DOL FY27 EVSE SOW RFQ.pdf

COMMBUYS BID # RQ-26-1087-REG01-REG01-613482

Statement of Work – Request for Quotes

Summary

This Request for Quotes (RFQ) posted by the Massachusetts Division of Occupational Licensure (DOL) is to enter into a contract with one qualified vendor for the purchase and installation of four, 40 Amp, dual-port, free standing, non-networked, level 2 electric vehicle (EV) charging stations contingent on funding at Leading by Example Clean Energy Grants for State Entities – Fleet EVSE Deployment 3.0. DOL is seeking a turnkey solution for the equipment, software, accessories, warranties, and deliveries required to install the EV charging stations and 3 years of maintenance. Due to limited funding availability, DOL reserves the right to adjust the scope of the project to meet the project budget.

Commonwealth Eligible Entity Engaging a Vendor

Eligible Entity Name: Division of Occupational Licensure (DOL)

Identify if Eligible Entity is a State Department or Other Type of Eligible Entity:

STATE DEPARTMENT

Other

Eligible Entity Mailing Address:

Division of Occupational Licensure 1 Federal St., Suite 600 Boston, MA 02110

Primary RFQ Contact: Andrew Bridges E-Mail Address: Andrew.bridges@mass.gov Telephone: 857-207-0446

This RFQ does not commit DOL to approve a Statement of Work (SOW) or pay any costs incurred. DOL reserves the right to accept or reject any and all proposals received as a result of this RFQ and to contract with some, all, or none of the responding vendors as a result of this RFQ. DOL further reserves the right to negotiate with any or all responding vendors or to cancel this RFQ, in part or in its entirety, if it is in the best interest of Division of Occupational Licensure (DOL) to do so. All RFQ awards are contingent on the approval and allocation of Massachusetts Department of Energy and Resources (DOER) grant funding, such as the Leading by Example Clean Energy Grants for State Entities – Fleet EVSE Deployment 3.0 Grant program. Final awards will be based on available grant funding and Division of Occupational Licensure (DOL) may partially award the contract based on funding level and eligibility.

1 Table of Contents

2 OVERVIEW

3 SITE INFORMATION

4 NUMBER OF AWARDS:

5 EQUIPMENT & INSTALLATION REQUIREMENTS

5.1 EQUIPMENT SPECIFICATIONS

5.2 INSTALLATION REQUIREMENTS

6 VENDOR REQUIREMENTS

7 PROPOSAL REQUIREMENTS

7.1 SUBMISSION REQUIREMENTS

7.2 COST PROPOSAL

7.2.1 OPTIONAL O&M OFFERINGS

7.2.2 BUSINESS BACKGROUND

8 PROPOSAL EVALUATION

9 GRANT APPLICATIONS

10 SCHEDULE

2 OVERVIEW

The Division of Occupational Licensure (DOL) is soliciting proposals to enter into a contract with one qualified vendor for the purchase and installation of four dual-port or equivalent, free standing, non-networked, 40 Amp Level 2 electric vehicle charging stations at their Domicile location in Massachusetts.

Division of Occupational Licensure (DOL) is seeking a turnkey solution for the equipment, software, network, accessories, warranties, and deliveries required to install the EV charging stations, and three-year upfront prepaid maintenance packages. Due to limited funding availability, DOL reserves the right to adjust the scope of the project to meet the project budget. Vendors should propose options that are in the best interest of the Commonwealth.

Number of Contracts: 1

Division of Occupational Licensure (DOL) will enter into a single contract directly with the awarded vendor for the purchase and installation of the EV units for Division of Occupational Licensure (DOL)’s Domicile locations.

3 SITE INFORMATION

The Division of Occupational Licensure (DOL) is seeking the installation of electric vehicle supply equipment (EVSE) at four (4) domicile locations to support employee-assigned vehicles.

The proposed domicile locations are as follows:

• Hardwick, Massachusetts

• Worcester, Massachusetts

• Boxborough, Massachusetts

• Saugus, Massachusetts

These locations represent employee home-based (domicile) parking environments rather than centralized state-owned facilities. As such, site conditions, electrical infrastructure, and installation requirements may vary at each location. Each location will require evaluation of existing electrical service, panel capacity, and proximity to parking areas. Installation may involve coordination with homeowners or property managers, and vendors should account for variability in site conditions, including but not limited to:

• Driveway or garage parking configurations

• Distance from electrical panel to parking location

• Potential need for panel upgrades or subpanels

• Local permitting requirements

The selected vendor will be responsible for conducting site assessments and confirming installation feasibility at each location prior to finalizing scope and pricing.

Vendors should assume that each site will require an individual assessment to determine feasibility, electrical capacity, and installation approach. The selected vendor will be responsible for coordinating directly with DOL and designated staff to evaluate each location and propose appropriate installation solutions.

To support proposal development, a virtual site review (video call) may be arranged upon request for awarded vendors. Additional site-specific details will be provided during this process as needed.

4 NUMBER OF AWARDS: 1

5 EQUIPMENT & INSTALLATION REQUIREMENTS

All proposed equipment and installation services must be available through a current vendor on Statewide Contract VEH122, Category 1.

5.1 EQUIPMENT SPECIFICATIONS

All proposals must meet the following requirements:

Charging Type Level 1 Level 2 DCFC Other: __________

Port Configuration Single Port

Mounting Networked

Electrical Input 208/240V AC (Level 2) 480V three-phase (DCFC) Other: _________

Electrical Output 40 Amp (9.6kW)

Connector Type SAE1772 CCS/CHAdeMO combo Other: _________

Cable Configuration 18-ft retractable 18-ft non-retractable Other

Additional requirements:

• Confirm compatibility of proposed equipment with MoveEV program requirements

• Provide any required equipment or documentation necessary to enable participation in the

MoveEV reimbursement program

• UL- and ENERGY STAR®-certified

• Able to charge electric vehicles produced by multiple manufacturers

5.2 INSTALLATION REQUIREMENTS

Awarded Bidders will be required to complete the installation of the four 40 Amp dual-port free standing stations including the provision of any and all necessary electrical service and any required infrastructure and/or trenching work. Additionally, the awarded Bidder must clearly mark each EV space as an EV-designated space on pavement.

Awarded vendors must install all necessary devices to protect the stations from damage of exterior units.

Installation must align with the Massachusetts DOER Domicile EV Charging Program requirements.

Vendors are not responsible for covering these fees, but should:

• Confirm compatibility of proposed equipment with MoveEV program requirements

• Coordinate with the Agency as needed to support successful enrollment and implementation.

Provide any required equipment or documentation necessary to enable participation in the MoveEV reimbursement program.

Bidders fill out Bid Sheet and must indicate which of these services they can support in their bid and, if applicable, include any associated costs as a separate line item in their proposal.

6 VENDOR REQUIREMENTS

Bidders must meet the criteria listed below. Failure to meet any of these requirements may result in rejection of bid.

• Bidder must be a current, eligible vendor on Statewide Contract VEH122, approved in Category 1.

• If awarded, for any project with a total cost of $25,000 or greater, contractors must adhere to the payment bond requirements in VEH122 per MGL Chapter 149, Section 29.

7 PROPOSAL REQUIREMENTS

Bidders must submit all requested information listed below. Failure to submit required information may result in rejection of bid.

7.1 SUBMISSION REQUIREMENTS

• List exactly the equipment being proposed. Stations must be non-networked capable stations.

Provide any documentation that would have to be signed as part of the proposal.

• Provide a detailed cost breakdown for all items as listed in Section 7.2 Cost Proposal which includes a breakdown of Labor, Parts, and Material costs for non-networked EV station options.

https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-20-1080-OSD03-SRC3-40716&external=true&parentUrl=close

Non-networked stations desired to also have pricing for device security using either lock and key, or RFID options.

• Provide operations and maintenance information as requested in Section 7.2.1 Optional O&M Offerings. These items must not be included in the cost proposal. The cost associated with maintenance costs must be kept separate from the base acquisition and installation proposal.

• Provide a short description of business experience as detailed in Section 7.2.2 Business Background. Division of Occupational Licensure (DOL) may ask for references as applicable.

7.2 COST PROPOSAL

The proposal must include complete Electric Vehicle Supply Equipment (EVSE) solution for four (4) non-networked Level 2 charging stations to be installed at four separate domicile locations.

Due to the distributed, residential nature of these installations, costs must be provided on a per-site basis, in addition to a total project cost.

If selected, vendor must remain the point of contact for service and will work with all equipment and service sub-contractors on behalf of the purchaser to resolve issues in the timeframes stated.

Bidders must submit a detailed and itemized cost proposal, including all components listed below. If a bidder is unable to provide any listed service, this must be clearly stated.

1. Total equipment costs per site and lump sum for all requested stations, including all integrated hardware and software for non-networked options.

2. Costs must differentiate between Labor & Parts and Materials for each individual domicile location, reflecting site specific conditions.

3. Infrastructure costs, including all trenching, excavation, electrical upgrades (including panel or service upgrades), and any required permitting. Bidders should identify utility coordination requirements and note whether any costs may be offset by the local electric utility (e.g., National Grid or Eversource), where applicable.

4. If Site Assessment and Design Costs associated with site visits, feasibility assessments, design, or planning are included within installation costs, bidders must clearly indicate this.

5. Installation cost breakdown, including but not limited to:

a. Total cost of labor.

b. Total amount of any non-labor costs including, but not limited to, other equipment, materials, or equivalent device (only if exterior), trenching, mounting, connection, activation, etc. necessary for the complete installation of EV charging stations.

6. Price cost additions for any proposed features and amenities (e.g., cord management, etc.), which may or may not be selected by purchasing entity. Prepaid 3-year maintenance and servicing plan (Separate from Base Cost) or package for EV equipment.

7. Total cost for all four (4) domicile installations, inclusive of all required components listed above.

Vendor must indicate the valid duration of the submitted quote. Division of Occupational Licensure (DOL) requires a quote minimum duration of 90 days after bid submission deadline.

DOL reserves the right to select none, some, or all the options presented in any submitted cost proposals.

In accordance with the Supplier Diversity Office’s SBPP Policy, Departments must award contracts for Small Procurements to SBPP-participating small business bidders if both the following conditions are met:

• The response is received from an eligible small business; AND

• The response meets the Department’s best value criteria as defined in the RFQ.

7.2.1 OPTIONAL O&M OFFERINGS

Bidders must provide details on additional operations and maintenance related offerings listed below, as applicable. Any options and associated costs provided in response to this section must not be included in the cost proposal. DOL reserves the right to select none, some, or all of the options presented, and any selections with associated costs will be in addition to the submitted cost proposal.

• Standard warranty coverage, including length of warranty and coverage details.

• Proposed maintenance plan coverage details.

• Other extended warranty or maintenance plan options, including pricing, and validation requirements, including information on length of warranty, price per option, and coverage details.

• Hourly maintenance and repair labor costs for items not covered by existing plans or if maintenance or warranty plans are not selected.

7.2.2 BUSINESS BACKGROUND

Bidders must provide a short (less than 250 words) business description and experience with EV charging station installation.

8 PROPOSAL EVALUATION

Bidders will be evaluated on the following components of the submission:

• Bidder qualifications and experience with EV charging stations in Massachusetts.

• Cost effectiveness of proposed solutions and related work.

9 GRANT APPLICATIONS

In addition to including available EV charging-related incentives in the cost proposals, the awarded contractor shall work with appropriate Division of Occupational Licensure (DOL) staff to coordinate the submission of any applicable grant applications and, where applicable, agree to process and pass on to Division of Occupational Licensure (DOL) as a reduction in final costs the full amount of any grants received directly.

10 SCHEDULE

Bidders must adhere to the proposed schedule listed below. All schedule dates and time are subject to change.

• Bid submissions are due no later than 4:00 PM on May 22, 2026.

• Written questions may be submitted via CommBuys no later than May 11, 2026.

• Responses to written questions will be posted by May 15, 2026.

• It is anticipated that the bid will be awarded contingent on grant funding through DOER.