Mod Data.pdf

This is a Request for Proposal document submitted by Springfield School District No. 19 in Springfield, Oregon, seeking qualified firms to provide comprehensive workers' compensation insurance and claims management services. The District, which operates 20 schools serving approximately 9,000 students with a workforce of approximately 1,600 full and part-time employees, requires proposers to deliver professional workers' compensation insurance, claims management, risk assessment, safety program coordination, and liaison services with SAIF Corporation and Oregon OSHA. Electronic proposals must be submitted to demian.laudati@springfield.k12.or.us by April 17, 2026 at 2:00 p.m. PST. The District intends to award a single contract for an initial three-year term with options to extend for five additional one-year periods. The Notice of Intent to Award is scheduled for May 5, 2026, with Board presentation on May 11, 2026, and contract signing by May 18, 2026. All proposals remain valid for 120 days from the due date.

Proposers must submit pricing on the Bid Schedule in U.S. funds, exclusive of federal, state, and local taxes, with all costs and fees clearly identified, though no specific budget range or award value is disclosed. The RFP does not specify set-aside designations or restrictions based on disadvantaged enterprise status; however, the District requires proposers to identify whether they are resident or non-resident vendors, with non-resident vendors subject to a percentage increase equal to any preference given in their state of residence. No incumbent vendors or current contractors are identified. Proposers must maintain comprehensive insurance coverage including Professional Liability Insurance with limits of $2,000,000 per occurrence and $4,000,000 annual aggregate, Commercial General Liability with $2,000,000 per occurrence and $4,000,000 aggregate, and Commercial Automobile Liability of $1,000,000. Contract award is contingent upon available funding and Board appropriation. The District reserves the right to conduct interviews and request best and final offers from top proposers. Evaluation will be based on five criteria totaling 100 points: experience and qualifications (25 points), adequacy of qualified staffing and management ability (25 points), compatibility with the District and experience as liaison to SAIF and OSHA (20 points), experience in risk assessment and proactive risk management (20 points), and references (10 points).