17-Specifications.pdf

SPECIFICATIONS

Wrong-Way Detection Systems, Maintenance, Repair, Testing Services and Related Items for the Harris County Toll Road Authority

SCOPE

Harris County is seeking proposals from qualified vendor(s) to furnish and install Wrong-Way Detection Systems (WWDS), provide maintenance, repair, testing services and related items for the Harris County Toll Road Authority (HCTRA) as described herein beginning on or about May 1, 2026 and ending one (1) year thereafter or until all services ordered prior to the expiration date have been satisfactorily delivered and accepted or performed satisfactorily for the using department.

PRE-PROPOSAL CONFERENCE

A pre-proposal conference is scheduled for October 14, 2025 at 10:00 a.m. CST Via Microsoft Teams. Attendance is not mandatory, but all vendors are strongly encouraged to attend in order to have a better understanding of the requirements of this RFP. Should you wish to attend, you must RSVP to Margaret Obot at margaret.obot@pur.hctx.net two (2) days prior to the conference. By RSVP request, you will be provided with the conference line number and access code to dial in to attend the meeting. Persons with disabilities requiring special accommodations should contact the Office of the Purchasing Agent at 713-274-4400 at least two (2) days prior to the conference.

It is the responsibility of each vendor to examine the entire RFP package, seek clarification in writing, and review their RFP response for accuracy before submitting. Questions relating to this RFP must be submitted in writing though Bonfire. The deadline for submission of questions relating to this RFP is listed on the Event schedule within Bonfire of this project. All questions submitted in writing prior to the deadline will be compiled and answered in writing. A copy of all questions and answers will be released as a Public Notice within Bonfire to all firms. The County will not be bound by any information conveyed verbally.

M/WBE’s Harris County strives to engage with prime contractors and subcontractors that represent the diverse businesses of the County. We will ensure that historically underutilized minority- and woman-owned businesses (M/WBEs) receive a fair and equal opportunity to participate in the County's procurement process. The County expects Vendors to make a good faith effort and the Vendor agrees to reasonably assist the County to meet or exceed goals for awarding contracts associated with a project the County procures, operates, maintains, or constructs to M/WBEs.

RENEWAL OPTIONS

Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based on the same terms, conditions and with future pricing for goods and services revised according to the Consumer Price Index of Urban Wage Earners and Clerical Workers (CPI-W) Based Price Adjustment Calculations attachment. Any annual CPI adjustment increase shall be capped not to exceed four percent (4.0%) or a negotiated percentage less than the established cap. Renewal is subject to approval by Harris County Commissioners Court. Once renewal options are exhausted, the contract must be rebid. Harris County reserves the right to rebid at any time as is in its best interest and is not automatically bound to renew.

BACKGROUND

HCTRA improves mobility in the Greater Houston Metropolitan area through excellence in the operation of urban toll highway systems, while upholding a commitment to leadership, public service, and quality of life.

HCTRA is an Enterprise Fund of Harris County and relies on charges from users of the toll road system to fund operations, debt service, and future projects. Led by its Executive Director, Roberto Treviño, operates through multiple divisions which include: Administration, Capital Planning, Tolling Operations, Capital Projects and Infrastructure, Communications, and Public Safety & Operations.

mailto:margaret.obot@pur.hctx.net

The HCTRA Toll Road System consists of approximately 132 miles of roadway to include the Hardy Toll Road, Sam Houston Tollway, Westpark Tollway, Fort Bend Parkway, Katy Managed Lanes, Washburn Tunnel and Lynchburg Ferry. The Katy Managed Laned operate twenty-four (24) hours a day seven (7) days a week, toll rates and lane assignment information is required twenty-four (24) hours a day seven (7) days a week.

HCTRA is responsible for the operation and maintenance of the Tollway Intelligent Transportation Systems (ITS) Infrastructure which includes, but is not limited to, Dynamic Message Signs (DMS), Closed Circuit Television (CCTV) cameras, Vehicle Detection Systems, Wrong-Way Detection Systems, Lane Control Signals (LCS), and the Fiber Optic communications network that connects the field equipment to HCTRA’s Data Centers and HCTRA’s Traffic Management Center (TMC) referred to as Incident Management which is located at 4012 S. Dairy Ashford.

SPECIFICATION

The vendor shall provide the preferred general services as detailed within the following requirements:

The proposed WWDS will be used to monitor, detect, and alert HCTRA's Incident Management Center when a vehicle has been detected driving in the wrong direction along the main lanes and ramps. In addition, the vendor shall provide maintenance (as-needed, monthly and on an emergency basis), repair, and weekly and monthly system-wide testing of the WWDS. The awarded vendor shall provide the services described in this RFP, including all necessary labor, equipment, materials, parts, tools, fiber installation, connections, fiber fusion splicing, fiber testing, installation of new components at various locations, electrical service(s) installation and/or modification, and required adjustments to the ITS as determined by the designated HCTRA representative.

HCTRA currently utilizes Forward-Looking Infrared (FLIR) and Wavetronix technology and currently has seventeen

(17) FLIR and Wavetronix systems in place. Vendors may propose alternative cost-effective solutions and technologies that meet the requirements set forth in this RFP. There are also vertical gates located at Eldridge Pkwy, Cook Rd, and Westpark Tollway terminus at Richmond Ave that are part of the wrong-way detection system that will require inclusion for any system proposed.

The following list is not intended to be an all-inclusive list of components or services. As part of the proposed solution, vendor shall identify and include all necessary components, equipment and hardware necessary for the proper use and installation of the wrong way detection systems. HCTRA reserves the right to reject any parts, equipment, and/or materials that do not comply with the specifications and standards described herein.

• Wrong way detection system across one (1) lane with or without inside and outside shoulders complete in place including detection sensors, coring pavement, sensor covers, epoxy, access point, contact closure card, access box, Ethernet communication and power cable, expansion cards, Uninterruptible Power Supply (UPS), surge protector, Programmable Logic Controller (PLC), fiber optic connectors, fiber optic jumpers, media converter, testing and lane closures.

• Wrong way detection system across two (2) lanes without shoulders complete in place including detection sensors, coring pavement, sensor covers, epoxy, access point, contact closure card, access box, Ethernet communication and power cable, expansion cards, UPS, surge protector, PLC, fiber optic connectors, fiber optic jumpers, media converter, testing and lane closures.

• Wrong way detection system across two (2) lanes with inside and outside shoulders complete in place including detection sensors, coring pavement, sensor covers, epoxy, access point, contact closure card, access box, Ethernet communication and power cable, expansion cards, UPS, surge protector, PLC, fiber optic connectors, fiber optic jumpers, media converter, testing and lane closures.

• Wrong way detection system across three (3) lanes complete in place including detection sensors, coring pavement, sensor covers, epoxy, access point, contact closure card, access box, Ethernet communication and power cable, expansion cards, UPS, surge protector, PLC, fiber optic connectors, fiber optic jumpers, media converter, testing and lane closures.

Qualifications The vendor shall be engaged in the business of providing labor, equipment, tools, materials, and parts for the construction, installation, integration, maintenance, repair, and testing of ITS, including but not limited to, CCTV cameras, Dynamic Message Signs (DMS), WWDS, fiber communication network devices, associated network equipment, and related items for a minimum of five (5) years. The vendor shall submit as proof with proposal, photographs or other supporting documents, and the names, addresses and telephone numbers of operating personnel of the business or agency where the services described herein were offered. HCTRA reserves the right to contact the operating personnel of the business or agency as noted in the References Sheet.

All work shall be performed to the most recent standards and specifications included and stated herein, but not limited to, throughout the agreement duration and any updates throughout the life of the agreement.

The vendor shall perform work that produces end results in accordance with

• HCTRA's Standard Specifications for Construction and Maintenance of Highways, Streets, & Bridges, 2017 Edition and 2019 Revisions (available at https://www.hctra.org/Procurement),

• Texas Department of Transportation (TxDOT) Traffic Engineering Standard Plan Sheets, (available at https://www.txdot.gov/business/resources/standard-plan-sheets-cad.html),

• Texas Manual on Uniform Traffic Control Devices (TMUTCD) (available at https://www.txdot.gov/business/resources/traffic-design-standards/tmutcd.html), and

• National Electric Code (NEC), National Electric Safety Code (NESC), Institute of Electrical and Electronics Engineers (IEEE), local utility requirements, and applicable industry codes in effect at the time of the performance of the specific work and consistent with the manufacture's installation, repair, and maintenance practices.

All personnel shall be familiar with any and all Occupational Safety and Health Administration (OSHA), NEC and NESC requirements as they apply to aerial and underground construction activities as well as relative maintenance practices. In addition, all personnel shall have an International Municipal Signal Association (IMSA) Work Zone Safety certification and valid Texas driver's license, if operating a vehicle.

All personnel performing fiber installation shall have, as a minimum, Anritsu Access Master MT-9083B, GNNETEST CMA-400 or HCTRA approved equal OTDR factory certifications. In addition, all personnel performing WWDS and CCTV camera installations or maintenance/repairs shall have the respective equipment manufacturer training/certifications as applicable, to include but not limited to, WTI Sidewinder, and COHU. All certifications must be submitted with proposal and any references to training and certifications shall be completed within sixty (60) calendar days from award date.

The vendor shall have a master electrician license, or a permanent employee that holds such a license in which the master electrician shall be available twenty-four (24) hours per day, seven (7) days per week, including holidays.

The vendor shall be required to provide all training to key vendor personnel to upgrade skills and maintain any required certifications based on the latest technology implemented at no additional cost to HCTRA.

HCTRA reserves the right to direct the vendor(s) to acquire any and all permits required to perform construction, maintenance, and repair activities from, but not limited to, TXDOT, City of Houston, Harris County, and any railroad companies, as applicable throughout the term of the agreement at no additional cost to HCTRA.

Service Requirements The vendor shall be required to provide services for the complete, system-wide installation of WWDS, complete integration into HCTRA’s Traffic Management Center, and w e e k l y a n d monthly testing of each WWDS. The vendor shall also provide maintenance and repair services for the installed WWDS and associated equipment.

The awarded vendor shall provide the above described services including removal of existing WWDS, installation of CCTV cameras at each location, fiber installation, connections, fiber fusion splicing, fiber testing, installation of new components at various locations, electrical service installation and/or modification, and required adjustments to the ITS as determined by the designated HCTRA representative. The HCTRA designated representative will https://www.hctra.org/Procurement https://www.txdot.gov/business/resources/traffic-design-standards/tmutcd.html determine and direct all work that is to be performed.

The vendor shall perform site assessments of each of the existing WWDS locations per the Wrong Way Detection System and Equipment Locations attachment in Bonfire. The vendor shall be become familiar with the equipment and layout of each site. The vendor shall review typical layout of the existing installation, and prepare for installation at locations as determined by HCTRA. The vendor may also suggest enhancements to the typical design in order to improve the performance of the system. The vendor shall also determine utility needs and/or conflicts at the designated locations for installation, and coordinate with HCTRA for the installation and/or relocation.

The vendor shall be required to be familiar with the design and construction of vehicle detection systems, CCTV cameras, and fiber optic cable installation. This may include, but is not limited to, drop cables, outside plant (trunk/backbone) fiber, spider-fan outs, terminations, couplers, splice trays, enclosures, pole risers, buried service boxes, junction boxes, electrical service installation and/or modifications. The vendor shall be familiar and trained in the use of any and all installation, testing, and maintenance equipment necessary to perform these duties. The vendor shall be required to diagnose reported problems and to take necessary steps to repair problems associated with the WWDS and associated equipment including, but not limited to, CCTV cameras. The CCTV will only be required for video detection of wrong-way movement activity, not general roadway surveillance.

Vertical gate maintenance shall be required for the aforementioned locations. Gate maintenance shall be included in the monthly WWDS maintenance cycles and shall include the following:

• Testing of the operational status of the gates

• Verify commercial power is fed to the gates

• Verify remote communications are connected to the gates

• Gate Maintenance Logs shall be provided that indicate errors or issues with the gate

The performance of these services requires specialized knowledge of practices, techniques, operation and maintenance of sophisticated testing and splicing equipment which includes, but is not limited to, fusion splicers, Optical Time-Domain Reflectometer (OTDR), fiber optical light sources, and fiber optical power meters. The vendor shall be required to use either Anritsu Access Master MT-9083B, GNNETTEST CMA-4000 or HCTRA approved equal OTDR, for all testing requiring OTDR to maintain software interoperability with HCTRA testing and acceptance procedures. All repair and testing equipment shall be factory calibrated and current per manufacturer’s guidelines. The vendor shall furnish all testing equipment and instruments necessary for testing the systems and/or equipment as soon as the need arises, at no additional cost to Harris County. At a minimum, the vendor shall have fiber optic light sources, fiber optic power meters, fiber optic OTDR, portable video monitor with BNC connector and video cable, portable computer with daylight visible screen with a 10/100 Base-T Ethernet port, 9-pin RS-232 port, and current version of Windows Operating System for testing.

Construction, maintenance, repairs, and services to be provided will require the use of a variety of mechanical equipment including, but not limited to, aerial bucket trucks capable of installing and repairing cameras mounted on fifty-five (55) foot poles or higher, pole boring and setting machines, trenching machines, back-hoe and conduit boring machines, splicing trailer or van set up to allow work on splicing, connections and enclosures, free from environmental exposure.

The vendor may be required to assist HCTRA with site surveys by providing the necessary traffic control to determine the optimum location to install the CCTV cameras to monitor wrong-way drivers along the main lanes and ramps. See section Traffic Control on pages 28 and 29 of 49 for additional details.

Materials, equipment, tools, labor, parts, components, and services will be paid in accordance with the Pricing/Delivery information sheet. The vendor shall provide a cost estimate, which the designated HCTRA representative will approve in writing prior to any work being performed. HCTRA designated representative will also approve any major replacement components prior to installation and HCTRA will be the sole judge when identifying major components.

The vendor shall coordinate the locations of existing utility lines in the right-of-way that may be in conflict with the vendor work area.

HCTRA reserves the right to inspect the equipment, installation, and operations at any time and/or modify settings whenever deemed necessary by HCTRA.

Equipment, Parts and Materials All parts, equipment, and materials shall be in compliance with HCTRA's Standard Specifications for Construction of Highways, Streets, & Bridges, Harris County Public Infrastructure Department (PID) Specifications and Standards, and other standards described herein. All parts, equipment, and materials furnished and installed shall be new, unused, corrosion resistant, and in strict accordance with these specifications. HCTRA reserves the right to reject any parts, equipment, and/or materials that do not comply with the specifications and standards described herein.

All equipment, parts, and related hardware provided by the vendor shall meet the original manufacturer's specifications and warranty. The vendor shall provide G l o b a l P o s i t i o n i n g S y s t e m ( GPS) coordinates for all field equipment installed and shall label the field equipment with a bar code formatted and approved by the HCTRA designated representative. All hardware furnished and installed by the vendor shall not be a discontinued product nor shall the vendor provide hardware that is at or approaching its end-of-life.

All replaced and salvaged materials and components shall be tagged, cleaned, and returned to HCTRA, unless HCTRA requires the vendor to dispose of the material. The tag shall indicate date and location of repair and replacement.

The vendor shall not be expected to keep a complete parts and materials inventory but shall be sufficient to allow for prompt response. However, the vendor shall be required to keep 100% of the WWDS installed operational at all times. The vendor shall maintain or have access to an inventory of all essential components and equipment required for maintenance and repair.

All materials delivered shall be subject to inspection and approval by HCTRA. If any defects in the items supplied are noticed, such items will be rejected and the rejected items shall be removed by the vendor at their own cost within fifteen (15) days of receipt of notification of the rejection. Upon notification of rejection, the vendor shall immediately replace all rejected items with others conforming to the standards and specifications.

The vendor shall assist HCTRA in developing a projected material and spare parts budget for each fiscal year. The vendor shall invoice HCTRA for all material, additional equipment, or required subcontract work at the specified mark-up for overhead and profit outlined below:

• The vendor shall invoice material purchases at cost plus five percent (5%) for overhead and profit. HCTRA reserves the right to provide any material to the vendor for any work specified within this contract or for additional use.

• The vendor shall invoice HCTRA for any tools and/or equipment required to perform any HCTRA- requested work at cost plus ten percent (10%) if the tools and/or equipment are not specified in the aforementioned task description(s), are deemed outside the intent of the contract specifications, or have an original purchase price greater than five hundred US dollars ($500) each. Any tool and/or equipment less than five hundred US dollars ($500) is deemed to be covered in the vendor’s established contract rates which include overhead and profit and the vendor will not be reimbursed for these items. All equipment and tools purchased in excess of five hundred US dollars ($500) shall be inventoried by the vendor, and shall become property of HCTRA for future use.

• The vendor shall invoice HCTRA at cost plus ten percent (10%) to cover contract management, overhead, and profit for any additional work required to be performed at HCTRA’s request by a subcontractor, which is not specified within the aforementioned task description(s). When subcontracting extra work and not deemed an emergency, the vendor shall acquire three (3) bids before awarding the work. The vendor shall get HCTRA’s approval in writing before assigning any work to a subcontractor. Approvals are case-specific unless stated otherwise by HCTRA.

Prior to the award and execution of the contract, HCTRA will determine and set an annual budget for contingency-related purchases, including overtime. Contingency related purchases by Harris County should not exceed 20% of the total annual contract amount.

Disposal of Non-Salvageable Materials The vendor shall dispose of all materials removed that are determined by HCTRA not to be salvageable. The designated HCTRA representative will determine if items are salvageable. Any material returned by the vendor to HCTRA, and later found not to be salvageable, will be removed from its location at the time of that determination and disposed of by the vendor. Disposal of nonsalvageable materials shall be considered a part of the agreement.

The vendor shall maintain a clean job site by removing all debris, temporary structures, equipment, and excess excavated material accumulated as a result of work performed under the agreement at no additional cost to

HCTRA.

Location and Protection of Utilities The vendor shall be solely responsible for the location and protection of any and all public, private, and utility customer service lines in the work area.

Prior to beginning excavation work, the vendor shall contact the Utility Coordinating Committee at 713-223-4567 or 811 to locate, mark, uncover, or otherwise protect all such utilities from any damage. Any damage to any utilities caused by the vendor shall be repaired in a timely manner at no additional cost to HCTRA.

It is the responsibility of the vendor when working near power lines, to comply with the appropriate sections of Texas State Law and Federal Regulations relating to the type of work involved. If any overhead or underground power line needs to be de-energized, the vendor shall coordinate this effort with the governing utility company. Any cost associated with de-energizing the power lines and/or protective measures required shall be at the vendor’s expense.

Fiber optic duct banks owned by TxDOT and Harris County may also exist within the project limits. These fiber optic duct banks are not part of the 811 or Texas One Call System. The vendor shall be responsible for locating and marking HCTRA existing fiber optic duct banks as described herein and responsible for contacting TXDOT, HCTRA, and Harris County Traffic to obtain fiber optic duct bank locates at the following numbers:

TXDOT – 713-802-5895

Harris County Traffic Signal Hotline – 713-881-3210 Harris County Toll Road Authority – ITSMaint@hctra.org

If the vendor damages any and all fiber optic lines in the duct bank, the vendor shall be responsible for the cost of properly repairing or replacing the damaged duct bank and fiber to the original condition. The vendor shall replace the fiber optic cable from existing splice locations within forty-eight (48) hours at no additional cost to HCTRA. In addition, the vendor shall be liable for liquidated damages of $2,500 per day for each day HCTRA fiber optic lines are inoperable, which amount the parties agree is a reasonable estimate of the minimum amount of loss HCTRA will incur if the fiber optic lines are inoperable. If the extent of HCTRA consequential damages (including loss of revenue, loss of data, costs of mitigation, and etc.) resulting from the damaged fiber optic lines exceed the agreed upon liquidated damages amount, the vendor shall be liable for such greater amount.

Personnel All personnel performing fiber installation shall have, as a minimum, Anritsu Access Master MT-9083B, GNNETEST CMA-400 or HCTRA approved equal OTDR factory certifications. In addition, all personnel performing WWDS repairs and/or installation shall have the respective ITS Equipment Manufacturer Training/Certifications as applicable. All certifications must be submitted at the time of bid and any references to training, and certifications shall be completed within sixty (60) calendar days from contract award date.

The vendor shall have a master electrician license, or a permanent employee that holds such a license in which the master electrician shall be available twenty-four (24) hours a day, seven (7) days a week including holidays. The vendor minimum staffing level for this contract shall include the following:

Fiber Optic Technicians The vendor shall have Fiber Optic Technicians with a minimum of three (3) years of verifiable field experience relative to fiber optic construction, installation, maintenance, testing and use of watertight splice enclosures. The Fiber Optic Technicians shall be required to perform advance fiber optic troubleshooting techniques as well as being able to perform fiber optic fusion splicing, repairs, maintenance, and testing as required on both aerial and underground fiber optic cable. The Fiber Optic Technicians shall be required to operate a bucket truck or other lift equipment, climb poles, climb towers, enter crawl spaces, tunnels, or trenches to inspect, install, or repair fiber optic lines, terminal boxes, auxiliary equipment, and appliances. The Fiber Optic Technicians shall be required to install, re-install, or repair aerial and underground fiber systems including messenger, lashing wire, fiber cable, slack storage loops, splice enclosures, poles, attachments, and other necessary cable hardware or appliances. The Fiber Optic Technicians must be proficient in the use of all testing and splice equipment and shall be capable of efficiently testing, troubleshooting, documenting, and analyzing the results using an OTDR and Power Meter. The Fiber Optic Technicians shall perform uni-directional and bi-directional OTDR tests, Polarization Modal Dispersion Tests, Chromatic Dispersion Tests, Continuity Tests, and Optical Light Loss Tests. The Fiber Optic Technicians will be required to become familiar with HCTRA fiber system. Training and certifications required for the Fiber Optic Technicians are as follows:

• FOA CFOT or approved equal;

• IMSA Fiber Optic Technician Level 1 and Level 2 or approved equal.

ITS Technicians The vendor shall have ITS Technicians with a minimum of five (5) years of verifiable field experience, relative to the installation, construction, testing, and maintenance of DMS systems. The ITS Technicians must be proficient in electronic maintenance practices, including the ability to troubleshoot, isolate, remove, relocate, replace, test, and repair electronic components and document the electronic maintenance actions. The ITS Technicians must have a valid driver’s license and the ability to drive a bucket truck capable of reaching equipment mounted seventy (70) feet above ground and a willingness to climb towers and ride in bucket trucks or other lift equipment. The ITS Technicians must be able to use a windows based laptop computer and various windows based software including generic and vendor specific testing and troubleshooting applications. Training and Certifications required for the ITS Technicians are as follows:

• IMSA Work Zone Safety Certification;

• FOA CFOT or approved equal;

• IMSA Fiber Optic Technician Level 1 and Level 1 or approved equal;

One of the following:

• Associates degree in Electronics or Electrical Engineering, or;

• Technical training/certifications related to this position.

Electrician The vendor shall have Electricians with a minimum of three (3) years of verifiable field experience, relative to electrical installation, construction, testing, repair, and maintenance. The electrician shall be capable of installing and repairing EMT Conduits, low/high voltage circuits, and service poles. The Electrician shall be capable of working both outside and inside of buildings. Training and certifications required for the Electrician are as follows:

• Licensed as an Electrician by the State of Texas.

Common Laborer The vendor shall have Common Laborers with a minimum of one (1) year verifiable field experience. The Common Laborers shall be able to follow both written and verbal directions and all applicable safety procedures. The Common Laborers may also assist the electrician, ITS Technicians, Fiber Optic Technicians, and etc.

Personnel qualifications and all proof of training/certifications shall be submitted at the time of bidding and shall be part of the required bid documents. HCTRA reserves the right to investigate such qualifications, certifications, and references to the extent it deems necessary and the vendor shall be required to assist in the investigation as needed.

In addition, HCTRA reserves the right to interview submitted personnel who will be managing and/or performing actual services.

The vendor shall be required to notify HCTRA within two (2) days of any deletions of personnel associated with this contract throughout the term of this contract. Proposed replacement personnel shall meet minimum qualifications and have experience comparable to the person(s) being replaced. Replacement personnel shall be provided at no additional costs to HCTRA. Resume(s) and reference(s) will be requested for the proposed replacements and shall be pre-approved by HCTRA.

HCTRA reserves the right to require the vendor to provide a background check on personnel receiving unescorted access to satellite hub buildings and HCTRA facilities.

In the event the qualifications of personnel are not acceptable, HCTRA reserves the right to award the contract to the next low bidder or to the bidder whose personnel meet qualifications as determined by HCTRA.

Standards The HCTRA “2017 Standard Specifications for Construction and Maintenance of Highways, Streets, & Bridges” and the “2019 Update to the Standard Specifications for Construction and Maintenance of Highways, Streets, & Bridges” shall govern on this project.

HCTRA reserves the right to require the vendor to provide a background check on personnel receiving unescorted access to hub buildings and HCTRA facilities.

In the event the qualifications of personnel are not acceptable, HCTRA reserves the right to award to another vendor whose personnel meet qualifications as determined by HCTRA.

The vendor shall provide immediate remote communication devices such as a pager or cellular telephone to all applicable personnel and shall provide a primary point of contact for the term of the agreement. This point of contact shall be available during regular working hours at the vendor's location, or via cellular telephone. For off-shift hours, the vendor shall provide a point of contact, with a single telephone number, who can be reached twenty-four (24) hours per day, seven (7) days a week including holidays.

Construction, Emergency Maintenance, Repair, and Testing The vendor shall perform construction activities necessary for a complete installation of the WWDS and associated equipment to include emergency maintenance and repair services. Construction and maintenance activities will be classified under the following categories:

A. Construction of WWDS, CCTV Cameras and Associated Equipment

The vendor shall furnish all materials, parts, equipment, labor, traffic control, storm water pollution prevention, test(s), and services necessary and incidental to performing a complete installation of the WWDS, CCTV camera systems, subsystems, and components. The vendor shall be required to provide a cost estimate and schedule to complete the construction at each location. The cost estimate and schedule shall be approved in writing by HCTRA prior to any work being performed.

The vendor shall submit for approval to HCTRA an acceptance test plan document. The WWDS, CCTV cameras, and associated equipment shall remain in continued, uninterrupted operation for a period of sixty

(60) days. If the equipment fails within thirty (30) days, the vendor shall provide all repairs required restoring the equipment to normal operation and a new sixty (60) day test period will commence when the equipment is restored to normal operation. If the equipment operates for more than thirty (30) days, but less than sixty

(60) days, the vendor shall provide all repairs required restoring the equipment to normal operation and a new thirty (30) day test period will begin when the equipment is restored to normal operation.

The vendor shall provide submittals and/or shop drawings for all new materials and components, prior to usage via HCTRA's M a n a g e I T system and/or as directed by HCTRA. Submittals will be reviewed and approved by HCTRA designated representative prior to use, and if approved, written approval will be provided by HCTRA.

The vendor shall provide all equipment, materials, and labor fort the construction of related improvements at no additional cost to HCTRA. The WWDS, CCTV cameras, structures, equipment, ITS components, parts, materials, and incidentals will be paid in accordance with the Pricing/Delivery Information sheet.

B. Emergency Maintenance and Repair

Emergency maintenance and repair operations of the WWDS, CCTV cameras, subsystems, and components, refers to the timely response associated with responding to reported malfunction(s), damage(s), or request(s) and making necessary corrective actions and repairs. The response time shall be measured from the time of the initial notification to the vendor, to the time the technician(s) arrive on the job site and begin trouble shooting and/or repairs. Upon receipt of notification of a request to provide emergency maintenance and repairs, the vendor shall handle repairs in the following manner:

• Inspect and troubleshoot equipment.

• Make a list of parts and materials needed.

• Provide a cost estimate for written approval by HCTRA designated representative.

• Install and/or repair equipment to bring the system back into operation.

The vendor shall pursue identification of any potential problems and necessary repair operations with all haste in order that the WWDS down time are kept to an absolute minimum. It is HCTRA's intent that all necessary repairs are made during the initial visit to the site, unless scope of work and/or parts availability requires multiple days to complete task(s) required.

Each technician shall be required to carry all necessary maintenance troubleshooting, and testing equipment in each service vehicle at all times to accomplish any and all repairs that can be done in the field. To prevent delays, HCTRA reserves the right to require the vendor to carry any additional equipment, parts, and/or materials necessary to perform repairs and/or maintenance activities in the field.

C. Testing of WWDS The vendor shall provide weekly and monthly testing of the installed WWDS or as directed by the designated HCTRA representative. The weekly test can be a remote system test to verify system functionality.

The monthly test shall consist of ramp closures to drive various classifications of vehicles in the wrong direction through the system to verify system functionality. The weekly and monthly testing shall not overlap; if a monthly test is scheduled, the weekly test shall not occur so that HCTRA is not “double-billed” during the same period.

The monthly test shall also include testing of vertical gates as applicable. The monthly testing shall also include all components of the system including, but not limited to, sensors (radar, CCTV, thermal, etc.), controller, devices, modules, switches, vertical gates, UPS, etc. All components of the WWDS shall be included in the applicable testing price; WWDS testing shall not be broken down to the component or device level, but be all-inclusive. The locations to be tested will be determined by the designated HCTRA representative where the vendor shall be required to adjust, modify, or enhance equipment and software, as necessary, to obtain the most accurate results. The monthly testing of the WWDS will be coordinated with HCTRA Incident Management and HCTRA shall provide an off-duty police officer to assist with conducting the tests. The vendor shall pursue identification of any potential problems identified during the test and make necessary repairs with all haste in order that the WWDS are functioning as intended.

The vendor provided materials and/or labor required to complete testing shall be included as part of the "Monthly Maintenance and Testing" line item on the Pricing/Delivery Information sheet. The vendor shall provide catalog pricing plus mark-up for spare parts that would typically be used for repair of the five (5) WWDS site locations as identified in the future.

Classification oF Emergency Maintenance and Repair Calls A. The vendor shall be required to respond immediately to all requests to provide emergency maintenance and repair, in accordance to the level of response that is associated with each request. All requests shall be classified by HCTRA according to the level of response that is required at the request of HCTRA staff.

The vendor shall be required to respond to requests from HCTRA in accordance with the following levels of response time:

• Level A – Required response time of one (1) hour, MAXIMUM. Repairs to be completed at the time of initial response.

• Level B – Required response time of twenty-four (24) hours, MAXIMUM. Repairs to be completed at the time of initial response.

• Level C – Required response time of forty-eight (48) hours, MAXIMUM. Repairs to be completed at the time of initial response.

B. The classification of all calls shall be provided by HCTRA at the time each respective call is assigned. In the event that a call is assigned to the vendor without a specific level of response assigned, the vendor shall treat the call as a Level C emergency maintenance call. However, the vendor shall treat the WWDS related calls as well as any other calls that impacts safety and revenue as a Level A emergency maintenance call.

C. The vendor's failure to respond and provide a solution/repair within the designated time frames associated with the level of response assigned to a given call shall result in the accrual of liquidated damages at $2,500 US Dollars per day for each request until a solution/repair is provided. HCTRA will notify the vendor of its intent to assess an amount for each day of delay as liquidated damages and not as a penalty. Upon receipt of such notification, the vendor shall have fifteen (15) days to investigate the incident and present its findings to HCTRA. HCTRA shall review the vendor's findings and if HCTRA decides that the alleged delay was solely the responsibility of and within the sole control of the vendor, the vendor shall credit the liquidated damages amount on subsequent invoices. If payments due to the vendor are less than the amount of liquidated damages assessed, the excess shall be paid to Harris County by the vendor. The vendor's repeated failures to respond accordingly as stated herein can be grounds for termination of agreement.

D. The vendor provided materials and/or labor required to complete a request for emergency maintenance/repair will be paid at the individual personnel rates submitted by the vendor on the Pricing/Delivery Information sheet. Payment will require the vendor to submit documentation supporting pricing for materials. The vendor shall provide catalog pricing plus mark-up for spare parts that would typically be used for repair of the seventeen (17) WWDS site locations.

E. The following information shall be included with all invoices for emergency maintenance and repair:

• Copy of HCTRA Repair Form, and

• Copy of vendor time sheets, with itemized work time with the labor charges for each predictive/emergency maintenance.

F. The vendor shall provide all necessary labor, equipment, and services to repair as required, in order to maintain in normal operating condition, or to return to normal operating condition all equipment associated with the WWDS at various locations throughout Harris County.

G. During the term of the agreement, there will be occasions when emergency repairs on the WWDS will be required. The vendor shall provide emergency repair, as required, in order to maintain in normal operating condition, or to return WWDS to normal operating condition, to various locations throughout Harris County.

The WWDS are in operation twenty-four (24) hours a day. Therefore, the vendor shall be required to provide a response time to WWDS locations per the aforementioned Level A.

H. The vendor shall furnish repair parts and/or replacement parts, as required, in order to maintain in normal operating condition, or return to normal operating condition, WWDS, to various locations throughout Harris County.

I. The vendor is responsible for scheduling and maintaining required staff on a daily basis in order to meet

HCTRA's WWDS maintenance needs. HCTRA approval is required before any of the vendor’s employees will be allowed to work and be compensated for overtime hours. HCTRA approved overtime hours are considered to be hours worked in excess of a forty (40) hour work week on HCTRA work. Partial work from other clients combined with partial work on HCTRA work is not justification for overtime. An employee's first forty (40) hours must be entirely on HCTRA work before overtime will be considered.

Reporting The vendor shall submit reports as requested (Repair Form attachment in Bonfire). Reports and format standards will be approved by HCTRA and shall be submitted via HCTRA's ManageIT system or as directed by HCTRA designated representative. The reports shall include, but are not limited to, the following:

• Operational Status Report – On the first working day of each month, the vendor shall submit an operational status report describing the total number of devices in operation on that day compared to the total number of available devices. The operational status report may be used for vendor performance evaluation.

• Daily Work Report – The vendor shall provide a daily work report in accordance with requirements established between the vendor and HCTRA.

• Repair Forms – Summarized by date, location, type of repair or replacement, time spent by the vendor's technician(s) to complete the assignment, and other information as required by HCTRA.

System Information and Access

The vendor shall provide HCTRA with system health and performance data. This data may be via a dashboard for another means that is available to HCTRA personnel. This data must include the items as listed below:

System Status / Health:

System test simulation (indicates overall operation of network health) Sensor status (connected or disconnected via IP response) radar, thermal or video Device-to-Device radio link quality Current solar panel voltage (if applicable) Current 12V input voltage Overall system “on-line callout” Last known communication time Temperature inside controller cabinet Device type Priority Level Assigned Incidents / Wrong-Way Events:

Wrong-Way Detection – confirmed event Wrong-Way Self Correction Wrong-Way Crashes

Wrong-Way fatality Location of Event and Timestamp Maintenance Event Stores all video events From thermal sensors and integrated CCTV cameras Includes Mainlane sensors as driver travels through multiple detection locations Event Confirmation by Operator (includes timestamp) Event Confirmation automatically by second Mainlane system (includes timestamp) Event Dismissal (includes timestamp) DMS activation and message (includes timestamp)

System Installation & Functionality A vendor that proposes a new technology Wrong-Way Detection System shall have the system fully operational and accessible by HCTRA’s Incident Management Center within one (1) year of installation. The system shall be fully operational and ready for use by HCTRA personnel within this time period. Since full payment for each system is made after installation, in the event that the system is not fully operational within one year of installation, the vendor shall reimburse HCTRA for 50% of the initial cost of the materials and installation costs. HCTRA will then have the right to request the vendor to remove the system due to it not being fully operational. HCTRA reserves the right to request a new system of different technology to be installed.

Warranty Requirements If within one (1) year from the date of the initial installation, construction, and/or emergency maintenance and repair services are completed by the vendor and accepted by HCTRA, a failure occurs with respect to any installed equipment or materials due to a defect in any part and/or equipment installed by and/or in workmanship of the vendors employees or subcontractors, the vendor shall make the appropriate repairs or replacements at no additional cost to HCTRA. The vendor shall promptly respond to HCTRA request to make repairs and shall document the cause of failures. The vendor shall document repairs with normal invoicing procedure, with NO CHARGE/WARRANTY CALL stamped arid/or written legibly on all submitted invoices.

All parts, materials, and/or equipment shall be warranted against defects and defects in workmanship for a period no less than one (1) year and shall cover 100% parts and labor. The warranty period shall commence upon date of acceptance by HCTRA. If the manufacturer's standard warranty period exceeds one (1) year, then the standard warranty period shall be in effect. The vendor shall be ultimately responsible for the warranty. Vendors shall include the terms and conditions of standard and extended warranty within the proposal.

All items installed under the agreement having a manufacturer's guarantee shall be installed by or under the direction of the manufacturer and his certified agency when so required, to conform to the manufacturer's guarantee.

All such manufacturer's guarantees, warranties and bonds shall be forwarded to the HCTRA designated representative prior to leaving the job site.

Traffic Control The vendor must perform all work in conformance with the TMUTCD for Streets and Highways and TXDOT's Barricade and Construction Standards (latest edition). Unique work situations may require the preparation of individual Traffic Control Plans (TCP). Unless otherwise approved by the HCTRA, individual TCPs shall be submitted to HCTRA for approval a minimum of seventy-two (72) hours prior to use. Locations that could pose a hazard to the traveling public shall be signed and delineated using appropriate markings, such as barrels, chevrons, object markers, etc. Unless otherwise approved by HCTRA, a person who is certified by the American Traffic Safety Services Association (ATSSA) shall supervise the installation and removal of traffic control devices.

Except for emergencies, the vendor shall provide a seventy-two (72) hour advance notice to HCTRA of lane closures.

If lane closures are required on the Harris County Toll Road, the vendor shall follow HCTRA Lane Closure Procedures and submit HCTRA's Request for Approval for Lane Closures for Construction and Maintenance Form.

Dates and times when lane closures will be allowed on TXDOT and City of Houston facilities are as follows:

ONE LANE CLOSURE ON SHOULDER/MAIN LANES

DAY DAYTIME CLOSURE

HOURS

NIGHTTIME

CLOSURE HOURS

RESTRICTED HOURS

SUBJECT TO LANE

ASSESSMENT FEE

MON. – FRI. NOT ALLOWED NB - 10:00 PM TO 5:00

AM

SB - 10:00 PM TO 5:00

AM

NB - 5:00 AM TO 11:00 AM

SB - 2:00 PM TO 8:00 PM

WEEKEND 10:00 PM FRIDAY TO 5:00 AM MONDAY

MAJOR CLOSURE (TWO OR MORE LANE CLOSURE, ONE DIRECTION ONLY)

DAY DAYTIME CLOSURE

HOURS

NIGHTTIME

CLOSURE HOURS

RESTRICTED HOURS

SUBJECT TO LANE

ASSESSMENT FEE

MON. – FRI. NOT ALLOWED NB - 10:00 PM TO 5:00

AM

SB - 10:00 PM TO 5:00

AM

NB - 5:00 AM TO 7:00 PM

SB - 5:00 AM TO 7:00 PM

WEEKEND 10-:00 PM FRIDAY TO 5:00 AM MONDAY

FULL CLOSURE (ROADWAY/RAMPS/DIRECT CONNECTOR, BOTH DIRECTIONS)

DAY CONTINUOUS CLOSURE HOURS

FRIDAY – MONDAY 10:00 PM FRIDAY TO 5:00 AM MONDAY

The vendor shall keep the number of lane closures to an absolute minimum and shall keep each closure to the shortest time duration possible. Should emergencies occur, such as vehicle accidents, structural failures, etc., the vendor shall take steps to open the roadway as soon as possible. Maximum distance of lane closures shall be no more than two (2) miles and there shall be a minimum distance of two (2) miles between lane closures. No two (2) consecutive exit or entrance ramps may be closed unless approved by HCTRA. HCTRA has the authority to deny a lane closure in the case of a special event or other public activity that would cause substantial delay to the traveling public.

The vendor shall furnish and install signs notifying the public that the highway is under private maintenance and operation.