RFQ - appliance maintenance and repair services

The Washington Convention and Sports Authority, operating as Events DC, has issued a Request for Quotation (RFQ #25-S-023) for Appliance Maintenance and Repair Services targeted at specific equipment located primarily at the Walter E. Washington Convention Center. The solicitation seeks qualified contractors to provide comprehensive maintenance and repair services for Unimac tumble dryers and washer extractors, Whirlpool refrigerators, Panasonic microwaves, and Hamilton Beach microwaves. Required services include routine inspections, cleaning, lubrication, calibration, part replacement, and performance testing, which must be conducted during normal business hours (Monday through Friday, 8:00 am to 5:00 pm). Contractors must demonstrate a minimum of five years of documented experience and submit three customer reference letters. The base contract term runs from the award date through September 30, 2026, with four potential one-year renewal options. Key dates include questions due by January 14, 2026, at 3:00 p.m. EST, and responses due by January 20, 2026, at 5:00 p.m. EST. Award will be made to a single responsive bidder on a firm-fixed-price, labor-hour basis to the lowest aggregate price over the contract's lifecycle.

The RFQ is exclusively designated for District of Columbia Department of Small and Local Business Development (DSLBD) certified local, small, or disadvantaged business enterprises. Qualified bidders may receive up to twelve preference points based on various DSLBD certifications, including points for small business enterprises, resident-owned businesses, longtime resident businesses, local business enterprises, disadvantaged business enterprises, veteran-owned businesses, local manufacturing businesses, and equity impact enterprises. Submission requirements include completing the quote form, providing a W-9, tax certification affidavit, ACH form, and DSLBD certification documentation. Contractors must submit firm fixed fully loaded hourly rates that include all labor, materials, and commonly repairable parts. While specific budget ranges are not explicitly stated, the contract structure suggests a comprehensive service agreement with potential for multiple years of engagement. The solicitation emphasizes local economic participation, requiring contractors to demonstrate strong ties to the District of Columbia's business community and a commitment to providing high-quality, responsive maintenance services.