256088 Notice of Intent to Award.pdf

This is a Notice of Intent to Award issued by the City of Salem, Oregon's Contracts and Procurement Division for RFP No. 256088 Vehicle Vinyl Wrap Services. The City intends to award the primary contract to Oregon Design Co. and the alternate contract to Alpha Wolf Decals, with the award notification dated February 25, 2026, and execution scheduled for March 4, 2026. The procurement addresses vehicle vinyl wrap services for the Salem Police Department's patrol fleet on an as-needed basis, covering the printing, supplying, and installation of white vinyl wraps with department-issued graphics, decals, and reflective components on approximately 50 Ford Police Interceptor Utility patrol vehicles. The proposal submission deadline was January 9, 2026, at 4:00 PM local time via Equity Hub's Bid Locker, with questions and clarifications due by December 24, 2025. The contract term runs one year from execution through June 30, 2027, with potential for up to four additional one-year renewal options contingent on satisfactory performance and budget approval.

The evaluation criteria awarded points based on proposer biography (10 points), references and performance history (20 points), facility capabilities (30 points), and fee proposal (40 points), totaling 100 possible points, with the cover letter serving as a pass/fail requirement. Qualified vendors were required to have an established facility within fifteen miles of Salem's city limits with secure indoor storage and a security alarm system. The City requires commercial general liability insurance with a $2,000,000 per occurrence combined single limit naming the City of Salem as an additional insured. Pricing must remain firm during the initial contract term, with potential price adjustments at renewal limited to the Consumer Price Index for All Urban Consumers (CPI-U). Payment terms are Net 30 days, and no specific set-aside designations or restrictions for disadvantaged enterprises were specified in the RFP.