256088 Supplement Letter 2.pdf

This is a Supplemental Information Letter #2 issued by the City of Salem Finance Department, Contracts & Procurement Division, regarding RFP No. 256088 for Vehicle Vinyl Wrap Services. The letter addresses proposer inquiries submitted prior to the January 9, 2026, 4:00 PM local time closing deadline. The RFP seeks qualified vendors to provide vinyl wrap services for the Salem Police Department's patrol fleet, with responses required through electronic submission via Equity Hub's Bid Locker. The City anticipates vendor selection and contract execution in January/February 2026, with a notice to proceed expected in February 2026. The contract term runs one year from execution through June 30, 2027, with potential for up to four additional one-year renewal options contingent on satisfactory performance and budget approval.

Key clarifications provided in this supplemental letter address proposer questions regarding reflective material requirements and design resources. The City clarified that it currently has no reflective materials in its existing graphics and does not require specific decals or components to be reflective by law. Regarding design resources, the City confirmed that the successful proposer will have access to all fonts and images in the City's control, and proposers should base their design cost estimates on the graphics currently displayed on City vehicles. The letter was issued by Shawna Self, CPPB Purchasing Manager, on December 30, 2025, providing final guidance to proposers before the submission deadline.