RFP OD-433-25 Environmental Cleaning Services

The Purchasing Cooperative of America (PCA) has issued Request for Proposal OD-433-25 for Environmental Cleaning Services, seeking qualified vendors to provide comprehensive sanitization and disinfection services for public sector entities including educational institutions, governmental agencies, hospitals, and non-profit organizations. The solicitation aims to establish a five-year Indefinite Delivery Indefinite Quantity (IDIQ) contract with options for four additional one-year renewals. Specific services include high-touch surface sanitization, area air purification, and related environmental cleaning solutions. Vendors must submit comprehensive proposals demonstrating technical capabilities, compliance, implementation schedules, and reporting capabilities through the Euna platform. The evaluation process will assess vendor submissions across multiple criteria, with a maximum of 110 possible points, considering factors such as company qualifications, experience, references, product offerings, and value-added services. Key dates include an optional pre-proposal meeting on September 30, 2025, with proposal submissions due by October 28, 2025, and anticipated contract award notifications in January 2026. Vendors must incorporate a 3% administrative fee into their overhead costs and provide competitive pricing for governmental and cooperative customers.

The RFP encourages participation from small businesses, minority-owned enterprises, and veteran-owned businesses, demonstrating a commitment to diverse vendor participation. Authorized dealers of manufacturers can submit proposals, with the primary contractor responsible for sales reporting and administrative fee submissions. While not mandating specific cybersecurity certifications, the solicitation suggests potential importance for vendors working with federal funds, particularly from the Department of Defense. Vendors must submit comprehensive documentation including insurance certificates, business licenses, manufacturer authorizations, and a detailed vendor questionnaire. The contract is designed to be flexible, allowing PCA members to negotiate specific terms and supplemental agreements based on individual needs. Proposals must be submitted as a single PDF file through the Euna platform, including the original solicitation, supplementary documents, and a complete response to the scope and specifications. While specific contract values are not explicitly stated, the broad scope and multi-year potential suggest significant opportunities for successful vendors across national, statewide, regional, and local jurisdictions.