs. The initial contract term is one year with potential for four one-year renewals, provided either party provides 90 days' notice of non-renewal. Quotes must be submitted electronically through the Euna Portal with a deadline of February 18, 2026, and the period for acceptance of proposals is 90 calendar days following the opening date of February 11, 2026.

The solicitation is subject to the City's Small Business Program under Ordinance No. 27832-08-2025, though no specific set-aside percentages or disadvantaged enterprise restrictions are detailed in the provided documentation. All bidders must certify their willingness to extend contract terms, conditions, specifications, and pricing to other governmental entities should they choose to participate. Bidders are required to submit Form W-9 for taxpayer identification, a Conflict of Interest Questionnaire per Texas Local Government Code Chapter 176, and acknowledge the Draft Vendor Service Agreement without exception. The City of Fort Worth is exempt from federal excise and state sales taxes, and tax must not be included in the quoted price; all freight, delivery, handling, and applicable fees must be included in unit costs with no additional charges permitted. Successful bidders must maintain comprehensive insurance coverage including statutory workers' compensation and commercial general liability with minimum $1,000,000 per occurrence limits. No specific budget range or award value is provided in the solicitation documents; however, pricing shall be submitted on the provided bid table, with price adjustments permitted only on an annual basis in conjunction with contract renewal, subject to 90 days' advance written notice and documented cost justification.