RFQ 21-036 Topographical & Boundary Survey Services

The Salem Area Mass Transit District (SAMTD) is soliciting Requests for Qualifications (RFQ 21-036) for topographical and boundary survey services to support project activities across its service area, which encompasses Marion, Polk, Linn, and Clackamas counties in Oregon. The procurement seeks architectural and engineering professional services specifically focused on surveying, right-of-way, and boundary activities. Qualified firms will be expected to provide comprehensive survey services including registered surveyor expertise, two-person field crews, survey technician capabilities with CADD support, and associated mileage services. The contract is structured for an initial three-year term with four potential one-year option periods, with key milestone dates including a Notice to Proceed by March 28, 2022, substantial completion by March 27, 2025, and potential final completion by March 27, 2029. Proposers must demonstrate extensive experience through a minimum of five professional references from similar work performed within the past three years, and proposals will be evaluated based on qualifications, past performance, and the ability to meet SAMTD's specific surveying and boundary assessment needs. The original proposal submission deadline was January 31, 2022, with a pre-proposal conference held on January 7, 2022.

The RFQ includes a 2.49% Disadvantaged Business Enterprise (DBE) participation goal, though no strict set-aside requirements are mandated, and proposers are encouraged to seek DBE participation. SAMTD reserves the right to negotiate with the highest-ranked, most qualified proposer to establish fair and reasonable pricing, which will be based on negotiated labor rates and direct costs. The procurement documents indicate that AKS Engineering & Forestry, LLC was the intended award recipient, as noted in the March 9, 2022 Notice of Intent to Award, with a protest period running from March 9 to March 18, 2022. While specific budget ranges are not publicly disclosed, the pricing proposal form allows for comprehensive cost submissions including hourly rates for various professional categories and mileage rates. Financial capacity will be evaluated through submitted documentation such as financial statements, letters of credit, or other materials demonstrating the proposer's management resources and financial stability. The contract allows for potential pricing adjustments and flexibility in rate structures, including options to incorporate mileage within overhead rates or as separate expenses.