RFQ 24-2087

CAL FIRE is conducting an Informal Competitive procurement (RFQ #24-2087) to replace radio dispatch consoles at its Emergency Command Center facilities. The solicitation seeks a comprehensive technology solution involving six full dispatch positions, including one main electronics package, one maintenance/monitoring position, and associated networking equipment. Specific deliverables include PC towers with Windows operating systems, 19" ELO touch screen monitors, computer audio modules, interface cards, comprehensive cabling, and networking components. The procurement requires a TDM-based system with no single point of failure, supporting critical emergency response communication infrastructure with features like push-to-talk, tone selection, multi-channel operations, and instant recall recording. The solicitation was released on June 2, 2025, with responses due by June 13, 2025, and quotes must remain valid for a minimum of 30 days. Vendors must submit comprehensive pricing details, including item prices, sales tax, discounts, total costs, shipping, and e-waste fees. The technical requirements are extremely precise, demanding exact specifications to ensure uninterrupted emergency communication capabilities.

The procurement includes set-aside opportunities for Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) certified vendors, who must hold current certifications to qualify. Bidders are required to submit administrative documentation including a Bidder Declaration, Commercially Useful Function documentation, and various certifications. The solicitation contains special provisions related to Russia sanctions, plastic trash bag certification, and generative artificial intelligence usage. Payment terms are established at Net 45, and all quotes must be electronically submitted to the designated Procurement Analyst, Phillip Lacy. While specific budget ranges are not explicitly detailed, the comprehensive nature of the technology replacement suggests a significant investment in mission-critical communication infrastructure. The procurement emphasizes technical compatibility with existing systems, indicating a like-for-like replacement that requires vendors to demonstrate precise technical expertise and ability to integrate complex emergency communication technologies.