RFQ #2021-102 Bolton Pump Station Control Panel and Variable Frequency Drives

Clackamas County, Oregon, is conducting a Request for Quotes (RFQ #2021-102) to procure a control panel and three variable frequency drives (VFDs) for the Bolton Pump Station at the Tri-City Water Resource Recovery Facility. The procurement seeks a comprehensive solution that includes a control panel built by a UL508 certified shop and VFDs capable of V/Hz or sensor-less vector mode operation. Respondents must demonstrate a minimum of 5 years' experience producing control panels and providing VFDs, with a proven track record of building at least 20 substantially similar control panels. Quotes were due on December 29, 2021, at 2:00 PM PST, with the contract to be awarded to the lowest responsive and responsible bidder. The effective contract date is upon execution, with submittals required 3 weeks after contract execution and delivery of the control panel and VFDs mandated 20 weeks after contract execution. Liquidated damages of $345 per day will be assessed for late delivery or startup/training delays. The project involves supplying all hardware, building and testing panels at the shop, shipping to the client, and certifying installation and start-up, with actual installation and programming to be completed by other contractors.

No specific set-aside designations or restrictions for disadvantaged enterprises were identified in the documentation. The project does not mention incumbent vendors or current contractors. The total project budget is approximately $135,000, with the award to be made based on the aggregate total of the control panel and three VFD panels. The control panel and VFDs will be integrated with existing infrastructure at the Tri-City Water Resource Recovery Facility, with the owner providing programming for system integration and startup. The installation will be coordinated with a separate installing contractor to be determined later, and the client's system integrator will handle programming. Key technical requirements include providing a complete and operable PLC-based control system, coordinating with the owner-provided installer and programmer, and ensuring compliance with specific technical specifications outlined in the RFQ and subsequent addenda. The project requires precise coordination between the awarded vendor, the installing contractor, and the system integrator to ensure successful implementation of the control panel and VFD system.