RFP Secondary #CV26-100 College Corps Event Management and Support

California Volunteers, the Governor's Office of Service and Community Engagement (GO-SERVE), is requesting proposals for comprehensive event management and support services for the College Corps Statewide Cohort Experience initiative under RFP Secondary #CV26-100, with proposals due July 3, 2026 at 5:00 PM PDT. A minimum of 3% Disabled Veteran Business Enterprise (DVBE) participation and 25% Small Business (SB) participation are required to submit a proposal.

The contractor will plan and execute 16 large-scale statewide events over a two-year period (August 17, 2026 through July 31, 2028), including seven annual Mid-Year Leadership Workshops (serving 400–600 attendees per event) and one annual In-Person Peer Exchange (serving approximately 200 attendees) on college campuses across California. Core responsibilities encompass end-to-end event logistics, venue procurement and coordination, vendor management, session facilitator recruitment and training, attendee registration management, catering coordination, audiovisual and technology support, event materials and environmental branding production, accessibility accommodations, day-of event staffing and operations, and comprehensive project management oversight. The contractor must designate a dedicated Project Manager (primary client point of contact), Event Manager, and Event Coordinator as minimum key personnel. Proposers must demonstrate a minimum of five years of project management experience managing large-scale events with 300+ participants, including vendor management, venue coordination, and accessibility compliance experience.

The contract value is $1,488,074.00 with mandated minimum cost allocations: $686,000 for Personnel, Staffing, and Subcontractor Costs; $537,000 for Direct Event Costs; and $188,000 for Indirect Event Costs. The contractor may subcontract no more than 49% of scope tasks. Insurance requirements include commercial general liability ($1 million per occurrence, $2 million aggregate), workers' compensation at statutory limits, and automobile liability ($1 million combined single limit) where applicable.

Evaluation uses the secondary high-score method across five phases: Administrative (Pass/Fail), Minimum Qualifications (Pass/Fail), Technical Evaluation (100 points), Oral Interview (40 points), and Cost Evaluation (60 points). Addendum 1 (issued June 15, 2026) updated cost evaluation to 60 points to ensure cost represents at least 30% of total scoring. Written questions are due June 23, 2026. A non-mandatory webinar is scheduled for June 17, 2026 at 2:00 PM PDT. Work must be performed during standard business hours (8:00 AM to 5:00 PM PST, Monday–Friday) with weekend and extended-hours work required for event execution; remote or onsite performance at mutually agreed locations, including college campuses statewide, is permitted.