RFQ 03-0812 USPO Processing and Distribution

The State of California Department of Rehabilitation is conducting an informal competitive Request for Quote (RFQ #03-0812) for the procurement and installation of three cold food vending machines at the USPO Processing and Distribution facility located at 1675 7th Street, Oakland, California 94615. The solicitation specifically requires Smart Store 700 Single units by Cantaloupe Store, and bidders must be either the manufacturer or a Factory Authorized Supplier with demonstrated technical expertise, qualified personnel, inventory capabilities, and repair services. Deliverables include delivery, installation, setup, and full operational testing of all three new machines within five weeks (35 calendar days) from receipt of order, with equipment fully operational by day 35; removal and recycling of three existing vending machines (with barcodes 10030036, 10030481, and 10030938); provision of recycling receipts and barcode documentation; operator training on all operational features, coin mechanisms, bill validators, and preventative maintenance; and provision of a three-year manufacturer warranty with 90 days of complimentary parts and labor services. All machines must comply with ADA requirements, Underwriters Laboratories standards, California Appliance Efficiency Regulations, EPA/DOE Energy Star Version 3.0, and ANSI/NSF standards, featuring 110/120 VAC electrical service with GFCI protection, MEI coin mechanisms and bill validators, Cantaloupe credit card readers (G11 or newer), refrigeration capability from 0 to 23 degrees Celsius, and additional Plexiglass security overlays. Award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements; quotes are due April 1, 2026, by 2:00 p.m., submitted via email to procurement contacts Jim Abad and Tiffany Baker, with questions required to be submitted no later than three business days prior to the due date.

Bidders must submit comprehensive compliance documentation including the Bidder Declaration Form (GSPD-05-105), Payee Data Record (STD Form 204), California seller's permit, post-consumer recycled content certification, Darfur Contracting Act certification, and Federal debarment certification, along with declarations regarding any intended use of Generative Artificial Intelligence in contract performance. Small Business preference and Disabled Veteran Business Enterprise (DVBE) designations are available to eligible firms; however, the DVBE Incentive has been waived for this specific solicitation. Bidders may qualify for optional Target Area Contract Preference Act (TACPA) preferences if California-based and located in qualified zones. Pricing submissions must include all costs as separate line items covering freight and shipping (FOB Destination options available), setup costs including programming and vendor training, installation and labor charges with hourly rates, trade-in or removal value for existing machines, and warranty information. The RFQ does not specify a total contract value or budget range in the available documentation, though the solicitation incorporates by reference the State of California's General Terms and Conditions available from the Department of General Services website, and failure to meet delivery terms may result in contract termination for default.