RFQ for EVSE Grant

The Massachusetts Division of Occupational Licensure (DOL) has issued a Request for Quotes (RFQ) for the purchase, installation, and maintenance of electric vehicle supply equipment (EVSE) at four separate locations across Massachusetts: Hardwick, Worcester, Boxborough, and Saugus. The procurement seeks a single qualified vendor to provide a turnkey solution consisting of four 40-amp dual-port Level 2 non-networked charging stations, with three years of prepaid maintenance and servicing included. Respondents must be current, eligible vendors on Statewide Contract VEH122, Category 1, and must submit detailed itemized cost breakdowns on both per-site and total project bases, with clear differentiation between labor, parts, and materials. Proposals must account for site-specific conditions including potential electrical upgrades, trenching, excavation, and local permitting requirements, and vendors are encouraged to identify utility coordination opportunities for cost offsets. The RFQ timeline requires written questions to be submitted by May 11, 2026, with responses posted by May 15, 2026; bid submissions are due by 4:00 PM on May 22, 2026, with quotes valid for a minimum of 90 days after submission. Award is contingent upon grant funding approval from the Massachusetts Department of Energy and Resources (DOER) through the Leading by Example Clean Energy Grants for State Entities - Fleet EVSE Deployment 3.0 program, and the selected vendor must conduct site assessments to evaluate electrical infrastructure and installation feasibility.

The RFQ includes a small business procurement (SBPP) set-aside provision under which small business bidders participating in the SBPP program may receive award preference if they meet the department's best value criteria and are otherwise eligible. Projects with total costs of $25,000 or greater are subject to payment bond requirements under Massachusetts General Law Chapter 149, Section 29. The RFQ does not identify any incumbent vendors or existing EVSE infrastructure requiring integration at the proposed locations. While a specific budget range is not explicitly stated in the procurement documents, the cost structure will be determined through vendor proposals and may be adjusted based on available grant funding; DOL reserves the right to award to none, some, or all responding vendors and to modify project scope based on funding availability. Optional offerings such as extended warranties and hourly maintenance labor rates should be submitted separately from the base acquisition and installation costs to facilitate evaluation.