RFP - Workers' Compensation Insurance and Claims Management

Springfield School District No. 19 in Springfield, Oregon is seeking qualified firms to provide comprehensive workers' compensation insurance and claims management services through this Request for Proposal. The District, which operates 20 schools serving approximately 9,000 students with a workforce of approximately 1,600 full and part-time employees, requires proposers to deliver professional workers' compensation insurance, claims management, risk assessment, safety program coordination, and liaison services with SAIF Corporation and Oregon OSHA. Key qualifications required include demonstrated experience in workers' compensation services, adequately qualified staffing and management capabilities, proven compatibility with educational institutions, and proficiency in risk assessment and proactive risk management. The evaluation committee will assess proposals on five criteria totaling 100 points: experience and qualifications (25 points), adequacy of qualified staffing and management ability (25 points), compatibility with the District and experience as liaison to SAIF and OSHA (20 points), experience in risk assessment and proactive risk management (20 points), and references (10 points). Electronic proposals must be submitted to demian.laudati@springfield.k12.or.us by April 17, 2026 at 2:00 p.m. PST, with all required documentation including the Proposal Submittal Form, Certification of Non-Discrimination and Residence, and Signature Page Certification. The District intends to award a single contract for an initial three-year term with options to extend for five additional one-year periods, with the Notice of Intent to Award scheduled for May 5, 2026, Board presentation on May 11, 2026, and contract signing by May 18, 2026.

The RFP does not specify set-aside designations or restrictions based on disadvantaged enterprise status, though the District requires proposers to identify whether they are resident or non-resident vendors, with non-resident vendors subject to a percentage increase equal to any preference given in their state of residence. No incumbent vendors or current contractors are identified in the procurement documentation. Proposers must maintain comprehensive insurance coverage including Professional Liability Insurance with limits of $2,000,000 per occurrence and $4,000,000 annual aggregate, Commercial General Liability with $2,000,000 per occurrence and $4,000,000 aggregate, and Commercial Automobile Liability of $1,000,000. Pricing must be submitted on the Bid Schedule in U.S. funds, exclusive of federal, state, and local taxes, with all costs and fees clearly identified, though no specific budget range or award value is disclosed in the RFP. All proposals remain valid for 120 days from the due date, and contract award is contingent upon available funding and Board appropriation. The District reserves the right to conduct interviews and request best and final offers from top proposers.