RFP_24_07_Addendum_1.pdf
PDF 2 MB Posted
- Solicitation number
- PE-63110-NONST-2024-000000024
- Issued by
- Clayton County, Georgia
About this file
This document is Addendum #1 to Request for Proposals (RFP) #24-07 for Blueprint Digitization and Storage Services issued by Clayton County Public Schools (CCPS) in Georgia. The addendum includes questions received from potential bidders and CCPS responses, a pre-proposal conference agenda, and images of the current storage area. The RFP seeks services to digitize and store construction documents, with details on document sizes, color requirements, output formats, indexing criteria, and other specifications. Proposals are due by 3:00 PM EST on February 29, 2024, and a site visit will be conducted for proponents to view the documents. CCPS does not disclose the project budget but welcomes proposals from all vendors, including local firms.
The addendum clarifies that CCPS is not using any scanning or document management software currently. Prospective bidders are instructed to provide details on the number of trips required for pickup, level of document preparation and reassembly needed, and other logistics as part of their proposals. CCPS will evaluate proposals and make an award decision, but the contract term and any renewal options are not specified in the addendum.
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| File | Type | Posted |
|---|---|---|
| RFP 24_07 Blueprint Digitation and Storage Se.pdf | ||
| 24_07 ADD 2.pdf |
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Addendum # 1 RFP 24-07 Blueprint Digitation and Storage Services Page 1 | 9
Clayton County Public Schools Construction Department
6635 Lake Drive• Morrow, Georgia 30260 • (770) 473-2706
DR. ANTHONY W. SMITH
Superintendent of Schools
RONICK JOSEPH
Chief Capital Improvement Officer
ADDENDUM # 1
RFP #24-07
BLUEPRINT DIGITATION AND STORAGE SERVICES
Solicitation Released: January 26, 2024
Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.
1. CCPS has received questions pertaining to this RFP. The questions and the resulting answers are attached hereto as Exhibit 1.
2. The Pre-Proposal Conference Agenda and Question Sheet pertaining to this RFP are attached hereto as Exhibit 2.
3. Pictures of the CCPS current storage area for documents are attached hereto as Exhibit 3.
Debra B. Brewer, Esq., CPPO Issue Date Director of Procurement-CCP
ACKNOWLEDGEMENT
This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.
The above addendum is hereby acknowledged:
Signature
Title
Company Name
Date
2/2/2024 | 2:22:45 PM EST
Addendum # 1 RFP 24-07 Blueprint Digitation and Storage Services Page 2 | 9
EXHIBIT 1
QUESTIONS AND ANSWERS
Question 1: What is the size and quantity of the files that need to be scanned?
Answer: Please refer to the RFP Attachment A, Scope of Services, Pg. 60.
Question 2: Please provide the approximate quantity next to the below-given sizes:
8.5”x11” up to 11”x17”:
11”x17” up to 18”x24”:
18”x24” up to 24”x36”:
24”x36” up to 36”x48”:
Question 3: Can we pick up all the documents in a single trip?
Answer: Pick up shall be arranged with CCPS after award. The number of trips shall be determined by the Proponent’s capacity. Proponents should provide these details within Proponent’s response. Please refer to General Information, Section 10.2.3, Pages 15-16.
Question 4: What is the level of preparation required? (Removal of fasteners, staples, post-its, etc.)
Answer: Refer to RFP. A site visit will be conducted for proponents to view documents.
Question 5: What level of reassembly is required? (Do we need to apply to fasteners, post-its and rearrange the documents in the same order after scanning?)
Answer: Proponents should provide these details within Proponent’s response. Please refer to General Information, Section 10.2.3, Pages 15-16.
Question 6: Do we need to scan B&W or Color? If color, then what % of documents are color?
Question 7: What is the expected output format?
Addendum # 1 RFP 24-07 Blueprint Digitation and Storage Services Page 3 | 9
Question 8: Is it TIFF or PDF?
Question 9: Is it a single page or multi-page?
Question 10: What are the indexing criteria? (How many fields do we need to index for each file?)
Question 11: Is there an approved budget? If so, what is the designated budget for this project?
Answer: Yes. The budget information is undisclosed.
Question 12: Are you using any software to scan, index and store documents?
Answers: No.
Question 13: Are you looking local vendor?
Answer: CPPS welcomes proposals from all vendors.
Question 14: What is the condition of documents?
Answer: Refer to RFP. A site visit will be conducted for proponents to view documents.
Addendum # 1 RFP 24-07 Blueprint Digitation and Storage Services Page 4 | 9
EXHIBIT 2
RFP #24-07
BLUEPRINT DIGITATION AND STORAGE SERVICES
PRE-PROPOSAL CONFERENCE AND SITE VISIT
Thursday, February 8, 2024, 10:00 A.M.
Agenda
1. Krystal Ashley Construction Procurement Specialist Introduction of CCPS Staff
Instructions for Sign In Purpose of the Meeting Purchasing and Contracting Processes
Key Components, SLBE, and Required Forms
2. Christy Crawford Overview and Scope of Work
Capital Project Executive
3. CCPS Staff Opportunity to Ask Questions
Oral Responses Submitting Written Questions
4. Krystal Ashley Conclusion and Adjournment
Responses to this RFP will be received by Clayton County Public Schools (CCPS) e-Procurement Portal, at claytonk12ga.bonfirehub.com until 3:00 P.M., Eastern Standard Time (EST) on Thursday, February 29, 2024.
All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Thursday, February 15, 2024.
Submit questions to: cpprocurement@clayton.k12.ga.us . All replies will be made in writing via an addendum. Oral responses are not authoritative. It is the responsibility of each Proponent to obtain a copy of any addendum issued for this RFP.
https://claytonk12ga.bonfirehub.com/portal/?tab=openOpportunities mailto:cpprocurement@clayton.k12.ga.us
Addendum # 1 RFP 24-07 Blueprint Digitation and Storage Services Page 5 | 9
RFP #24-07
BLUEPRINT DIGITATION AND STORAGE SERVICES
PRE-PROPOSAL CONFERENCE AND SITE VISIT
Thursday, February 8, 2024, 10:00 A.M.
QUESTIONS
Please print your question (s) below. Please number each question separately.
CCPS will attempt to answer each question during this pre-proposal conference; however, any oral responses to questions are not authoritative and may not be relied upon for any matter.
Any question not answered today will be answered by addendum. Please submit any additional questions to cpprocurement@clayton.k12.ga.usy. Please do not submit questions in any other manner.
Name: ____________________________Title:_______________________________
Company/Firm: ________________________________________________________
Email Address: ________________________________________________________ mailto:cpprocurement@clayton.k12.ga.usy
Addendum # 1 RFP 24-07 Blueprint Digitation and Storage Services Page 6 | 9
EXHIBIT 3
IMAGES OF CCPS CURRENT STORAGE AREA
Addendum # 1 RFP 24-07 Blueprint Digitation and Storage Services Page 7 | 9
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Addendum # 1 RFP 24-07 Blueprint Digitation and Storage Services Page 9 | 9
| 2024-02-02T11:23:08-0800 | |
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