RFP - Wrong-Way Detection Systems, Maintenance, Repair and Testing Services for the Harris County Toll Road Authority

Harris County Toll Road Authority (HCTRA) is seeking a comprehensive vendor to provide Wrong-Way Detection Systems (WWDS) maintenance, repair, and testing services across its toll road network. The Request for Proposal (RFP) solicits qualified vendors to furnish, install, and maintain WWDS infrastructure, with services scheduled to begin May 1, 2026, for an initial one-year contract term with potential for four additional one-year renewals. The project encompasses maintaining seventeen existing FLIR and Wavetronix wrong-way detection systems strategically located on the Westpark Tollway and Katy Managed Lanes, with vendors permitted to propose alternative cost-effective solutions. Technical requirements include comprehensive system installation, integration into HCTRA's Traffic Management Center, weekly and monthly testing, and emergency maintenance services with three response-level categories. The evaluation criteria will be weighted as follows: Scope of Services (35%), Quality Assurance Plan (20%), Qualifications and Experience (20%), Pricing (25%), and Cybersecurity Controls (Pass/Fail). A mandatory pre-proposal conference is scheduled for October 14, 2025, via Microsoft Teams, with proposals due by November 3, 2025.

The solicitation encourages participation from diverse vendors, requiring completion of a Subcontractor Listing Form that captures details about potential subcontractors, including HUB/MWBE and Section 3 program certification status. Vendors must meet stringent technical personnel qualifications, including specialized certifications for fiber optic technicians, ITS technicians, electricians, and laborers. Cybersecurity requirements are extensive, with vendors needing to comply with Harris County's Minimum IT Security Vendor Controls List and provide artifacts such as SOC2 Type 2 Reports and penetration testing documentation. While no specific incumbent vendor is mentioned, the contract includes provisions for integrating with existing wrong-way detection infrastructure across seventeen locations. The contract will require a performance bond for 100% of the proposal amount, with monthly payments based on milestone or progress achievements. Though a specific budget range is not disclosed, the comprehensive technical requirements and infrastructure scope suggest a significant investment in traffic safety technology.