256088 Supplement Letter 1.pdf

This is a supplemental information letter from the City of Salem Finance Department Contracts & Procurement Division regarding RFP No. 256088 for Vehicle Vinyl Wrap Services. The letter addresses a critical clarification submitted by proposers concerning design file ownership and responsibility. The City of Salem does not currently own the digital files for the vehicle wraps and has determined that the successful proposer will be required to design the wraps from scratch and provide ownership of the completed digital files to the City. Proposers must include all design costs within their fee proposals. The RFP closing date is January 9, 2026, at 4:00 PM local time.

This supplemental letter clarifies an important scope element that directly impacts proposal preparation and cost estimation. By requiring the selected vendor to assume design responsibilities and transfer digital file ownership to the City, the procurement establishes that design services are a deliverable component of the contract rather than a pre-existing requirement. This clarification is essential for proposers to accurately assess labor requirements, resource allocation, and pricing for the comprehensive vinyl wrap services covering approximately 50 Ford Police Interceptor Utility patrol vehicles.