RFP730-23085 Print and Mail Services Operations at the University of Houston Clear Lake

The University of Houston System, including the University of Houston-Clear Lake (UHCL) component, is seeking proposals for Print/Copy Services and Mail/Receiving Services Operations through a Request for Proposal (RFP) process. The contract will be awarded to the respondent that can provide the maximum benefit to the University in terms of services, overall cost, and project management expertise. The contract will be primarily for UHCL, but other System campuses may choose to contract with the selected bidder(s) under the same terms. The RFP covers the jurisdictions of Harris County and the City of Houston. Respondents are required to submit proposals by September 13, 2023 at 11:00 AM CT and should propose contractual arrangements that offer educational, state, and local government discounts, as well as any other applicable discounts that may be available to the University. The expected contract term is three (3) years with the option to renew two (2) additional one-year terms, for a maximum of five (5) years.

The RFP provides detailed requirements for print/copy services, mail/receiving services, equipment and systems, facilities management, security, reporting, and minimum/desirable qualifications. Respondents must submit a detailed cost proposal, which may include fixed cost, project-based, or other structures. The University has existing print/copy and mail/receiving operations that the successful vendor will be expected to take over. The RFP also outlines insurance requirements, payment terms, and other general terms and conditions. There are no set-aside designations or restrictions on the types of organizations that can respond, and the University has not provided any information on incumbent vendors or current contractors.