1-PCA Solicitation Preparation FAQs.pdf
PDF 144 KB Posted
- Attached to
- RFP OD-433-25 Environmental Cleaning Services
- Solicitation number
- RFP OD-433-25 Environmental Cleaning Services
- Issued by
- Texas
About this file
This document is a Frequently Asked Questions (FAQs) guide for solicitation preparation by the Purchasing Cooperative of America (PCA), providing vendors with detailed guidance for participating in their procurement process. The document outlines key procedural information for vendors using the Bonfire procurement system, including how to submit questions, upload documents, make final submissions, and understand contract participation requirements. Vendors are informed they can respond to the Request for Proposal (RFP) with products/services they routinely offer to public sector entities that align with the solicitation's intent.
The FAQs cover critical vendor participation details, such as notification processes, file upload limitations, submission procedures, and contract award mechanics. Notably, the document specifies that authorized dealers of a manufacturer can sell under the awarded contract, with the primary contractor responsible for reporting sales and submitting administrative fees. While not mandating cyber security certification (CMMC), the form suggests its potential importance for PCA members using federal funds, particularly from the Department of Defense. Vendors are encouraged to list additional "Value Add" items with pricing and descriptions, providing flexibility in their proposal submissions.
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Other files
| File | Type | Posted |
|---|---|---|
| 3-RFP OD-433-25 Environmental Cleaning Services.pdf | ||
| 2-VENDOR RESPONSE INSTRUCTIONS.docx | DOCX document |
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PCA Solicitation Preparation FAQs
Q1: I have a technical question for Bonfire.
A1: Bonfire-specific questions should be directed to Bonfire’s Vendor Support Team at support@gobonfire.com who operate Monday-Friday (7AM-7PM CT).
Q2: Will Vendors be notified when questions and answers are posted in the Public Notice?
A2: PCA policy prohibits direct communications with Vendors replying to an open solicitation. PCA requests that all questions go through the Bonfire System that PCA utilizes for its procurement process. Vendors will be notified when a Public Notice is issued if:
• They have downloaded any documentation (the RFP, the FAQs or the Instructions)
• They have sent or read an Opportunity Q&A message
• They have been invited to a bid and have registered
Q3: Can Vendor upload large documents into Bonfire?
A3: There is a file size limitation in the Bonfire system; check the specifications. If the file is too large to upload, .pdf the file into smaller sections OR provide a direct permanent link to a URL; login and password need to be provided if required for access.
Q4: Vendor hit ‘FINAL SUBMISSION’ and now has another file to submit. Now what?
A4: Prior to the due date and time, Vendor may ‘UNSUBMIT’ their response if they need to add or remove documents and, when finished, select ‘FINAL SUBMISSION’ again.
Q5: Who is the bonding letter made out to?
A5: Submit a sample bonding letter from Vendor’s bonding company. If awarded a contract, PCA Member may require a bond and that bonding letter will reference the Member.
Q6: Is the cyber security certification (CMMC) required?
A6: It is not required. The form is should be completed. This may be important to PCA Members utilizing federal funds, especially Department of Defense funding.
Q7: Can Vendor offer more than the listed products?
A7: Yes, adjunct products should be listed as 'Value Add' items for additional value to PCA Members. Pricing and description of items must be provided for 'Value Add' items.
Q8: Does Vendor have to supply all the products or perform all the services requested in the RFP?
A8: Vendor may respond to the RFP with whatever products/services they routinely offer to public sector entities that fits the intent of the solicitation.
Q9: If Vendor (a manufacturer) is awarded a PCA contract, will authorized dealers be allowed to sell off of the contract?
A9: Yes. Vendor should include a list of authorized dealers with their submittal. Awarded Contractor’s (Vendor) authorized dealers will be allowed to sell off of their schedule to PCA Members. Member will make out their P.O. to the 'Awarded Contractor', and refer to the PCA contract # and title. Awarded Contractor will report the sales of all authorized dealers on their Monthly Report and submit the administrative fee.
mailto:support@gobonfire.com
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