BID_TAB_26-185.pdf

This is a Bid Tab document for Request for Quotations (RFQ) 26-185 issued by the New Smyrna Beach Utilities Commission in Volusia County, Florida, for elevator maintenance and inspection services at 200 Canal Street. The procurement seeks a certified, licensed, and insured elevator contractor to provide quarterly preventive maintenance, annual independent third-party inspections, five-year weight testing, annual no-load testing, and emergency repair services for two elevators: an Otis Traction Elevator (State #511) and an MCE Motion 2000 Hydraulic Elevator (State #47809). All work must be completed during normal business hours Monday through Friday from 7:00 AM to 3:30 PM and must comply with applicable local, state, and federal building codes. A mandatory site visit was conducted on Friday, February 6, 2026 at 9:00 AM, with quotations due by Tuesday, February 17, 2026 at 2:30 PM. The initial contract term runs from May 1, 2026 to April 30, 2027, with options to renew for up to three additional one-year periods at the Commission's discretion.

The bid tab reflects quotations from four vendors: Emprise Partners (awarded the contract), Elevator Control Services, Orlando Elevator, and Skyline Elevator. Pricing evaluation includes quarterly maintenance costs, independent third-party inspection fees, hourly labor rates for normal and after-business-hours work, and five-year weight testing expenses. All unit prices are required to remain firm for the initial one-year contract period, with pricing subject to negotiation prior to renewal options. The Commission evaluates proposals based on overall best value considering price, references, and experience rather than lowest price alone. Vendor qualifications require a minimum of five years of elevator maintenance experience, three professional references, E-Verify compliance, comprehensive general liability insurance with a $2,000,000 general aggregate limit and $1,000,000 each occurrence limit, workers' compensation insurance, and drug-free workplace certification. No specific set-aside designations, incumbent vendor information, or predetermined budget ceiling are disclosed in the documentation.