RFP - oil change service

The City of St. George, Utah, located in Washington County, is seeking a qualified contractor to provide comprehensive oil change services for its municipal fleet of 305 vehicles, including light-duty vehicles, vans, and trucks. The Request for Proposal (RFP) was released on September 29, 2025, with proposals due by October 17, 2025, and a voluntary pre-bid meeting scheduled for October 7, 2025. The primary deliverables include performing oil changes every 4,000 miles, conducting detailed preventive maintenance inspections using a standardized checklist, and prioritizing city vehicles over non-city customers. Contractors must provide a dedicated oil change bay with qualified technicians experienced in servicing commercial fleets. The evaluation criteria will heavily weight cost at 50%, with additional considerations for qualifications, service approach, customer service reputation, and facility readiness. The initial contract term is one year, with potential renewals in one-year increments up to a total of five years, with services expected to commence on January 1, 2026.

While no specific set-aside designations or restrictions on respondent types were explicitly mentioned, the RFP requires comprehensive documentation including company information, qualifications, service details, and references. The current oil change services are performed by city staff, suggesting this procurement aims to potentially improve efficiency and reduce costs through outsourcing. The pricing sheet indicates specific requirements for different vehicle types, including 41 light-duty vehicles needing 0W20 synthetic oil, 247 heavy-duty/diesel vehicles requiring 15W40 synthetic oil, and 16 vans necessitating 5W30 synthetic oil. Vendors must generate PDF-compatible invoices for the city's FASTER software system and provide service availability Monday through Friday from 7:00 AM to 6:00 PM. While no exact budget range was specified, the detailed pricing expectations and comprehensive service requirements suggest a significant annual investment in maintaining the city's diverse municipal fleet.