RFQ_26-185_Addendum_1.pdf

This is Addendum No. 1 to Request for Quotations 26-185 issued by the New Smyrna Beach Utilities Commission in Volusia County, Florida, for elevator maintenance and inspection services. The addendum addresses a bidder inquiry regarding the scope of work and clarifies the nature of repair responsibilities under the contract. The Commission seeks a certified, licensed, and insured elevator contractor to provide quarterly preventive maintenance, repairs, testing, and inspections for two elevators located at 200 Canal Street: an Otis Traction Elevator (State # 511) and an MCE Motion 2000 Hydraulic Elevator (State # 47809). The procurement requires a mandatory site visit on February 6, 2026 at 9:00 AM, with quotations due by February 17, 2026 at 2:30 PM. The initial contract term runs from May 1, 2026 to April 30, 2027, with options to renew for up to three additional one-year periods at the Commission's discretion.

The addendum clarifies that the contracted vendor will perform most repairs included in the maintenance scope; however, the New Smyrna Beach Utilities Commission reserves the right to seek additional pricing in the case of major repairs or replacement components. All work must be completed during normal business hours Monday through Friday from 7:00 AM to 3:30 PM and must comply with applicable local, state, and federal building codes. Vendors must submit detailed quotations including unit prices for quarterly maintenance, independent third-party inspection fees, hourly labor rates for normal and after-hours work, and five-year weight testing costs. Required vendor qualifications include a minimum of five years of elevator maintenance experience, comprehensive general liability insurance with a $2,000,000 general aggregate limit and $1,000,000 each occurrence limit, workers' compensation insurance, and drug-free workplace certification. The Commission will evaluate quotations based on overall best value considering price, references, and experience rather than lowest price alone.