RFQ 26-185 Elevator Maintenance & Inspections

This Request for Quotations (RFQ 26-185) is issued by the New Smyrna Beach Utilities Commission in Volusia County, Florida, for elevator maintenance and inspection services at 200 Canal Street, New Smyrna Beach, Florida 32168. The procurement seeks a certified, licensed, and insured elevator contractor to provide comprehensive quarterly preventive maintenance, repairs, testing, and inspections for two elevators: an Otis Traction Elevator (State # 511) and an MCE Motion 2000 Hydraulic Elevator (State # 47809). Key deliverables include annual independent third-party inspections, five-year weight tests and annual no-load tests, submission of all required documentation to regulatory agencies, quarterly preventive maintenance encompassing inspection, repairs, adjustments, lubrication, pit cleaning and onsite record keeping, and ensuring elevators operate at rated speed and capacity with proper floor leveling. All work must comply with applicable local, state, and federal building codes and be completed during normal business hours Monday through Friday from 7:00 AM to 3:30 PM. Required vendor qualifications include a minimum of five years of elevator maintenance experience, three professional references, E-Verify compliance, comprehensive general liability insurance with a $2,000,000 general aggregate limit and $1,000,000 each occurrence limit, workers' compensation insurance, and drug-free workplace certification. The Commission will evaluate quotations based on overall best value considering price, references, and experience rather than lowest price alone. A mandatory site visit is scheduled for Friday, February 6, 2026 at 9:00 AM, with quotations due by Tuesday, February 17, 2026 at 2:30 PM. The initial contract term runs from May 1, 2026 to April 30, 2027, with options to renew for up to three additional one-year periods at the Commission's discretion.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting eligible organization types are identified in this procurement. No incumbent vendor or current contractor information is provided. The contract requires all unit prices to remain firm for the initial one-year period, with pricing subject to negotiation prior to any renewal options. Vendors must submit detailed quotations including unit prices for quarterly maintenance, independent third-party inspection fees, hourly labor rates for both normal and after-business-hours work, and five-year weight testing costs. Compliance submissions include Non-Collusion Affidavits, Foreign Country of Concern Attestations, Human Trafficking Affidavits, W-9 forms, and vendor questionnaires addressing insurance history, bonding capability, litigation history, and financial status. The specific contract award value or budget range is not disclosed in the RFQ documentation, though pricing will be determined based on submitted quotations and the Commission's evaluation of best overall value rather than a predetermined budget ceiling.