OFF50 RFQ MSP CVES SPA Classroom Upgrades FINAL 3.13.26.docx

The Commonwealth of Massachusetts Department of State Police

MAURA T. HEALEY

GOVERNOR

KIMBERLEY DRISCOLL

LIEUTENANT GOVERNOR

GINA K. KWON

SECRETARY

GEOFFREY D. NOBLE COLONEL/SUPERINTENDENT

DANIEL T. TUCKER

DEPUTY SUPERINTENDENT

OFF50 Request for Quotes Massachusetts State Police Academy CVES Classroom Audio/Visual Modernization and Upgrades

(POL-606026-CVES-SPA-AV-RFQ)

March 16, 2026 Responses due April 3, 2026

The Massachusetts State Police is notifying qualified vendors under the Statewide Contract OFF50 of this request for quote for the Massachusetts State Police Academy CVES Classroom Audio/Visual Modernization and Upgrades as outlined below.

General Procurement Information

This RFQ is restricted to vendors on the following statewide contract:

1. Master Service Agreement OFF50 – Audio, Visual, Multimedia Presentation Equipment, Supplies and Services

The resulting contract will be governed by the terms of the statewide contract under which it is made, OFF50.

Procurement Scope and Description

The Massachusetts State Police Commercial Vehicle Enforcement Section (MSP CVES) has grant funding from the Federal Motor Carrier Safety Administration (FMCSA) to modernize and upgrade the audio/visual equipment in the Massachusetts State Police Academy CVES Classroom and adjacent conference room. The MSP CVES is seeking quotes from a vendor capable of providing the necessary equipment and installation to upgrade and enhance both rooms’ audio/visual technology.

The mission of the State Police Commercial Vehicle Enforcement Section (CVES or “Truck Team”) is to safeguard the operation of industrial traffic. The CVES provides training to Massachusetts State Police Troopers, local police officers from departments across the Commonwealth, visiting troopers from agencies throughout the country, and federal inspectors. This project will modernize instructional technology and enhance the CVES’s ability to deliver virtual and hybrid training, increasing statewide access to these trainings.

The location in scope for this project:

Massachusetts State Police Academy Commercial Vehicle Enforcement Section 340 West Brookfield Road New Braintree, MA 01531

Site View: Tuesday, March 24, 2026, from 9:00AM to 12:00PM at the Massachusetts State Police Academy, 340 West Brookfield Road, New Braintree, MA 01531

The following equipment and services are requested:

1. Provide equipment and installation services for the CVES Classroom including, but not limited to:

a. Dual touch displays at the front of the room on a self-standing wall structure mount;

b. Two 65” displays installed on articulating arm mounts, one facing back towards the presenter and a second facing students as an additional viewing display;

c. Two video cameras, one facing the students, and one facing the presenter;

d. Two ceiling microphones;

e. One microphone at the presenter podium;

f. Ceiling recessed speakers;

g. One control processor and accompanying touch panel at instructor desk;

h. All necessary network upgrades and wiring for aforementioned equipment;

i. One instructor desk/rack installed at the front of the room.

2. Provide equipment and installation services for the adjacent CVES Conference Room including, but not limited to:

a. One 75” display installed on a static wall with service pull-out functionality at the front of the room;

b. Wireless presentation capabilities at the conference table allowing for display in the conference room;

c. All necessary network upgrades and wiring for aforementioned equipment.

Procurement Calendar

Compensation Structure/Pricing & Expenses

The MSP requires that the awarded OFF50 vendor operate a Contract pursuant to a fiscal structure which shall achieve fiscal transparency, with full reporting and accountability to the MSP. The achievement of fiscal transparency requires that responding bidders to this RFQ fully explain the pricing structure for the required services. Pricing information and considerations should be provided in a straightforward and concise manner. Below are examples of pricing structures bidders may propose for the MSP to consider:

Project Based Compensation Pricing: Costs under this structure are determined through project-based compensation. The bidder shall provide an actual or estimated cost for the completed contract performance based on this SOW. Payment may be based on a schedule of predetermined events or deliverables, or upon completion and acceptance by the MSP of the entire project. This type of compensation structure may be combined with a unit-based structure.

Unit Based Compensation: A unit structure pertains to rates which are set by the unit (per item, hour, day, week or service). The number can change depending on the MSP needs. The department pays only for the units requested and delivered.

Hourly Rates: Certain activities and tasks associated with this initiative may be more limited in scope and time, and therefore might be quoted on an hourly rate basis, with prior Department approval, which is an approved compensation method under this contract.

Question and Answer Process:

Respondents may make inquiries and request clarification concerning this RFQ by submitting questions via COMMBUYS Q&A button under this RFQ bid number. Responses to inquiries and clarification questions will be provided electronically to all interested parties via a posting on COMMBUYS.

The MSP reserves the option to limit the length and scope of the Q&A process.

Questions are due on or before 12:00 noon on Wednesday, March 25, 2026. Answers will be posted in COMMBUYS on or before 12:00 noon on Friday, March 27, 2026.

If your company would like the opportunity to quote the above item, upload your quote by 12:00 pm EST on April 3, 2026, via COMMBUYS.

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