RFQ # 03-0813 Enoch Christofferson Roadside Rest

The State of California Department of Rehabilitation is issuing Request for Quote #03-0813 for vending machine services at the Enoch Christofferson Roadside Rest facility located on Highway 99 Southbound in Turlock, California. This informal competitive solicitation seeks the procurement and installation of four vending machines: one combo frozen and ice cream vending machine, one hot coffee vending machine, three snack vending machines, and four drink vending machines. All equipment must be newly manufactured and delivered by specified manufacturers or factory-authorized suppliers with demonstrated technical expertise, inventory capabilities, and repair services. Bidders must provide detailed pricing that includes equipment descriptions with specific model numbers, freight charges on a FOB Destination basis, setup costs covering programming and training, installation and labor charges at hourly rates, and comprehensive warranty information, all itemized separately. All vending machines must comply with federal, state, and local regulations including ADA standards, Underwriters Laboratories standards (UL 751 for non-refrigerated and UL 541 for refrigerated machines), California Appliance Efficiency Regulations, EPA/DOE Energy Star Version 3.0 standards, and ANSI/NSF 25-2012 standards for hot beverage machines, and must include specific features such as Nayax VPOS credit card readers, MEI Talos bill acceptors with 500-count bill boxes, MEI griffin coin mechanisms, price displays, basic programming capability, sold-out indicators, and keyed locks. The procurement also requires removal and recycling of nine existing vending machines through an approved recycling center with barcodes and recycling receipts required for payment, and all newly delivered equipment must be fully operational within 35 calendar days after receipt of order with free parts and labor warranty coverage for 90 days from the original installation date including setup, programming, training, and warranty repairs. The RFQ due date is March 24, 2026, at 2:00 p.m., with questions regarding the solicitation required to be received no later than three business days prior to the due date, and the award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements.

The solicitation includes set-aside designations for Small Business and Disabled Veteran Business Enterprise (DVBE) preferences, though the DVBE incentive has been waived for this particular procurement. Bidders must comply with California procurement requirements and submit several mandatory forms and certifications including the Bidder Declaration Form GSPD-05-105, Payee Data Record STD Form 204, seller's permit certification, post-consumer recycled content certification, Darfur Contracting Act Certification, and certifications regarding tax delinquency compliance under AB1424 and Executive Order N-6-22 Russia sanctions compliance. No incumbent vendors or current contractors are identified in the solicitation materials, though bidders are required to coordinate with the visually impaired operator and BEP Vendor and BEC to verify machine placement, configurations, and security requirements. The specific budget or award value for this procurement is not disclosed in the available solicitation documents, and bidders should note that the supplier retains full responsibility for any subcontractors used for delivery, installation, or warranty services, with all subcontractors required to maintain valid licenses, good standing status, and current certifications as applicable.