RFP No. 27-0008 Enterprise Resource Planning (ERP) System

Columbus Consolidated Government in Columbus, Georgia is requesting proposals for a fully integrated Enterprise Resource Planning (ERP) system and implementation services under RFP No. 27-0008, with proposals due September 9, 2026 at 5:00 PM Eastern.

The scope requires a cloud-hosted SaaS solution to modernize financial, human resources, budgeting, and administrative operations. The system must support core governmental functions including general ledger, budgeting, purchasing, accounts payable and receivable, fixed assets, human resources, payroll, time and attendance, benefits administration, procurement, and contract management. Required capabilities include workflow automation, role-based security, robust reporting and analytics, web-based and mobile access, multi-factor authentication, and disaster recovery. Implementation services must cover project management, system configuration, data migration from the incumbent CGI Advantage 4.0 system, integration development, testing, user acceptance testing, and comprehensive training. The successful vendor shall provide a complete transition plan, parallel payroll processing prior to go-live, and post-implementation support through the first fiscal year-end close and calendar year-end payroll reporting cycle.

Evaluation criteria are weighted as follows: Qualifications and Experience (20%), Client Work History (10%), Proposed ERP System (25%), Service Plan (30%), and Cost Proposal subject to negotiations (15%). Cost proposals must be itemized and cover system costs, training, implementation, go-live support, yearly licensing fees for up to five years, maintenance fees, data migration and conversion, custom report development, testing support, hypercare support, hosting and subscription fees, and hourly rates for additional services.

All submissions must include a notarized E-Verify Affidavit, Conflict of Interest Affidavit, Communication Concerning This Solicitation form, Federal Compliance form, and Insurance Checklist with minimum $1 million General Liability coverage. Proposals must remain valid for 180 days. Short-listed vendors will perform virtual demonstrations via Microsoft Teams with recorded presentations. Submissions must be made electronically via OpenBids only; hand-delivered or mailed submittals will be rejected. The evaluation process typically takes approximately three months before award recommendation to Columbus Council.