RFP No. 256088 - Vehicle Vinyl Wrap Services

The City of Salem, Oregon is seeking qualified vendors through RFP No. 256088 to provide vehicle vinyl wrap services for the Salem Police Department's patrol fleet on an as-needed basis. The procurement aims to select one primary contractor and up to two alternate contractors for printing, supplying, and installing white vinyl wraps with department-issued graphics, decals, and reflective components on approximately 50 Ford Police Interceptor Utility patrol vehicles. Proposers must have an established facility within fifteen miles of Salem's city limits, with secure indoor storage and a security alarm system. The evaluation criteria include a cover letter (pass/fail), proposer biography (10 points), references and performance history (20 points), facility capabilities (30 points), and fee proposal (40 points), totaling 100 possible points. Key deadlines include questions and clarifications due by December 24, 2025, at 5:00 PM local time, and electronic proposal submissions via Equity Hub's Bid Locker due by January 9, 2026, at 4:00 PM local time. The City anticipates notifying selected vendors in January 2026, executing agreements in January/February 2026, and providing a notice to proceed in February 2026.

The RFP does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. The contract term will be one year from execution through June 30, 2027, with potential for up to four additional one-year renewal options contingent on satisfactory performance and budget approval. Proposers must submit a comprehensive fee proposal including labor hours for standard vehicle installation, equipment costs, pickup/delivery labor, employee classifications, hourly rates, and unit pricing for all services. The City requires commercial general liability insurance with a $2,000,000 per occurrence combined single limit, naming the City of Salem as an additional insured. While no specific budget range is provided, pricing must remain firm during the initial contract term, with potential price adjustments at renewal limited to the Consumer Price Index for All Urban Consumers (CPI-U). Payment terms are Net 30 days, and the City reserves the right to reject any proposals, negotiate with proposers, waive immaterial defects, and conduct clarification interviews without scoring adjustments.