RFQ- HVAC Service Agreement- Central Point
Closed State & local contract opportunity Posted
- Solicitation number
- S-25700-00016910
- State
- Oregon
- Responses due
Opportunity facts
- Jurisdictions
- UNSPSC codes
- 72101511 Air conditioning installation or maintenance or repair service
- 72151005 Boiler pressure controller installation
- 72151006 Boiler pressure controller maintenance or repair or operation
- 72151207 Heating and cooling and air conditioning HVAC installation and maintenance service
- 72154102 Heat exchanger maintenance or repair service
- 72154110 Fin fan cooling tower maintenance and repair service
- 72154100 Distribution and conditioning system equipment maintenance and repair services
- Points of contact
-
- HQ Stockroom ospgeneralservices@osp.oregon.gov (541) 776-6118
- HQ Fiscal Services ospaccounting@osp.oregon.gov (503) 378-3720
- Rachel Kittson rachel.kittson@osp.oregon.gov (971) 372-4634
Opportunity details come from oregonbuys.gov. Updated .
About this opportunity
The Oregon State Police is seeking proposals for a five-year HVAC service agreement covering preventive maintenance and repairs at the Central Point Area Command facility, with proposals due June 24, 2026 under RFQ format.
The scope encompasses comprehensive preventive and corrective maintenance, diagnostics, and repair services for all HVAC-related equipment and systems, including variable refrigerant flow (VRF) fan coil units, split systems, package units, make-up air units, controls and sensors, exhaust fans, and unit heaters serving laboratory spaces, forensic facilities, a medical examiner's office, dispatch/communications center, and administrative areas. The facility incorporates specialized systems for laboratory fume hoods and chemical storage cabinets with hazmat exhaust management and plenum return configurations. The contractor must comply with manufacturer-recommended preventive maintenance schedules (provided as part of the RFQ documentation), ASHRAE, SMACNA, and ACCA industry standards, and applicable federal, state, and local codes.
Qualified vendors must hold valid Oregon mechanical/HVAC licenses, EPA Section 608 refrigerant handling certification, and relevant professional certifications such as NATE or OSHA 10/30. The contractor must schedule preventive maintenance with at least 14 calendar days' notice during standard business hours, respond to routine repair requests within 4 hours, and coordinate emergency services within 2 hours. All subcontracts require prior written approval from the State Police.
The maximum not-to-exceed compensation is $250,000 over the five-year term, with payments made only for completed and accepted deliverables and services. The contractor must supply all tools and equipment, maintain commonly used replacement parts, provide warranty on workmanship and parts installed, and submit comprehensive maintenance documentation. Commercial General Liability Insurance of not less than $1 million per occurrence and $2 million annual aggregate, plus Workers' Compensation Insurance with $500,000 Employers' Liability per accident, are required with Additional Insured endorsements naming the State of Oregon. The contract is governed by Oregon law and may be terminated at the Agency's discretion with 30 days' notice or immediately if funding is not received.
Opportunity text
The Oregon State Police is seeking to enter into a five (5) year agreement with a qualified vendor, for on-going support & maintenance of the HVAC system at the Central Point Area Command.
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