RFQ for HVAC Maintenance Parkersburg Regional Office

The West Virginia Department of Administration Purchasing Division is requesting quotes on behalf of the West Virginia Division of Motor Vehicles for HVAC maintenance services at the Parkersburg Regional Office under a CRFQ, with quotes due October 27, 2026 at 1:30 p.m. and a pre-bid meeting scheduled for October 7, 2026 at 10:00 a.m.

The scope is an open-end contract covering three service categories: preventive maintenance charged on a monthly basis, corrective maintenance charged at an hourly labor rate, and replacement parts charged at cost. Vendors must submit unit pricing for each service line item. Vendors are required to hold applicable West Virginia HVAC contractor licensing and must provide proof of licensing, insurance certificates, and references from comparable projects. Site visits to the Parkersburg Regional Office are permitted and encouraged to assess facility conditions and HVAC system specifications.

Service delivery occurs at the Division of Motor Vehicles facility at 5707 MacCorkle Avenue S.E., Suite 200, Parkersburg, West Virginia, with invoicing also directed to that address. Addendum No. 1 has been issued. Technical questions are due October 15, 2026 at 10:00 a.m. Quotations must be sealed and submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305. Vendors should include detailed labor rates, parts and materials markups, and estimated annual maintenance costs based on the scope defined in the RFQ, along with proposed service response times. All offers are subject to the terms and conditions contained in the solicitation documents. Contact John W. Estep, buyer, at 304-558-2566 or john.w.estep@wv.gov for inquiries.